Waitlisting, Adding, Dropping Classes, Non Payment Policy - Admissions & Records

• Waitlisting Classes
• Adding Classes
• Dropping Classes or Withdrawing
• Withdrawals (Drops) Due to Non Payment
• My Preferred Classes
• Policy for Dropping due to Non Payment

Waitlisting Classes

See Waitlisting in WebAdvisor.

Adding Classes (Registration After the Start of Class)

Students should refer to the appropriate Academic Calendar for important registration dates.

Students are expected to enroll in full-term classes by the date listed in the appropriate Academic Calendar.

Use WebAdvisor to add a class before or on the last day to add without the instructor's signature (check the Academic Calendar). Students will not be able to use WebAdvisor to register for full-term classes online via WebAdvisor after the last day to add without the instructor's signature.

To add a class after the last day to add without the instructor's signature, students must obtain an Add/Drop Form (PDF) and return the completed form with the instructor's signature to the Office of Admissions & Records on the Fremont campus or the Student Services Center on the Newark campus.

Class adds after the last day to add with the instructor's signature require a special Late Add Form (PDF) with signatures of the instructor and the Division Dean.

Add/Drop Forms are available from the Office of Admissions & Records on the Fremont campus, the Student Services Center on the Newark campus, and online [Add/Drop Form (PDF)].

Add/Drop Forms entered into the Admissions & Records Drop Box in Building 7, second floor on the Fremont campus over the weekend will be processed as if they were submitted on Friday.

Per Title 5 of the California Education Code, under no circumstances will a student be allowed to enroll in a class after the last date to drop the class with a W.

Dropping Classes or Withdrawing

Students should refer to the appropriate Academic Calendar for add and drop deadlines for full-term classes. This Academic Calendar does not apply to self-paced classes, short-term classes, year-long classes, or classes meeting more or less than the full semester. For classes with 10 or fewer meeting times, the drop deadline is before classes begin.

Students may use WebAdvisor to drop a full-term class through the last day to drop with a W. Students who drop classes after the 20% point of class meetings will receive a W grade. However, a W grade is not punitive.

Students are responsible for the proper revision of their class schedules. Students who stop attending a class are responsible for verifying the drop through WebAdvisor. If this is not done the student may be registered in the class to the end of the semester and receive an F grade, and be charged for the class.

Download an Add/Drop Form (PDF) and return the completed form with the instructor's signature to Admissions & Records on the Fremont campus or the Student Services Center on the Newark campus.

Per Title 5 of the California Education Code, students are restricted in the number of W grades they may receive in the same course. Once a student has earned three W's in the same course at Ohlone College, the student will be restricted from registering for the course again.

The student will need to meet with the appropriate division dean and the Dean of Counseling to request permission to register for the course an additional time. If the division dean and the Dean of Counseling approve the student's request to take the course again, the student may be required to meet with a counselor regularly and/or obtain tutoring.

If the division dean and the Dean of Counseling approve the student's request then the student will need to submit the signed petition form to the Office of Admissions & Records so the Admissions & Records staff can register the student.

If a student is allowed to take a course after receiving four W grades, then Title 5 of the California Education Code requires that the student must earn a letter grade for the fifth (or subsequent) time taking the course. A student may not drop the course with a W after W grades have already been earned; after the fourth W, the student must receive a letter grade (A-F).

Withdrawals (Drops) Due to Non-Payment

Each time a student registers for a course, a confirmation screen will appear on WebAdvisor and the student will receive a follow-up email message.

Students have five (5) calendar days to make payment arrangements for their enrolled courses. If payment has not been processed via WebAdvisor or by the Cashier's Office by midnight on the fifth day, students will be dropped from those specific courses.

Once the waitlist process is run that day, any empty seats within classes will be filled by qualified students from the waitlist. Students dropped due to non-payment may register again for the course if there are available seats or may place themselves on the waitlist.

See also Policy for Dropping due to Non Payment.

My Preferred Classes in WebAdvisor

You can save your classes in WebAdvisor as soon as the Class Schedule is published online or when you receive it in the mail!

Use the online Class Schedule and/or WebAdvisor to find the classes you want, add them to My Preferred Classes, and then you can register during your registration appointment with just a click of your mouse. Using a Preferred List will make registering faster once your registration appointment arrives.