OHLONE COMMUNITY COLLEGE DISTRICT

Ohlone College

Room 1216

43600 Mission Boulevard, Fremont, CA 94539

 

Minutes of Board Meeting

January 22, 2003 APPROVED

Page 1 of 10 Pages February 12, 2003

 

MEMBERS PRESENT: Mr. Dan Archer, President

Mrs. Ruthe Foster, Vice President

Mr. John H. Weed, Secretary

Mr. Bob Brunton

Mr. Bill McMillin

Mr. Garrett Yee

Mr. Nick Nardolillo

Mr. Clifton Der Bing, Student Trustee

 

MANAGEMENT

PRESENT: Dr. Floyd Hogue, President/Superintendent

Ms. Deanna Walston, Vice President, Business Services/Deputy Superintendent

Dr. James Wright, Vice President, Instruction

Dr. Lisa Waits, Vice President, Student Services

Mr. Lyle Engeldinger, Executive Dean of Human Resources

 

CLASSIFIED

SENATE: Mr. Patrick Lane

 

FACULTY SENATE

REPRESENTATIVE: Mr. Rob Smedfjeld

 

OPEN MEETING: Mr. Archer called the meeting to order at 8:02 p.m.

 

Dr. Waits led the pledge of allegiance.

The roll was called and all members were present except Mr. Der Bing who arrived at 8:11 p.m.

CONSENT

CALENDAR: Mr. Archer announced that the Board will proceed with the Consent Calendar

and will continue with Closed Session at the end of Other Scheduled Items.

 

The following Items were removed for discussion: Items 9e, f, g, h, 11, and 18.

 

9. Personnel Items

 

a. (Attachment 1) Approval of Resolution No. 24/02-03, Amendment to the Employment

Contract for the Vice President, Instruction

 

b. (Attachment 2) Approval of Resolution No. 25/02-03, Amendment to the Employment

Contract for the Vice President, Student Services

 

c. (Attachment 3) Approval of New Confidential Job Description: Executive Assistant,

Business Services

 

d. (Attachment 4) Approval of Lateral Transfer: Executive Assistant, Provost, to Executive

Assistant, Business Services

 

10. (Attachment 5) Approval of Accounts Payable Warrants

Accounts Payable Warrants Issued: 57-0024955 through 57-0025043

 

12. (Attachment 6) Approval of Revisions to 2003 Conflict of Interest Code Biennial Review

(Exhibit A)

 

13. (Attachment 7) Ratification of Contract Education Agreement: Robb Group

 

14. (Attachment 8) Ratification of Contract Education Agreement: Manex and Adjustments to

the Budget

 

15. (Attachment 9) Ratification of Contract Education Agreement: Nummi(2); Nancy's Specialty Foods; Washington Hospital and Adjustments to the Budget

 

16. (Attachment 10) Acceptance of Sabbatical Leave Report for 2000-2001

 

17. (Attachment 11) Acceptance of Sabbatical Leave Reports for 2001-2002

 

19. (Attachment 12) Authorization for the President/Superintendent to Sign Amendment of Contract

with Alameda Social Services Agency Workforce and Human Services

Department

 

Motion Approved Moved/Nardolillo/Seconded/Yee/Passed to approve Items 9a through d,

10, 12 through 17, and 19. Items 9 e, f, g, h, 11, and 18 were removed for discussion. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: 0.

 

9. Personnel Items

 

Dr. Hogue presented resolutions to two retirees, Ms. Eleene Kraft, Word

Processor, 21 years of service; and Mr. Kurt Viegelmann, Professor

of Art, 32 years of service. Mr. Viegelmann expressed that he began teaching at Ohlone in 1969 and will treasure his memories and friends at Ohlone College.

 

e. (Attachment 13) Approval of Resolution No. 20/02-03, Recognition of Ms. Donna Bartlett and Granting Emeritus Status

 

f. (Attachment 14) Approval of Resolution No. 21/02-03, Recognition of Ms. Eleene Kraft and Granting Emeritus Status

 

g. (Attachment 15) Approval of Resolution No. 22/02-03, Recognition of Ms. Phyllis Whiteman and Granting Emeritus Status

 

h. (Attachment 16) Approval of Resolution No. 23/02-03, Recognition of Professor Kurt Viegelmann and Granting Emeritus Status

 

Motion Approved Moved/Yee/Seconded/Foster/Passed to approve Items 9e through h.

