OHLONE COMMUNITY COLLEGE DISTRICT

Ohlone College

Room 1216

43600 Mission Boulevard, Fremont, CA 94539

 

Minutes of Board Meeting

February 26, 2003 APPROVED

Page 1 of 7 Pages March 12, 2003

 

MEMBERS PRESENT: Mr. Dan Archer, President

Mrs. Ruthe Foster, Vice President

Mr. John H. Weed, Secretary

Mr. Bob Brunton

Mr. Bill McMillin

Mr. Garrett Yee

Mr. Nick Nardolillo

Mr. Clifton Der Bing, Student Trustee

 

MANAGEMENT

PRESENT: Dr. Floyd Hogue, President/Superintendent

Ms. Deanna Walston, Vice President, Business Services/Deputy Superintendent

Dr. James Wright, Vice President, Instruction

Dr. Lisa Waits, Vice President, Student Services

Mr. Lyle Engeldinger, Executive Dean of Human Resources

 

CLASSIFIED

SENATE: Patrick Lane

 

FACULTY SENATE

REPRESENTATIVE: Mr. Rob Smedfjeld

 

OPEN MEETING: Mr. Archer called the meeting to order at 8:12 p.m.

 

Mr. Archer led the pledge of allegiance.

The roll was called and all members were present.

CLOSED SESSION: Time: 7:10 p.m.

 

RETURN TO

OPEN MEETING: Time: 8:05 p.m.

 

Report of Closed

Session Items:

1. Public Employee Appointments/Employments: Government Code Section

54957

 

a. (Attachment 1) Approval of Adjunct Instructors for Spring Semester, 2003

b. (Attachment 2) Approval of Other Hourly Employees

c. (Attachment 3) Approval of Employment: Bookstore Operations Coordinator

 

d. (Attachment 4) Approval of Employment: Bi-Lingual Career Center Assistant

 

e. (Attachment 5) Approval of Employment: Buyer

 

Motion Approved Moved/Foster/Seconded/Brunton/Passed to approve Item 1a through e. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: 0.

 

2. Conference with Labor Negotiator: Government Code Section 54957.6 Meeting with District Staff (Hogue and Engeldinger) and/or Negotiator (Zampi) RE: CSEA/UFO/SEIU/Negotiations/Settlement

 

a. Dr. Hogue advised that the Board will continue Item 2 after Other Scheduled

Items inClosed Session.

3. Public Employee Discipline/Dismissal/Release: Government Code

Section 54957

a. The Board took no reportable action.

 

4. Public Employee Retirements/Resignations: Government Code Section

54957

 

a. The Board took no reportable action

 

CONSENT

CALENDAR:

 

5. Personnel Items

 

a. There were no Personnel Items.

 

 

6. (Attachment 6) Approval of Accounts Payable Warrants

Accounts Payable Warrants Issued: 57-0025540 through 57-025751

 

7. (Attachment 7) Approval of Minutes, Board Meeting, February 12, 2003

 

8. (Attachment 8) Approval of Resolution No. 27/02-03, Recognition of Ms. Elaine Ames and Granting Emeritus Status

 

9. (Attachment 9) Approval of Resolution No. 28/02-03, Recognition of Ms. Catherine DeWein

and Granting Emeritus Status

 

10. (Attachment 10) Approval of Resolution No. 29/02-03, Recognition of Ms. Judith Smith and Granting Emeritus Status

 

11. (Attachment 11) Ratification of Contract Education Agreement: Nummi, and Adjustments to the Budget

Motion Approved Moved/Foster/Seconded/Yee/Passed to approve Items 6 through 11. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: 0. (Advisory Vote - Ayes: Der Bing).

 

Dr. Hogue requested that Item 16, Approval of Memorandum of Understanding Confirmation of Faculty Service Areas and Establishment of Faculty Competency Requirements When Determining Retreat Rights and Seniority, be

removed from the Agenda.

Communications from

the Audience Mr. Smedfjeld presented handouts and read a statement expressing the

(Attachment 12) difficult budget decisions that are facing Ohlone College and the impact that the budget cuts will have on the academic programs, course offerings, and student services.

 

A large group of faculty and students addressed their concerns regarding the elimination of the Electronic and Drafting classes. The staff from EOPS, Counseling and Disabled Students Programs and Services (DSPS) addressed the impact of proposed cuts in their departments.

Mr. Der Bing presented the Student Member Board of Trustee Award to

Mr. Huy D. Do for his outstanding accomplishments and involvements at Ohlone.

 

 

OTHER SCHEDULED

ITEMS:

Dr. Hogue requested that Item's 18 and 19 be discussed at this time.

 

18. (Attachment 13) Approval of Rejection of Bids, Exterior Lighting Project

 

Ms. Walston advised that on February 18, 2003, bids for the Installation of Exterior Lighting Fixtures for a Measure A Bond project were opened. Two bids were submitted and staff found that both bids were over the amount available in the budget. She indicated that staff intends to reduce the scope of work and go out to bid again for this project at a later date.

 

Motion Approved Moved/Yee/Seconded/Brunton/Passed to reject all bids received for the Installation of Exterior Lighting Fixtures. Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Yee, Archer. Noes: 0; Abstain: 0; Absent: 0. (Advisory Vote - Ayes: Der Bing).

 

19. (Attachment 14) Approval of Rejection of Bids, Locker Purchase

 

Ms. Walston reported that on February 18, 2003, bids to purchase lockers for a Measure A Bond project were opened. One bid was submitted and staff found that it was over the amount available in the budget. She added that staff intends to review alternate solutions, revise the bid documents, and go out to bid again for this project at a later date.

