Waitlisting Classes in WebAdvisor - Admissions and Records
Don’t wait until the first day of the term to get into a class that’s full! Put yourself on the waitlist and be first in line to fill a vacated spot! Waitlisting in WebAdvisor is a way to electronically stand in line for a filled class.
On a Waitlist? Did you know…?
- You can check your status on the waitlist via your WebAdvisor account?
- You will be sent an email once you're added into the class from the waitlist.
- You need to drop yourself from the waitlist if you no longer want to take the class.
- Students are added into classes from the waitlist through Sunday, June 14, 2015 for Summer 2015 Term and Sunday, August 30, 2015 for Fall 2015 Semester.
- You need to attend the first class session if you're still on the waitlist by the beginning of the semester. For an online class, you should email the instructor.
Waitlisting is a way to electronically stand in line for a filled class. During the registration period students may place themselves on waitlists for specific classes that are filled. When a class is filled, students will be asked on WebAdvisor if they want to add to the waitlist. If space becomes available in the class, students on the waitlist will be added to the class and notified by email if they are added into the class from the waitlist. Students are added to the class from the waitlist in the order they were added on the waitlist. Students may check their status on the waitlist via their WebAdvisor account. There is no guarantee that students on a waitlist will be added into the class.
Students who have blocks preventing registration such as an outstanding balance, unmet prerequisites, class conflicts, or overload issues will not be added into a class from the waitlist even if space is available in the class. These students will remain on the waitlist—even if space becomes available in the class—until the error preventing registration is corrected.
Students are restricted from waitlisting for more than one section of a class (for example, waitlisting for both ENGL-101A-01 and ENGL-101A-02). WebAdvisor will allow students to waitlist for a class in which they are already registered; however, students will not be added into the waitlisted class as long as they are already registered in a different section of the same class. The student will need to drop the registered class in order to be added into the waitlisted class.
Students need to attend the first class session of any class for which they are still on a waitlist, as waitlisted students who do not attend the first class session may not be added to the class from the waitlist by the instructor, even if space is available in the class. Students who decide not to take a class they have waitlisted need to drop themselves from the waitlist, as they will be subject to any fees and grades for classes in which they are registered from the waitlist. Students are added into classes from the waitlist through the date on the Academic Calendar. After that date, faculty have complete control over which students are added into classes.
After the last day to add without an add authorization code, the faculty control who is registered from the waitlist. Please refer to the Academic Calendar for this date. Students are not automatically added into classes from the waitlist after the last day to add an add authorization code. To add a waitlisted class after the last day to add without an add authorization code, students will need to obtain an add authorization code directly from the instructor. The student will register themselves using their WebAdvisor account and the add authorization code.
Be sure to attend the first class session if you are on a waitlist. If you do not attend the first class session, the instructor may decide not to add you to the class from the waitlist. For an online class, you should email the instructor.
Students who decide not to take a class they have waitlisted should be certain to drop themselves from the waitlist, as they will be subject to any fees and grades for classes in which they are registered from the waitlist.
Students should regularly check their class schedule and waitlisted classes in WebAdvisor.
Did You Know…?
The average course load of all California community college students in 2011-2012 was 12 units. The average course load of students who enrolled in distance education courses was 15 units. Source: California Community College Chancellor's Office.
Below are the reasons why students on a waitlist do not get added into the class from the waitlist and may be dropped from waitlists. If you have one of these errors and space becomes available in the class, the student behind you on the waitlist will be added into the class instead of you.
- The waitlisted class in question places you in unit overload for the term of registration. This means that if you were registered into the specific class from a waitlist, you would exceed the maximum number of units allowed for Summer Term which is 8.5 units, 17.5 units for Fall and Spring Semesters.
- The waitlisted class in question conflicts with one or more classes currently on your schedule.
- You are already registered in a different section of the same course (for example, registered in ENGL-101A-01 and waitlisted for ENGL-101A-02).
- You have exceeded the number of times you may take the course. You may have received too many substandard grades or W’s for the course.
- You have an outstanding balance.
Did You Know…?
Ohlone ranks in the top 10% of all California community colleges for rates of transfer and degree completion. Source: California Community Colleges Student Success Scorecard. Visit the Transfer Center for transfer assistance, such as transfer workshops, applications, scholarships, and more!
Students with a unit overload situation will need to meet with a counselor to receive clearance authorization. The other option is to drop a class(es) to be below a unit overload. Getting a unit overload approved is highly unlikely during the Summer Term as classes are conducted in a condensed 6-week format. Kindergarten-12th grade students will not be cleared to take a unit overload as this authorization will have already been determined by their Kindergarten-12th grade institution.
If the waitlisted class conflicts with your schedule, you either need to drop the conflicting class or choose a new section of the waitlisted class.
Lastly, if you have exceeded the number of times you can take a course, you will need to submit a Student Petition Form (PDF) to the Academic Dean for the area that supervises the subject in question.
Each of these three scenarios takes time and does not guarantee you registration into the class. For these reasons, we cannot hold a space on a waitlist for students that need to receive clearance. Our priority is to enroll all qualified students first.
In summary, please remember to routinely monitor your WebAdvisor account to drop classes you do not plan to attend and remove yourself from waitlists once you have secured your desired schedule. Be advised that you may be dropped from waitlists when you are ineligible because of one of the above stated reasons.