A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: 0; (Advisory Vote - Ayes:

Der Bing).

 

11. (Attachment 17) Approval of Minutes, Board Meeting, January 8, 2003

 

Mr. McMillin referred to the comments he made in the Board Minutes of December 11, 2002, on page 9 of "Items from the Board." He clarified that

his term was up with the Newark Unified School District Board and explained that he did not resign as stated in the Minutes.

 

Motion Approved Moved/Weed/Seconded/Foster/Passed to approve the Minutes of the January 8, 2003, Board Meeting. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer.

Noes: 0; Abstain: 0; Absent: 0; (Advisory Vote - Ayes: Der Bing).

 

18. (Attachment 18) Approval of General Education Plans A, B, and C as Proposed by the Course

and Program Approval Committee

 

Currently, there is one General Education pattern that applies to the College's

Associate Degree. Dr. Wright commented that although this pattern has served

students well, it is more focused on students seeking general or occupational

degree majors rather than students looking to transfer. This proposal was designed to expand the choices for students by adding two additional General

Education options aimed specifically to transfer students.

The trustees and Dr. Hogue commended the faculty and the CAPAC Committee for implementing General Education Plans A, B, and C. Dr. Wright thanked

the Board for their recommendations and for approving these General Education Plans and added that the students will now be able to complete their Associate Degree while developing their transfer plans.

 

Motion Approved Moved/Yee/Seconded/Foster/Passed to approve the General Education Plans A, B, and C as proposed by the Course and Program Approval Committee. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: 0; (Advisory Vote - Ayes: Der Bing).

 

Communications from

the Audience Mr. Der Bing introduced Ms. Virginia Nguyen, Vice President of the Associated Students of Ohlone (ASOC), and presented her with the Student Member Trustee Award for outstanding achievement at Ohlone College. She also has received awards in Chemistry as well as being on the National Dean's list. Her service to the community and her many achievements have shown excellent leadership.

 

Mr. Brunton referred to a notice that he had received from the Board President a few days ago. He requested clarification of the action taken by the Board President by setting up the two committees regarding issues on the new Newark Ohlone Center and Ohlone College Fremont Campus. He added that it was disappointing to him that a trustee could not be a part of the discussion if they were not on that selected committee.

 

OTHER SCHEDULED

ITEMS:

 

20. (Attachment 19) Approval of Campus Master Plan Contract with MBT Architects, Newark

Center Ohlone College

 

Ms. Walston advised that three representatives from MBT Architects will be

available to answer questions regarding the Campus Master Plan Contract.

She noted that there have been several meetings with representatives from

MBT to define what they need to have in the Master Plan segment.

 

Mr. Donald Eichelberger, Project Manager, Stegeman and Kastner, Inc., gave an overview of the Campus Master Plan Contract and explained that the goal of this

contract is to develop a master plan with input from all the stakeholders for

the Newark Ohlone Site. He anticipated the process to take at least five months

and requested input from the Board. He noted that at that point, his staff

will explore and enlarge the Master Plan concepts for the site.

Motion Approved Moved/Yee/Seconded/McMillin/Passed to approve the contract with MBT

Architecture for the Campus Master Planning Services for the Ohlone College Newark Center Project for an amount not to exceed $460,255, which includes reimbursable expenses. A roll call vote was taken: Ayes: Nardolillo,

Brunton, Weed, Foster, McMillin, Yee, Archer. Noes: 0; Abstain: 0;

Absent: 0. (Advisory Vote - Ayes: Der Bing).

 

21. (Attachment 20) Approval of Architectural and Construction Administrative Services for Fremont Campus (Bond Projects)

 

Ms. Walston reported that Corlett, Skaer and DeVoto Architects (CSDA)

was the number one ranked firm out of the four architectural firms that were interviewed for the three Bond Projects.

Motion Approved Moved/Foster/Seconded/Yee/Passed to approve a contract with Corlett, Skaer, and DeVoto Architects for Architectural and Construction Administration Services for Campus Bond Projects: Gym Floor Renovation, Disabled Access Ramps, and Erosion Control for a total sum of $124,220. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Yee, Archer. Noes: 0; Abstain: 0; Absent: 0. (Advisory Vote - Ayes: Der Bing).

