Important: Policy for Repeating Courses has Changed
The California Community College Board of Governors passed revisions to Title 5 regarding course repetition effective Summer 2012.
Students will only be allowed to enroll in a course not designated as "repeatable" (ENGL-101A, for instance) three times if they received a substandard grade (D, F, NP, or NC) or withdrew from the class with a W.
These new regulations were applied retroactively so enrollments prior to Summer 2012 will be counted towards the three times, and any student who has already taken a course the maximum number of times will no longer be able to take the same course at Ohlone College. Please refer to Repeating Courses for more information.
Waitlisting Classes in WebAdvisor - Admissions and Records
Don’t wait until the first day of the term to get into a class that’s full! Put yourself on the waitlist and be first in line to fill a vacated spot! Waitlisting in WebAdvisor allows students to electronically "wait in line" for the next available space.
On a Waitlist? Did you know…?
- You can check your status on the waitlist via your WebAdvisor account?
- You will be sent an email once you're added into the class from the waitlist.
- You need to drop yourself from the waitlist if you no longer want to take the class.
- Students are added into classes from the waitlist through Thursday, June 20, 2013 for Summer 2013 Term and Friday, August 30, 2013 for Fall 2013 Semester.
- You need to attend the first class session if you're still on the waitlist by the beginning of the semester. For an online class, you should email the instructor.
During the registration period, students may place themselves on waitlists for specific classes which are filled. Students on the waitlist will be registered into classes as vacancies occur and will receive an email once they have been added into the class.
Students who have errors preventing registration such as an outstanding balance, unmet prerequisites, time conflicts, already being registered in a different section of the same course, or overload issues will not be added into the class from the waitlist until the error is resolved.
WebAdvisor checks for schedule conflicts for waitlisted classes, so don’t waitlist for a class that meets at the same time or overlaps with a class for which you're already registered. WebAdvisor also checks for completed prerequisites, so don’t waitlist for a class until you are ready to take the class.
You also can't be added into a class from the waitlist if you're already registered in another section of the same course, or if adding you into the waitlisted class will give you a unit overload.
After the last day to add without the instructor’s signature, the faculty control who is registered from the waitlist. Please refer to the Academic Calendar for this date. Students are not automatically added into classes from the waitlist after the last day to add without the instructor's signature. To add a waitlisted class after the last day to add without the instructor’s signature students will need to submit an Add/Drop Form (PDF) with the instructor’s signature to the Admissions and Records Office on the Fremont campus or the Student Services Center on the Newark campus.
Be sure to attend the first class session if you are on a waitlist. If you do not attend the first class session, the instructor may decide not to add you to the class from the waitlist. For an online class, you should email the instructor.
Students who decide not to take a class they have waitlisted should be certain to drop themselves from the waitlist, as they will be subject to any fees and grades for classes in which they are registered from the waitlist.
Students should regularly check their class schedule and waitlisted classes in WebAdvisor.
Below are the reasons why students on a waitlist do not get added into the class from the waitlist and may be dropped from waitlists. If you have one of these errors and space becomes available in the class, the student behind you on the wiatlist will be added into the class instead of you.
- The waitlisted class in question places you in unit overload for the term of registration. This means that if you were registered into the specific class from a waitlist, you would exceed the maximum number of units allowed for Summer Term which is 8.5 units, 17.5 units for Fall and Spring Semesters.
- The waitlisted class in question conflicts with one or more classes currently on your schedule.
- You are already registered in a different section of the same course (for example, registered in ENGL-101A-01 and waitlisted for ENGL-101A-02).
- You have exceeded the number of times you may take the course. You may have received too many substandard grades or W’s for the course.
- You have an outstanding balance.
Did You Know…?
Ohlone College is ranked as the fifth best community college in California! Ohlone's transfer rate of 58% ranks it in the top five of California community colleges. Source: associatedcontent.com.
Students with a unit overload situation will need to meet with a counselor to receive clearance authorization. The other option is to drop a class(es) to be below a unit overload. Getting a unit overload approved is highly unlikely during the Summer Term as classes are conducted in a condensed 6-week format. Kindergarten-12th grade students will not be cleared to take a unit overload as this authorization will have already been determined by their Kindergarten-12th grade institution.
If the waitlisted class conflicts with your schedule, you either need to drop the conflicting class or choose a new section of the waitlisted class.
Lastly, if you have exceeded the number of times you can take a course, you will need to submit a Student Petition Form (PDF) to the Academic Dean for the area that supervises the subject in question.
Each of these three scenarios takes time and does not guarantee you registration into the class. For these reasons, we cannot hold a space on a waitlist for students that need to receive clearance. Our priority is to enroll all qualified students first.
In summary, please remember to routinely monitor your WebAdvisor account to drop classes you do not plan to attend and remove yourself from waitlists once you have secured your desired schedule. Be advised that you may be dropped from waitlists when you are ineligible because of one of the above stated reasons.