Frequently Asked Questions (FAQ) - Admissions and Records
It is the student's responsibility to drop classes!
Dropping or withdrawing from a course is NOT an automatic process. Students are responsible for dropping classes they are not attending. Students who do NOT drop a class will be charged for the class. They may also receive an F grade that will remain on the permanent student record.
Review additional FAQs on the Student Services website.
Q. How do I change the email address in my Ohlone records?
Go to Update Email Address.
Q. How do I change the mailing address in my Ohlone records?
Go to Update Mailing Address.
Q. How do I get a transcript?
Go to Transcripts.
Q. I don't need an official transcript - unofficial will do. How I do get one?
If you're a currently enrolled student, you can sign up with WebAdvisor and print it yourself. You must know your student identification number and have a valid email address, in order to access it. If you are not a current student, you have to request an official copy. Go to Transcripts.
Q. How do I request an enrollment verification for good student discount, medical insurance, loan deferment, etc.?
Go to Transcripts.
Q. When is the next class schedule released?
November for Spring semester. April for Fall and Summer semesters. It will
be posted on the website in WebAdvisor.
Q. What information do I need to show for immigration and proof of residency status?
Go to Fees and Residency.
Q. When is the last day to drop, apply for degree, last day of classes, etc. for the current term?
Go to Academic Calendar.
Q. Do I need to submit a new application, although I've
been to Ohlone before?
If you have not been here in over a semester, then you'll have to submit
one. For example, if you came to Ohlone in Spring 2008, but not Fall 2008 and
want to come in Spring 2009, then a new application would be required. Your
information, such as grades and identification number, will still be in our
database. However, your student account is inactive. Submitting an updated application
will render your student account active, enabling you to register. Apply
online.
Q. When does next semester start?
For Fall term, mid-August. For Spring term, mid-January. For Summer term, mid-June. Remember, there are courses that may start earlier or later during each semester.
Go to Academic Calendar.
Q. When will grades be available?
Grades will be available two weeks after finals on WebAdvisor, and are posted on an ongoing basis as the instructors turn them in. For official transcripts, they will be available no later than three and an half weeks after finals.
Q. When can I apply for the next term?
You can submit your application online, in person, by mail, or by fax during the previous term. The online application is the fastest way to apply. Remember to turn in your signed confirmation page and, if you are not a citizen or California resident, you will need to furnish further documentation. Go to Fees and Residency.
Q. I'm an international student. How do I apply?
Go to International Programs and Services for information on How to Enroll for F-1 Visa students.
Q. When can I register for the next term?
Continuing students are assigned the earliest registration times and appointments based on having a declared academic program (major) and by the number of Ohlone units earned toward that program. New and former students are next, but do not receive specific appointments. K-12 students desiring to enroll in Ohlone classes receive the last opportunity to register, starting approximately two weeks prior to the beginning of the term.
Continuing students will be issued appointed registration dates and times for WebAdvisor registration, barring any outstanding fees owed to the College, about a week prior to the listed start of registration. New and former students will register three weeks later.
Q. I have a high, junior high, or elementary school student interested in taking Ohlone classes. Which forms do I use?
Go to High School and Pre-High School Admissions.
- All forms must be complete with all required signatures and courses listed. Incomplete applications will not be accepted. Online applications must have the health form and special permission form attached to the signature confirmation page.
- A new application must be filled out for every semester the student wishes to attend. High, junior high, and elementary school students are never considered former/returning students.
- If the student is not a citizen, then immigration information and proof of residency must be included. Go to Fees and Residency Information. The minor student can use his/her parents' status, if needed.
Remember, health and student activities are required for high, junior high, or elementary school students taking courses at Ohlone - only tuition fees are waived.
Q. I haven't paid yet for my registration. Will I get a bill?
No, you will not receive a bill. You can check your account on WebAdvisor. You must pay within 5 business days of your registration via
WebAdvisor or by coming to the Cashier Window. You not will be able to register for the next term, receive transcripts, registration statements, and/or enrollment verifications from Admissions until your balance is cleared.
Q. I haven't paid for a class, nor have I shown up to class. What do I do? What happens?
It is the student's responsibility to drop the course, whether or not 5 business days have passed since your registration on WebAdvisor. You can drop a class using WebAdvisor or by leaving a drop form in the Drop Box in the lobby of Building 1. Instructors may drop you for non-attendance, but not all of them will. If you register for a class and do not drop it, you are responsible for the fees and may receive a grade of F.
Q. I want to apply online. What do I do?
First, you must have an email address as confirmation of your application will be sent to that email address. You can get an email address from the online application organization. You must submit the signed signature sheet on completion of the application. More information and any further questions will also be emailed to you. If you do not have an email address please submit the application to the College by mail, by fax, or in person. Apply online.
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