OHLONE COMMUNITY COLLEGE DISTRICT

Ohlone College

Room 1216

43600 Mission Boulevard, Fremont, CA 94539

 

Minutes of Board Meeting

July 9, 2003 APPROVED

Page 1 of 10 Pages August 13, 2003

 

MEMBERS PRESENT: Mr. Dan Archer, President

Mrs. Ruthe Foster, Vice President

Mr. John H. Weed, Secretary

Mr. Bob Brunton

Mr. Bill McMillin

Mr. Garrett Yee

Ms. Katherina Bui, Student Trustee Representative

 

MANAGEMENT

PRESENT: Dr. Douglas Treadway, President/Superintendent

Ms. Deanna Walston, Vice President, Business Services/Deputy Superintendent

Dr. James Wright, Vice President, Instruction

Dr. Lisa Waits, Vice President, Student Services

Mr. Lyle Engeldinger, Executive Dean of Human Resources

 

CLASSIFIED

SENATE: Mr. Patrick Lane

 

FACULTY SENATE

REPRESENTATIVE: Mr. Rob Smedfjeld

 

OPEN MEETING: Mr. Archer called the meeting to order at 6:35p.m.

The roll was called and all members were present except Mr. Nardolillo.

 

Dr. Treadway announced that Items 1, 2, 3, 4, 5, and 6 would be discussed during Closed Session.

 

CLOSED SESSION: Time: 6:37 p.m.

 

RETURN TO

OPEN MEETING: Time: 7:24 p.m.

 

 

Ms. Bui led the pledge of allegiance

 

Dr. Treadway administered the oath to the newly-elected student trustee,

Ms. Katherina Bui.

 

OTHER SCHEDULED

ITEMS:

 

16. (Attachment 1) Approval of Resolution No. 3/03-04, Recognition of Mr. Warren Enos and Granting Emeritus Status

 

Mr. Archer recognized and presented a resolution to Mr. Enos expressing the District’s appreciation for his years of service to Ohlone College. Mr. Enos thanked the Board for the resolution and stated that he was looking forward to retirement.

 

15. (Attachment 2) Approval of Resolution No. 2/03-04, Recognition of Mr. James Eagan and Granting Emeritus Status

 

17. (Attachment 3) Approval of Resolution No. 4/03-04, Recognition of Mr. James Goodwin and Granting Emeritus Status

 

18. (Attachment 4) Approval of Resolution No. 5/03-04, Recognition of Mr. Frank Kahl and Granting Emeritus Status

 

19. (Attachment 5) Approval of Resolution No. 6/03-04, Recognition of Mrs. Mildred White and Granting Emeritus Status

 

Motion Approved Moved/Weed/Seconded/Brunton/Passed to approve Items 15-19. A roll call vote was taken: Ayes: Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: Nardolillo, (Advisory Vote - Ayes: Bui).

 

 

Report of Closed

Session Items:

 

1. Public Employee Appointments/Employments: Government Code Section

54957

 

a. (Attachment 6) Approval of Addendum to 2003 Summer Session Instructors

 

b. (Attachment 7) Approval of Other Hourly Employees

 

Motion Approved Moved/Brunton/Seconded/Foster/Passed to approve Item 1a through b. A roll call vote was taken: Ayes: Brunton, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Nardolillo.

 

2. Conference with Labor Negotiator: Government Code Section 54957.6

Meeting with District Staff (Treadway and Engeldinger) and/or Negotiator (Zampi) RE: CSEA /UFO/SEIU/Negotiations/Settlement

 

a. The Board took no reportable action.

3. Public Employee Discipline/Dismissal/Release: Government Code

Section 54957

a. The Board took no reportable action.

 

4. Conference with Real Property Negotiator: Government Code Section 54956.8

 

a. Location: Behind the Campus (Ohlone College)

Negotiators: Ohlone Community College District and the East Bay Regional Park District

Items to be Negotiated: Price and Terms of Payment

 

The Board took no reportable action.

