OHLONE COMMUNITY COLLEGE DISTRICT
43600 Mission Boulevard, Fremont, CA 94539
Minutes of Board Meeting
April 9, 2003 APPROVED
Page 1 of 7 Pages April 23, 2003
MEMBERS PRESENT: Mr. Dan Archer, President
Mrs. Ruthe Foster, Vice President
Mr. John H. Weed, Secretary
Mr. Bob Brunton
Mr. Bill McMillin
Mr. Garrett Yee
Mr. Nick Nardolillo
Mr. Clifton Der Bing, Student Trustee
PRESENT: Dr. Floyd Hogue, President/Superintendent
Ms. Deanna Walston, Vice President, Business Services/Deputy Superintendent
Dr. James Wright, Vice President, Instruction
Dr. Lisa Waits, Vice President, Student Services
Mr. Lyle Engeldinger, Executive Dean of Human Resources
SENATE: Mr. Patrick Lane
REPRESENTATIVE: Mr. Rob Smedfjeld
OPEN MEETING: Mr. Archer called the meeting to order at 7:13 p.m.
Mr. Yee led the pledge of allegiance.
The roll was called and all members were present.
CLOSED SESSION: Time: 7:15 p.m.
OPEN MEETING: Time: 7:54 p.m.
Report of Closed
1. Public Employee Appointments/Employments: Government Code Section
a. (Attachment 1) Approval of Temporary, Full-Time, Categorically Funded Medical/Surgical
b. (Attachment 2) Approval of a Request by Off-Site Employment Developer for a Leave of
c. (Attachment 3) Approval of Other Hourly Employees
Motion Approved Moved/Foster/Seconded/Nardolillo/Passed to approve Items 1a through c. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: 0.
2. Conference with Labor Negotiator: Government Code Section 54957.6 Meeting with District Staff (Hogue and Engeldinger) and/or Negotiator (Zampi) RE: CSEA/UFO/SEIU/Negotiations/Settlement
a. The Board took no reportable action.
3. Public Employee Discipline/Dismissal/Release: Government Code
a. The Board took no reportable action.
4. Public Employee Retirements/Resignations: Government Code Section
There were no Retirements/Resignations on the Agenda.
5. Personnel Items
6 (Attachment 4) Approval of Accounts Payable and Payroll Warrants:
Accounts Payable Warrants Issued: 57-026129 through 57-026478;
Payroll Warrants Issued: 47-025916 through 47-026285; Payroll Warrants
Voided: 47-025915, 47-026000, 47-026020, 47-026096, 47-026219,
7. (Attachment 5) Approval of Minutes, Board Meeting, March 26, 2003
8. (Attachment 6) Approval of Minutes, Special Board Meeting, March 31, 2003
9. (Attachment 7) Ratification of Contract Education Agreement: Nancy's Specialty Foods,
and Adjustments to the Budget
the Audience None
Ceremonial Items: Mr. Der Bing presented the Ohlone College Student Member Board of Trustee
Award to Ms. May Ting Seet for her outstanding achievements at Ohlone
10. (Attachment 8) Approval of Architectural Services Contract for the Ohlone College Student
Support Services Building Project
Mr. Don Eichelberger, Bond Project Manager, introduced representatives from
Kaplan McLaughlin Diaz (KMD) Architecture. Ms. Walston advised that the contract provides for Board approval at two critical phases of design. The contract would be for $1,706,000.
Motion Approved Moved/Foster/Seconded/Yee/Passed to approve the contract with Kaplan McLaughlin Diaz (KMD) Architecture for the Architectural Services for the Ohlone College Student Support Services Project for an amount not to exceed $1,706,000. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: 0. (Advisory Vote - Ayes: Der Bing).
11. (Attachment 9) Review of Actuarial Report
Ms. Joanne Schultz, Executive Dean of Business Services, presented an overview of the Actuarial Report. She also indicated that in the past few years the College has annually been allocating a budgetary allowance of $61,341 or five percent of the previously calculated retiree liability of $1,226,818.
Following a discussion by the Board, Ms. Walston advised that by using the twenty-year pay method of five percent set aside each year, the College must
increase its annual budgetary allowance for financing its retiree benefit liability
to $80,544. This budgetary change is reflected in the College's 2003-04 Preliminary General Fund (Fund 10) Budget.
12. (Attachment 10) Review of 2003-04 Preliminary General Fund (Fund 10) Budget
Ms. Walston advised that staff brought an initial budget projection to the Board
in February 2003. A review of the various fixed cost areas of the budget has not been completed. Staff completed the analysis, and those assumptions have now been changed.
Following a question and answer session, Ms. Walston stated that until a state budget is actually adopted, the College must continue with a very conservative
budget planning approach.
13. (Attachment 11) Review of Measure A Bond Program Executive Report for the Period Ended December 31, 2002
Mr. Eichelberger gave an overview of the Measure A Bond Program Executive Report that ties to the actual expenditures reported in the District's regular quarterly financial reports. He added that the report is more comprehensive and includes original project budgets, revised project budgets and purchasing commitments, and expenditures (actual and projected) down to the specific expense object code level.
14. (Attachment 12) Approval of Resolution No. 48/02-03, Authorizing the Insurance of the 2003-2004 Tax and Revenue Anticipation Note and Participation in the Community College League of California Cash Flow Financing Program
(Attachment 13) Ms. Schultz distributed handouts and gave an overview of the 2003-04 Projected Cash Flow and Working Reserves and how it was calculated. She also indicated
that should a delay in the passage of the State Budget occur, it might be necessary to submit a supplemental Tax and Revenue Anticipation Note Program (TRAN) for 2003-2004.
