OHLONE COMMUNITY COLLEGE DISTRICT
43600 Mission Boulevard, Fremont, CA 94539
Minutes of Board Meeting
May 14, 2003 APPROVED
Page 1 of 6 Pages May 28, 2003
MEMBERS PRESENT: Mr. Dan Archer, President
Mrs. Ruthe Foster, Vice President
Mr. John H. Weed, Secretary
Mr. Bob Brunton
Mr. Bill McMillin
Mr. Garrett Yee
Mr. Nick Nardolillo
Mr. Clifton Der Bing, Student Trustee
PRESENT: Dr. Floyd Hogue, President/Superintendent
Dr. James Wright, Vice President, Instruction
Dr. Lisa Waits, Vice President, Student Services
Mr. Lyle Engeldinger, Executive Dean of Human Resources
REPRESENTATIVE: Mr. Rob Smedfjeld
OPEN MEETING: Mr. Archer called the meeting to order at 6:30 p.m.
Mr. Archer led the pledge of allegiance.
The roll was called and all members were present except Mr. Nardolillo who
arrived at 6:39 p.m.
Dr. Hogue announced that Items 1, 2, 3, and 4 would be discussed during Closed Session.
CLOSED SESSION: Time: 6:32 p.m.
OPEN MEETING: Time: 7:00 p.m.
Report of Closed
1. Public Employee Appointments/Employments: Government Code Section
a. (Attachment 1) Approval of Addendum to Spring Semester, 2003 Instructors
b. (Attachment 2) Approval of Other HourlyEmployees
c. (Attachment 3) Approval of Employment: Skilled Maintenance Mechanic (HVAC)
Motion Approved Moved/Foster/Seconded/Yee/Passed to approve Items 1a, b, and c. A roll
call vote was taken: Ayes: Brunton, Weed, Foster, Yee,
McMillin, Archer. Noes: 0; Abstain: 0; Absent: Nardolillo.
2. Conference with Labor Negotiator: Government Code Section 54957.6 Meeting with District Staff (Hogue and Engeldinger) and/or Negotiator (Zampi) RE: CSEA/UFO/SEIU/Negotiations/Settlement
a. The Board took no reportable action.
3. Public Employee Discipline/Dismissal/Release: Government Code
The Board took action to release a probationary Classified Manager.
Motion Approved Moved/Foster/Seconded/Yee/Passed to approve the release of a probationary Classified Manager. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent:
4. Public Employee Retirements/Resignations: Government Code Section
The Board took no reportable action for Retirements/Resignations.
Mr. Brunton requested that Item 5n be removed for discussion.
5. Personnel Items
a. (Attachment 4) Approval of Revised Academic Management Job Description: Director of
Campus Activities and EOPS
b. (Attachment 5) Approval of New Academic Management Job Classification: Executive
Dean for Math, Science and Technology and Instructional Program
c. (Attachment 6) Approval of New Academic Management Job Classification: Executive
Dean for Health Sciences and Accreditation, Program Review and Strategic Planning
d. (Attachment 7) Approval of New Classified Management Job Classification: Customer and
Lab Support Manager
e. (Attachment 8) Approval of New Classified Management Job Classification: Assistant
Director Information Services for Administrative Computing
f. (Attachment 9) Approval of New Classified Management Job Classification: Director,
Transfer and Career Services
g. (Attachment 10) Approval of New Classified Management Job Classification: Director of Enrollment Management/Financial Aid
h. (Attachment 11) Approval of New Classified Supervisor Job Classification: Custodial/
i. (Attachment 12) Approval of New Classified Management Job Classification: Assistant
j. (Attachment 13) Approval of Revised Classified Management Job Description: Director of
Enrollment Management/Admissions and Records
k. (Attachment 14) Approval of Revised Classified Management Job Description and Position
Title Change: Director, Curriculum and Scheduling/Articulation Officer
l. (Attachment 15) Approval of Revised Classified Management Job Description: Assistant
Director of Information Services for Academic Computing
m. (Attachment 16) Approval of Revised Academic Management Job Description: Dean
6. (Attachment 17) Approval of Minutes, Board Meeting, May 7, 2003
7. (Attachment 18) Approval of New Curriculum Recommendations: 2003-2004
8. (Attachment 19) Ratification of Contract Education Agreements: Abgenix, Inc. (2) and
Adjustments to the Budget
Motion Approved Moved/Foster/Seconded/Nardolillo/Passed to approve Items 5a through m
and 6 through 8. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: 0.