 

5. (Attachment 8) Liability Claims: Government Code Section 54956.95

a. Claimant: Kwan Ying Hui

Agency claimed against: Ohlone Community College District

Recommendation: Rejection of Claim

The Board took action to reject the claim of Kwan Ying Hui.

 

Motion Approved Moved/Yee/Seconded/Weed/Passed to reject the claim for alleged injury submitted by Kwan Ying Hui. A roll call vote was taken: Ayes: Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: Nardolillo.

 

6. Public Employee Retirements/Resignations: Government Code Section 54957

 

a. (Attachment 9) Approval of Resignation: Maintenance Energy Electrician

 

Motion Approved Moved/Brunton/Seconded/Weed/Passed to approve Item 6a. A roll call vote was taken: Ayes: Brunton, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Nardolillo.

 

CONSENT

CALENDAR:

 

7. Personnel Items:

 

a. (Attachment 10) Approval of Revised Payout of Vacation for Classified Supervisor

 

b. (Attachment 11) Approval of Revised Payout of Vacation for Classified Manager

 

c. (Attachment 12) Approval of Payout of Vacation for Classified Manager

 

d. (Attachment 13) Approval of Revised Payout of Vacation for Classified Employee

 

8. (Attachment 14) Approval of Accounts Payable and Payroll Warrants

 

(Attachment 15) Approval of Accounts Payable Warrants: 57-027800 through 57-028094; Payroll Warrants: 47-027024 through 47-027394

 

9. (Attachment 16)) Approval of Minutes, Board Meeting, June 25, 2003

 

10. (Attachment 17) Approval of Resolution No. 7/03-04, Board Member’s Absence

 

11. Acceptance of Completion: Bond Project 3-7, Campus Lighting

 

Mr. Brunton requested that Item 11 be removed from the consent calendar for discussion.

 

Motion Approved Moved/Weed/Seconded/Yee/Passed to approve Items 7a through 10. A roll call vote was taken: Ayes: Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: Nardolillo. Mr. Brunton requested Item 11 be removed from the Consent Calendar.

 

Communications from None

the Audience

Ceremonial Items: None

 

RETURN TO OTHER SCHEDULED

ITEMS:

 

11. (Attachment 18) Acceptance of Completion: Bond Project 3-7, Campus Lighting

 

Mr. Brunton indicated that he removed this item from the consent calendar to recognize that citizens could already start seeing visible proof of the Bond with the new campus lighting in place. He also stated that we have established a small precedent by reducing the scope of the plan to match the funds allocated for the project in order to stay within the budget. Mr. Brunton noted that in the event that there are other projects that go beyond the scope of the funds allocated, the College might use this as a guideline. Ms. Walston reported that it was an involved process with the campus community to prioritize where the lighting was placed and that staff was able to fulfill the high priority lighting.

 

Motion Approved Moved/Brunton/Seconded/McMillin/Passed to approve the acceptance of completion of Bond Project 3-7, Campus Lighting, with Mac Electric for the amount of $99,360. A roll call vote was taken: Ayes: Brunton, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Nardolillo.

 

PUBLIC HEARING:

 

12. (Attachment 19) Public Hearing on District’s Initial Counterproposal for Negotiations for Fiscal Year 2003-2004, Service Employees International Union (SEIU), Local 790

1.      Open Hearing for Comments from Citizens

None

2.      Discussion at Board Level

None

3.      Hearing Closed

Dr. Treadway declared the hearing closed.

 

PUBLIC HEARING:

 

13. (Attachment 20) Public Hearing on District’s Initial Counterproposal for Negotiations for Fiscal Year 2003-2004, United Faculty of Ohlone (UFO)

1.      Open Hearing for Comments from Citizens

None

2.      Discussion at Board Level

None

3.      Hearing Closed

Dr. Treadway declared the hearing closed.

 

PUBLIC HEARING:

 

14. (Attachment 21) Public Hearing on District’s Initial Counterproposal for Negotiations for FiscalYear 2003-2004, California School Employees Association (CSEA), Chapter 490

1.      Open Hearing for Comments from Citizens

None

2. Discussion at Board Level

 

Mr. McMillin stated that he hopes that the State finalizes the budget soon so that the District can move forward with these negotiations.