Motion Approved Moved/Foster/Seconded/Weed/Passed to reject all bids received for the purchase of lockers. Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Yee, Archer. Noes: 0; Abstain: 0; Absent: 0. (Advisory Vote - Ayes:

Der Bing).

 

12. (Attachment 15) Authorization to Enter Negotiations with Architectural Firms for the Ohlone

College Student Support Services Building in Rank Order

 

Mr. Don Eichelberger, Bond Project Manager, reported that the Architect Selection Committee interviewed five firms on February 10, 2003, and

recommended the firms to the President/ Superintendent in the following

ranked order:

1.      Kaplan, McLaughlin Diaz (KMD)

2.      tBP Architecture

3.      Steinberg Group

4.      Fisher-Friedman Associates (FFA)

5.      Sugimura and Associates (SAA)/Boora

Motion Approved Moved/Brunton/Seconded/Yee/Passed to authorize the President/Superintendent and Staff to negotiate with the firms in the following ranked order: 1)Kaplan Mclaughlin Diaz, 2) tBP Architecture, 3) Steinberg Group, 4) Fisher-Friedman Associates, and 5) Sugimura and Associates/Boora. If negotiations cannot be finalized with the first ranked firm to the satisfaction of the President/

Superintendent within 10 business days or during any reasonable amount of

time beyond the 10 business days that the President/Superintendent deems necessary to conclude and finalize the negotiations, the President/ Superintendent requests authorization to negotiate with the next ranked firm

and to continue the process until a successful contract has been negotiated. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Yee, Archer. Noes: 0; Abstain: 0; Absent: 0. (Advisory Vote - Ayes:

Der Bing).

 

13. (Attachment 16) Approval of Elimination of Two Academic Programs: Electronics and Drafting

 

Dr. Wright expressed that because of large reductions to the College's 2002-

2003 and 2003-2004 revenues, it is necessary to make equally large reductions in expenses. The two programs, Electronics and Drafting, both have had low enrollments for some time. The average class sizes in these two programs have consistently been below the College class size averages.

 

Professor Lou Chiaramonte, Electronics; Instructor Grant Kiba, Drafting; and students requested that the Board keep the Electronics and Drafting programs and to be creative and find other ways to cut expenses.

 

Motion Approved Moved/Foster/Seconded/Brunton/Passed to approve that Ohlone College eliminate the Electronics and Drafting Programs. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, Archer. Noes: McMillin;

Abstain: 0; Absent: 0. (Advisory Vote - Ayes: Der Bing).

 

14. (Attachment 17) Approval of Memorandum of Understanding Between the Ohlone Community

District and the United Faculty of Ohlone--Part-time Faculty Pay Parity Formula

Dr. Hogue indicated that the Ohlone Community College District and the United Faculty of Ohlone (UFO), through a Memorandum of Understanding (MOU), have agreed to pay a parity formula for part-time faculty if approved by the Board.

 

Motion Approved Moved/Foster/Seconded/Yee/Passed to approve the MOU between the District and the UFO, which sets forth the part-time faculty pay parity formula and associated conditions. Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Yee, Archer. Noes: 0; Abstain: 0; Absent: 0. (Advisory Vote - Ayes:

Der Bing).

 

15. (Attachment 18) Approval of Memorandum of Understanding Between the Ohlone Community

College District and the United Faculty of Ohlone--Sabbatical Leave

 

Dr. Hogue advised that as part of the District's continuing response to current budget considerations and staffing plans, he recommends that the Board not grant faculty sabbatical leaves for applications filed in 2002-2003. He noted that special consideration would be granted to 2002-2003 sabbatical leave applicants when considering applications filed for sabbaticals in 2003-2004.

Motion Approved Moved/Nardolillo/Seconded/Brunton/Passed to approve that sabbatical leaves not be granted for the 2002-2003 school year, as a part of the District's plan to meet projected budget constraints and staffing. Further, it is recommended that special consideration be given 2002-2003 sabbatical applicants during the application process occurring during the 2003-2004 school year. Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Yee, Archer. Noes: 0;

Abstain: 0; Absent: 0. (Advisory Vote - Ayes: Der Bing).

 

16. (Attachment 19) Approval of Memorandum of Understanding Confirmation of Faculty Service

Areas and Establishment of Faculty Competency Requirements When

Determining Retreat Rights and Seniority

(Removed from Agenda)

 

17. (Attachment 20) Approval of Second Quarter Financial Report

 

(Attachment 21) Ms. Joanne Schultz, Executive Dean of Business Services, distributed

handouts and gave a power point presentation on the Second Quarter Financial Report, 2002-03. She advised that the District is required to submit to the County Superintendent of Schools and the State Chancellor's Office a quarterly financial report and the status of the employment contracts report. She also noted that the energy audit is still not complete, but the preliminary findings indicated that the accruals for last fiscal year were more than adequate.

 

Motion Approved Moved/Nardolillo/Seconded/Yee/Passed to approve the Quarterly Financial Status Report for the quarter ended December 31, 2002 and the budget changes which are attached to this report. Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Yee, Archer. Noes: 0; Abstain: 0; Absent: 0. (Advisory Vote - Ayes: Der Bing).

20. Discussion of Bond Issues

 

(Removed from Agenda)

 

Items from

Administrators: None

 

Items from Classified

Senate: None

 

Items from Faculty: None

 

Items from the Board: None

 

CLOSED SESSION: Time: 12:12 p.m.

 

ADJOURNMENT: Time: 12:31 p.m.

John H. Weed

Secretary