Mr. Brunton requested that 5n be removed for discussion
5. Personnel Items
n. (Attachment 20) Approval of New Classified Job Description: Board of Trustees Support/
Mr. Brunton inquired about the new job description position of Support/ Coordinator for the Board of Trustees. Dr. Hogue advised that this position would help support the President's Assistant and the Board of Trustee
the Audience None
Ceremonial Items: Mr. Der Bing presented the Ohlone College Student Member, Board of
Trustee Award to Mr. Charlie Navarrette, ASOC Senator, for his outstanding academic achievements at Ohlone College. Mr. Navarrette thanked the Board
and staff for the opportunities given him at Ohlone and will transfer to Cal
State Hayward in the fall.
Mr. Der Bing also presented the Ohlone College Student Member, Board of
Trustee Award to Mr. Prabhjot Singh Mall, ASOC Senator, for his outstanding achievements at Ohlone. Mr. Mall thanked Mr. Der Bing and the ASOC,
and expressed that his ultimate goal is to work for NASA.
9. (Attachment 21) Approval of Rejection of Bids, Bond Project #3-10, Replacement of the Gym
(Attachment 22) Mr. Simon Barros, Director of Facilities, distributed handouts and reviewed a
list of dates for the Gym Floor Project. He advised that staff desires to revise
the scope of the project and bid again at a later date. The architect has recommended an increase in scope to include replacing the doors, replacing
the basketball hoops, and including a logo to be added to the gym floor.
Motion Approved Moved/Yee/Seconded/Brunton/Passed to approve rejection of the bid received for the replacement of the gym floor; and to direct staff to increase the scope of the
project. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster,
Yee, McMillin, Archer, Noes: 0; Abstain: 0; Absent: 0. (Advisory Vote -
Ayes: Der Bing)
10. (Attachment 23) Approval of Award of Contract: Bond Project #3-8 Classroom/Lab Upgrade
Mr. Barros reported that MCSI, Inc. was the lowest responsible bidder. Sufficient Bond funds are available to approve the base bid, which includes
the audiovisual upgrade for thirty (30) classrooms, for a total cost of
Motion Approved Moved/Nardolillo/Seconded/Brunton/Passed to approve a contract with
MCSI, Inc. for Bond Project #3-8, Classroom/Lab Upgrade Phase A in the
amount of $408,152. Ayes: Nardolillo, Brunton, Weed, Foster, Yee,
McMillin, Archer, Noes: 0; Abstain: 0; Absent: 0. (Advisory Vote - Ayes:
11. (Attachment 24) Approval of Third Quarter Financial Report
Ms. Walston stated that the District is required to submit to the County Superintendent of Schools and the State Chancellor's Office a quarterly financial
report and the status of the employment contracts report.
Motion Approved Moved/Brunton/Seconded/Foster/Passed to approve the Quarterly Financial Status Report for the quarter ended March 31, 2003, and the budget changes that are included in this report. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer, Noes: 0; Abstain: 0; Absent: 0.
(Advisory Vote - Ayes: Der Bing)
Administrators: Ms. Walston reminded the Board that the Town Hall Meeting is scheduled for
May 21 at 6:00 p.m., Building 3, Room 3201 to discuss the new Student Support Services Building.
Ms. Walston indicated that staff will extend the electricity contract which has a three-hour timeline. She will submit a Ratification of Contract for approval
at the May 28 Board Meeting.
Items from Classified
Items from Faculty: Mr. Smedfjeld expressed that the Faculty Retirement Party last week was a great success and thanked the Board members who attended.
Items from the Board: Mr. Der Bing reported that the ASOC hosted a picnic in the Palm Bosque and complementary food was provided for the students. He also mentioned that
the elections are over and that a transition meeting was held to review the new positions. Mr. Der Bing remarked that the ASOC will be very active with the President/Superintendent search.
Mr. McMillin attended the Hispanic Community Affairs Council Scholarship luncheon at Hayward City Hall. He indicated that $500 scholarships were given to students who will be attending community colleges, and that six or seven scholarships were given to Ohlone students. Mr. McMillin encouraged students who are attending other Colleges in the fall to attend Ohlone Summer School.
Mr. Weed clarified information regarding concurrent enrollment at the high schools. He reiterated that the College is open to the cooperative programs with the local high schools.
CLOSED SESSION: None
ADJOURNMENT: Time: 7:39 p.m.
John H. Weed