 

22. (Attachment 21) Approval of Resolution No. 26/02-03, Establishing a Nonresident Tuition

Fee for Fiscal Year 2003-2004

 

Ms. Walston requested approval of the District's nonresident tuition fee at $149 per semester unit, which is the statewide-calculated cost of education based on actual 2001-2002 education expenses per semester unit.

 

Motion Approved Moved/Nardolillo/Seconded/Foster/Passed to approve Resolution

No. 26/02-03, which establishes the Nonresident Tuition Fees for Fiscal

Year 2003-2004, beginning with the Fall Semester. A roll call vote was

taken: Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Yee, Archer. Noes: 0; Abstain: 0; Absent: 0. (Advisory Vote - Ayes: Der Bing).

 

 

 

 

23. (Attachment 22) Approval of the District Audit Report for Fiscal Year 2001-2002

 

Ms. Walston introduced Ms. Peggy Vande Vooren and Mr. Carry Holmes

of Gilbert Accountancy Corporation who presented an overview of the

Executive Summary, as well as the audited financial statements, audit findings and recommendations. The Gilbert Accountancy Corporation gave an independent audit for the fiscal year ending June 30, 2002, of all the funds, books, and accounts for the District.

Following a lengthy question and answer session, Mr. Archer thanked

Ms. Vande Vooren and Mr. Holmes for their presentation.

 

Motion Approved Moved/Nardolillo/Seconded/Foster/Passed to approve the District Audit Report for the Fiscal Year 2001-2002 ending June 30, 2002. Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Yee, Archer. Noes: 0; Abstain: 0; Absent: 0. (Advisory Vote - Ayes: Der Bing).

 

24. (Attachment 23) State Budget Update

(Attachment 24) Ms. Walston distributed handouts and gave an overview of the California Community College 2002-2003 Midyear Budget Reductions report. She indicated that in the Governor's January budget proposal, the budget reduction target was increased to $279 million by increasing cuts to categorical programs by an additional 7.46 percent. Currently, the Chancellor's Office has proposed

an alternative budget reduction target of $150 million to the Board of Governors.

 

Ms. Walston advised that the College must initiate a plan based on the Governor's proposal, and that staff plans to bring an initial budget projection to the Board on February 26. This projection will be utilized to plan for 2003-04 staffing reductions.

 

Following a question and answer session regarding cutbacks on staff, classes, and programs, Mr. Archer thanked Ms. Walston for her update.

 

25. (Attachment 25) Review 2002-2003 Budget Reduction Plan

 

Ms. Walston reviewed the proposed College reduction plan. She advised that College staff has calculated that the Governor's midyear 2002-03 budget reduction plan will require College budget reductions of $2 million. Approximately $1.4 million is assumed to be General Apportionment

reduction plans to incorporate these planned reductions in the 2002-03

Second Quarter Financial Report. Ms. Walston will submit the report to the Board for approval on February 26, 2003.

 

26. Approval of a Contract for Services with Search Firm for President/Superintendent

 

Dr. Hogue advised that Item 26 would be discussed after the Closed

Session Items.

 

27. (Attachment 26) Review of District Real Estate Leases: a) East Bay Regional Park District; b) Newark Unified School District

 

(Attachment 27) Ms. Walston distributed handouts and reviewed the expiration dates and the major budget reductions that will be necessary for both the current year and 2003-2004. She advised that staff has hired an architect firm and are now

in the process of beginning the planning of the new Newark Ohlone Center.

 

Ms. Walston explained that the Newark Center lease expires at the end of July 2003, and the District is required to give notice to Newark as to whether the College will renew the lease.

Dr. Hogue mentioned that staff tried to negotiate with the East Bay Regional Park for several years, but has never been able to make an agreement with them. Dr. Hogue advised that the Board will take action at the next Board meeting whether to keep the two lease agreements.

 

28. Discussion of Bond Issues

 

Ms. Walston commented that at the January 8 Board meeting, the League of Women Voters requested a monthly report from the Citizens' Oversight Committee. She advised that the committee will give a presentation at the Board meeting in March. She noted that at the next meeting of the Citizens' Oversight Committee, she will recommend that they submit a quarterly report to the Board of Trustees.

 

29. Referrals for Future Board Agenda Items

 

There were no referrals from the trustees at this time.

 

CLOSED SESSION: Time: 10:35 p.m.

 

 

RETURN TO

OPEN MEETING: Time: 11:08 p.m.