Motion Approved Moved/Weed/Seconded/Yee/Passed to approve Resolution 48/02-03 authorizing a Tax and Revenue Anticipation note not to exceed $4,020,000 and participation in the Community College League of California Cash Flow Financing Program. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: 0. (Advisory Vote - Ayes: Der Bing).
15. (Attachment 14) Approval of Contracts for Geotechnical Services, Student Support Services
Ms. Walston indicated that Fugro West, Inc. proposes to provide Geotechnical
Services for the Student Support Services Building for a sum, not to exceed $60,000.
Motion Approved Moved/Foster/Seconded/McMillin/Passed to approve a contract with Fugro West, Inc. for Geotechnical Services for the Student Support Services Building in the amount of $60,000. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0;
Absent: 0. (Advisory Vote - Ayes: Der Bing).
16. (Attachment 15) Award of Contract: Bond Project 3-7, Campus Lighting
(Attachment 16) Mr. Barros distributed handouts of the Bid Opening Chart and advised that Mac Electric was the lowest responsible bidder . He reported that sufficient Bond funds are available to approve the base bid and alternates 1 through 3 at a cost
of $99,360. In addition, staff is requesting approval of alternate #4, pending State Scheduled Maintenance funding approval.
Motion Approved Moved/McMillin/Seconded/Foster/Passed to approve a contract with Mac Electric for the Bond Project 3-7, Campus Lighting in the amount of $99,360. In addition, pending State Scheduled Maintenance funding approval, authorize a contract amendment to include alternate #4 for the amount of $22,770. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: 0. (Advisory Vote - Ayes: Der Bing).
17. (Attachment 17) Consideration of the Bond Oversight Committee Report
Ms. Pat Danielson, Committee Chair, thanked the Board and staff for their direction and information that they have provided to the Bond Oversight Committee. She gave an overall review of the Committee's functions and advised that a report will be provided to the Board on a quarterly basis and also will be posted on the Ohlone website.
Ms. Danielson advised that the Committee is using the full text of Measure A as a guideline to assure they are covering all their obligations as
identified in the General Obligation Bond Report.
Motion Approved Moved/Weed/Seconded/Foster/Passed to approve the Bond Oversight Committee Report. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0;
Absent: 0. (Advisory Vote - Ayes: Der Bing).
18. Discussion of Bond Issues
Ms. Walston reviewed a list of workshop meetings and dates that will be scheduled in April, May, and June 2003: April 16, Sub-Committee #1--Newark Center Issues (Project Delivery Method) 5-6:00 p.m.; MBT Architects/Development of the Ohlone College Newark Center Master Plan, 6-7:00 p.m.; May 7, Town Hall Meeting, Student Service Center, 6:00 p.m. - Rm. 7101; May 8, Newark Center Site Visit; May 14, Sub-Committee #1; MBT rchitects/Master Plan, 5-6:00 p.m; Budget Workshop, 6:00 p.m.; June 4, Proposed Workshop, Project Master Plan 6:00 p.m.; June 11, Architects feedback on Master Plan, 6:30 p.m.; June 25, Final Master Plan, 6:30 p.m.
Ms. Walston advised that these dates may be subject to change and requested a master schedule be made up for the Board.
19. (Attachment 18) Planned Bond Projects' Effects on Ohlone College's Facility Condition Index
Mr. Barros gave a brief presentation of the estimated effects of the Bond projects and other projects on the District's Facility Condition Index (FCI).
He indicated that the projects improve the index from 16.14 percent to an estimated 6.97 percent, which is very good.
Administrators: Dr. Hogue attended a ACCCA Conference in Dallas, Texas, on April 7-8. He
noted that CEOs nationwide attended this conference. Dr. Hogue commended the President's Selection Committee for an outstanding job, and added that staff has received many applications.
Dr. Wright reported the following events: April 30, Biotechnology, Jackson Theater, 6-7:00 p.m; April 30, Biotech Fair, Display in the NUMMI Center,
5-6:00 p.m.; April 17, 6:00 p.m. (free for staff and Board) 19, 25, 26, 5th Annual Dance Concert, Jackson Theater, 8:00 p.m.; April 19, Ohlone Annual Film Festival, Jackson Theater, 7:00 p.m.; May 12, Award Winning Director of Music Videos, Workshop, 4:30 p.m.; June 30 - July 24, Ohlone for Kids.
Dr. Wright also mentioned that last weekend, Ohlone College hosted a very
successful Annual High School Theater Festival where 700 High School students from 15 different community colleges in the region attended.
Dr. Waits attended a national conference in St. Louis for student affairs, which
included workshops on current policies, practices and changes in community
Items from Classified
Items from Faculty: Mr. Smedfjeld reported that the President's hiring committee went through
all of the applications and have chosen several candidates for interview.
Items from the Board: Mr. Der Bing reported that ASOC is hosting the Ohlone College Olympics next week, a five-day event, March 14-16. Signups are in the quad for those who are interested. He also announced that 20 candidates have signed up for the ASOC elections.
Mr. McMillin attended the Newark State of the City Address. Mayor
David Smith gave a presentation on the Newark Ohlone Campus and the Joint Library.
Mr. Yee thanked the President's Selection Committee for their hard work.
The Board wished Ms. Sally Bratton, Student Health Center, a speedy recovery from a recent accident.
ADJOURNMENT: Time: 11:05 p.m.
John H. Weed