 

3. Hearing Closed

Dr. Treadway declared the hearing closed.

 

RETURN TO OTHER SCHEDULED

ITEMS:

 

20. Approval of Contract with the Department of Toxic Substances Control

 

Dr. Treadway asked Ms. Walston to address this item. Ms. Walston informed the Board that Mr. Don Eichelberger, Consultant, was present to assist her with this item and that she was asking the Board not to approve this item tonight. She apprised the Board of provisions that are still being negotiated and explained why the District was not bringing this item for approval tonight.

 

(Attachment 22) Ms. Walston distributed and read a memorandum prepared by Ms. Leah Goldberg of Hanson, Bridgett, Marcus, Vlahos & Rudy, for the purpose of discussing progress negotiating the Voluntary Cleanup Agreement (VCA) with the Department of Toxic Substances Control (DTSC). A lengthy discussion followed regarding the issues still being negotiated on the District’s behalf by Ms. Goldberg and options to resolve them. Ms. Walston stated that her goal had been to present this contract to the Board tonight so that the College could get started on this phase of the project.

 

Ms. Walston advised that no action was required on this item.

 

21. (Attachment 23) Approval of Resolution No. 1/03-04, Approval of Governing Board to Enter into Agreement with the California Department of Education for Child Development Program for Instructional Materials

 

Ms. Walston clarified that the Board was being asked to designate three people to be authorized to sign the District’s Child Development contract. The three people designated were Dr. Treadway, Ms. Walston, and

Ms. Schultz.

 

Motion Approved Moved/Yee/Seconded/Foster/Passed to approve Resolution No. 1/03-04 in order to comply with the requirements of the Child Development Program between the California Department of Education and Ohlone Community College District. A roll call vote was taken: Ayes: Brunton, Weed, Foster, Yee, McMillin, Archer. Noes: 0; Abstain: 0; Absent: Nardolillo.

 

22. Report on Joint Meeting with Fremont City Council and Ohlone Community College Board of Trustees

Mr. Weed excused himself from the Board table due to a conflict of interest.

 

Dr. Treadway reported that the Ohlone College Trustees met in a joint meeting with the Fremont City Council on June 30, at Fremont City Hall, to discuss prospects and tentative plans for the District to utilize the land it owns along Mission Boulevard for revenue enhancement development purposes. Mr. Jim Goodell, Consultant, presented findings regarding marketing and feasibility studies. Dr. Treadway stated that members of the City Council and Board were generally favorable for the District to move forward with development of its frontage property and reviewed the main topics of discussion. He also mentioned that at the last regular Board meeting, there was a recommendation that the District hire a consultant to go into a second phase to develop specific recommendations and strategies for commercial development, and that this item had been tabled. Dr. Treadway reported that the District has been analyzing the proposed consulting agreement but does not have any proposed action for this evening and that hopefully they would have some recommendations at the next regular board meeting.

 

Mr. Yee referred to the successful “Hoop it Up” tournament. Issues of concern were discussed which will be addressed for future events held on the Ohlone Campus.

 

Items from

Administrators: Dr. Treadway expressed appreciation for the warm welcome by members of the Board, community, staff, and faculty. He noted that in his first few days he has been observing the College and the issues and opportunities of the District. Dr. Treadway also stated that he would have numerous opportunities in the next few days to meet with officials of the city, the schools, the hospital, and others.

 

Ms. Walston acknowledged that the Board members received a final printed version of the Master Plan that was approved on June 25, 2003.

 

Ms. Walston announced that the design planning for the Ohlone College Newark Center would start next week.

 

Dr. Wright indicated that the College has had an extremely busy summer with an incredible amount of learning occurring. He noted that the College’s FTES target for Summer was approximately 950 and that the FTES was slightly above that number. For Fall, the College is approaching 2,000 FTES and the target is 3,500. Dr Wright stated that most of the sections for Fall are full or nearly full, and that many students may have to be turned away given the restriction on our growth. Dr. Wright also reported that “Ohlone for Kids” is finishing its second week with the highest enrollment ever in the first session with over 1,200 students.

