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Ohlone College Transcripts - Admissions and Records

A transcript is an official document showing all the courses you have taken at Ohlone College, and the grades you have received.

Transcript Requests

To request copies of your transcript, please log into WebAdvisor.

You can use the computer terminals in the Admissions and Records areas for both campuses to order the transcripts online. At the Fremont campus, they are located in the lobby area of Building 7, second floor. At the Newark campus, they are located in Room NC1312, first floor, Wing 3.

  • If you do not remember your Student ID Number, you may contact the Admissions and Records office to obtain it. You will be asked to verify identifying information so that your ID Number can be released.
  • If you have forgotten your password, you may go to the Web Services Account page to reset it and create a new password. You will be asked for the identifying information that was listed on your last application submitted. Please use the information that was current at that time. If you do not, you will receive an error message that reads “Invalid Data”. Passwords are private and no employee can access them for you, they must be reset. See also Forgot Your WebAdvisor Password or User ID?
  • If you cannot recall the correct identifying information for WebAdvisor, you will need to contact the Admissions and Records office. They will be able to assist in getting the correct information to you.
  • If you attended Ohlone College before the implementation of WebAdvisor and were never issued a Student ID Number, or you need to pay in cash you may complete the Transcript Request and Credit Card Payment Form (PDF). Transcripts may be requested in person, by mail or by fax. The fax number is (510) 659-7321.

Transcript questions can be sent to transcripts@ohlone.eduwe will not accept transcript requests through email as federal law mandates that we require a student’s signature to release information.

Two female graduates smiling during commencement ceremony.Delivery Time

Standard transcripts cost $4 USD each ($5 effective June 1, 2014) and are processed within five business days. If you need a faster turnaround, you will need to request express processing. This service costs $10 USD each and is available the next business day after 4:00pm. Express is not available during late registration periods. Both standard and express processing requests can either be picked up in person at the Admissions and Records office (Transcript window at Fremont or Room NC1312, first floor, Wing 3 at the Newark Center) with a photo ID or mailed to a specified address. Please remember to allow mailing time if you choose to have your transcript mailed.

Costs

  • Standard -Transcripts are $4 USD each ($5 effective June 1, 2014) for standard delivery (processed within 5 business days). Please note your first two (2) transcripts ordered will be processed at no charge (free).
  • Express processing - are always $10 USD each. They may be mailed or picked up the next business day after 4:00pm following the submission of a request. Express processing is not available during late registration periods.

Payment is always required before any transcripts can be processed. Payment may be in the form of check*, credit card (Visa, MasterCard, Discover, or American Express), or cash. We require current billing name and address for credit card payments. Transcripts will not be issued to students who have outstanding accounts with the College. Transcript Request and Credit Card Payment Form (PDF). If you need to pay with cash, you may do so only at the Cashier’s Office at the Fremont campus, second floor, Building 1. The Newark Center does not have a Cashier.

During In Person Registration and the first week of school, express transcripts are not available.


* The Cashier’s Office will not process checks submitted without a typed address.

It is the student's responsibility to drop classes!

Dropping or withdrawing from a class is not an automatic process. Students are responsible for dropping classes they are not attending. Students who do not drop a class will be charged for the class. They may also receive an F grade that will remain on the permanent student record.

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