 

Report of Closed

Session Items:

 

1. Public Employee Appointments/Employments: Government Code Section

54957

 

a. (Attachment 28) Approval of Employment: Theatre Operations Technical Assistant

b. (Attachment 29) Approval of Otherly Hourly Employees

 

c. (Attachment 30) Approval of Unpaid Family Medical Leave of Absence: Classified Employee

d. (Attachment 31) Approval of Evening Supervisor Assignment: Faculty

 

Motion Approved Moved/Foster/Seconded/Nardolillo/Passed to approve Items 1 through d.

A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: 0.

 

2. Selection of President/Superintendent: Government Code Section 54957(b)(1)

The Board took no reportable action.

 

3. Conference with Labor Negotiator: Government Code Section 54957.6 Meeting with District Staff (Hogue and Engeldinger) and/or Negotiator (Zampi) RE: CSEA/UFO/SEIU/Negotiations/Settlement

 

a. The Board took no reportable action.

 

4. Conference with Legal Counsel--Existing Litigation: Government Code Section

54956.9

 

a. The Board took no reportable action.

 

5. Public Employee Discipline/Dismissal/Release: Government Code

Section 54957

a. The Board took no reportable action.

 

 

 

6. Student Suspension: Education Code Section 76031

 

a. The Board took no reportable action.

 

7.                                                            Conference with Real Property Negotiator: Government Code Section

54956.8

 

a. Property: Hill above the campus: 43600 Mission Blvd., Fremont, CA 94539

b. Negotiating Party: Floyd M. Hogue, Ph.D

c. Under lease negotiations concerning terms and price

 

Trustee Weed left the room due to a conflict of interest.

 

The Board took no reportable action.

 

8. Public Employee Retirements/Resignations: Government Code Section

54957

 

a. (Attachment 32) Resignation of Lab Technician: Computer Studies

 

Motion Approved Moved/Foster/Seconded/Nardolillo/Passed to approve Item 8a. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: 0.

 

26. (Attachment 33) Approval of a Contract for Services with Search Firm for President/Superintendent

 

The trustees discussed the proposed fees for TVG Consulting and asked if

the fees could be reduced if the process of selection was changed. Dr. Hogue advised that Dr. Tom Van Groningen of TVG Consulting acknowledged that the fees may be negotiated downward if the District desires services less than are identified in the proposal. Mr. Weed requested that the selection process be finished before graduation.

Motion Approved Moved/Nardolillo/Seconded/Yee/Passed to approve a Contract for Services with Dr. Tom Van Groningen, TVG Consulting, for the President/ Superintendent Search Firm. Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Yee, Archer. Noes: 0; Abstain: 0; Absent: 0.

 

Items from

Administrators: Dr. Waits expressed that she is happy to serve as Vice President, Student Services for Ohlone College.

 

Items from Classified

Senate: None

 

Items from Faculty: None

 

Items from the Board: Mr. Yee congratulated the two new Vice Presidents on their recent promotions. He reported that he received 100 percent participation from the trustees for scholarship donations to the Ohlone College Foundation.

 

Mr. Brunton thanked the League of Women Voters for an exemplary job

of addressing a number of issues regarding the community college system.

He also added that several trustees attended the town hall session last Monday. He noted that at the end of the meeting, everyone recognized that community

colleges are very valuable to their communities and are under appreciated.

 

Mr. Weed announced that he will travel to Bombay, India, at the end of February and will visit the Indian Institute of Technology. He advised that

this institute was previously featured on the television program "60 Minutes" as one of the top state of the art educational technical programs in the world. He hopes to explore the possibilities of expanding more advanced technical programs for the Ohlone Newark Center.

 

Mr. Weed referred to Mr. Brunton's comments under Communications from the Audience regarding the formation of Committees 1 and 2, dealing with the new Newark Ohlone Campus and the Ohlone College Fremont Campus.

Mr. Weed stated that the validity and formation of such committees had been discussed at several Board meetings. The practice of the Ohlone Board has been to allow the President of the Board to appoint any committees he/she desires.

 

Mrs. Foster enjoyed the Alameda County School Boards Association meeting on January 16. She also expressed that she would like the Board to encourage the Bay 10 Association to meet more than once a year.

 

 

ADJOURNMENT: Time: 11:30 p.m.

John H. Weed

Secretary