 

Dr. Wright reviewed the highly successful biotechnology summer program for high school students, which is in its second year. This program has room for only 15 students because of the nature of the program and 40 students applied.

 

Dr. Waits advised that staff is finalizing annual reports and preparing for the Fall Semester. Students are preparing for Welcome Days, which is part of orientation for entering students and has been very successful the last two years. She also stated that Student Services staff are focusing on items that can be accomplished and how we adjust to reorganization.

Items from Classified

Senate: Mr. Lane remarked that he was encouraged by the resiliency of the staff in light of the recent workforce reduction. Mr. Lane announced that Ms. Walston attended the classified senate meeting and was the new liaison to cabinet.

 

Items from Faculty: On behalf of the faculty, Mr. Smedfjeld welcomed Dr. Treadway and Ms. Bui and indicated that he looked forward to working with each of them.

 

Items from the Board: Ms. Bui reported that ASOC had a meeting today and will be participating with the Student Ambassadors at Welcome Days on August 13. Ms. Bui remarked that ASOC is starting to plan the opening events for the first three days of school and that one suggestion was an ice cream social.

 

Mr. McMillin thanked The Argus for the recent positive articles regarding the College.

 

Mr. McMillin acknowledged that “Ohlone for Kids” is a great program and a motivating experience for the students. He stated that the more that the College has young students on campus, the more likely they are to come back when they are older.

Mr. Yee thanked the residents of the Warm Springs District for bringing the July 4th Parade to the community. Mr. Yee participated in the event and noted that the College was represented by Dr Treadway, Mr. Archer, and Mr. Brunton.

 

Mr. Brunton referred to the recent positive news article in The Argus and expressed the importance of a good relationship with the media.

 

Mr. Brunton asked Dr. Treadway to explain his approach in preparing the Board agendas. Dr. Treadway suggested that the Board might want to have a Board Planning Retreat to review processes for creating agendas.

 

Mr. Brunton suggested that it might be helpful to have minutes and videos of Board workshops, audit committee, etc., noting that these meetings are often of great interest to the community.

 

Relating to the State budget, Mr. Weed suggested that one strategy that the District might use is to investigate the expanded use of Tax and Revenue Anticipation Notes (TRANS) in the event that the budget is not approved and funding is not available. Ms. Walston advised that the District does have a TRANS and that we are assured of funding through August. Ms. Walston also advised that staff is looking within the Joint Powers Agency that we belong to for property and liability insurance. Ms. Walston will bring staff strategies to the Board.

 

Mr. Weed stated that concurrent enrollment is a tremendous asset to the high school students and he would like to see this a goal of the College. It is his hope that the high schools will be as involved with concurrent enrollment as with the summer courses.

 

Mr. Weed recommended that the District communicate with the Adult School and the ROP Program to research if there is overlay and recognize that the College has the ability to work with these groups and allow them to teach classes at Ohlone College.

 

Mrs. Foster stated that the July 4 performance at the amphitheater, A Star Spangled Celebration, was tremendous, and she encouraged people to attend the Tribute to Patsy Cline performance Friday, July 11.

Mr. Archer encouraged the community to attend The Fantasticks, which is also being performed in the amphitheater, on August 1,2, 7, 8, and 9.

 

Mr. Archer indicated that tonight would be the last meeting for Mr. Cabibi from The Argus, as he would be transferring to San Diego State. Mr. Archer remarked that he was very impressed with Mr. Cabibi’s coverage of the College news.

 

Mr. Archer announced that the California Retired Teachers’ Association (CRTA) is scheduled to have their summer picnic on the Ohlone Campus

August 6.

 

The Board of Trustees each had an opportunity to welcome Dr. Treadway and Ms. Bui and expressed that they were looking forward to working with them.

 

CLOSED SESSION: None

 

ADJOURNMENT: Time: 8:50 p.m.

 

 

John H. Weed

Secretary