OHLONE COMMUNITY COLLEGE DISTRICT
43600 Mission Boulevard, Fremont, CA 94539
Minutes of Board Meeting
August 27, 2003 APPROVED
Page 1 of 8 Pages September 10, 2003
MEMBERS PRESENT: Mr. Dan Archer, President
Mrs. Ruthe Foster, Vice President
Mr. John H. Weed, Secretary
Mr. Bob Brunton
Mr. Bill McMillin
Mr. Garrett Yee
Mr. Nick Nardolillo
Ms. Katherina Bui, Student Trustee
PRESENT: Dr. Douglas Treadway, President/Superintendent
Ms. Deanna Walston, Vice President, Business Services/Deputy Superintendent
Dr. James Wright, Vice President, Instruction
Dr. Lisa Waits, Vice President, Student Services
Mr. Lyle Engeldinger, Executive Dean of Human Resources
SENATE: Mr. Patrick Lane
REPRESENTATIVE: Mr. Rob Smedfjeld
OPEN MEETING: Mr. Archer called the meeting to order at 6:30 p.m.
The roll was called and all members were present except Mr. Brunton.
Mr. Brunton arrived at 6:45 p.m.
Dr. Treadway announced that Items 1, 2, 3, 4, and 5 would be discussed during Closed Session.
CLOSED SESSION: Time: 6:33 p.m.
OPEN MEETING: Time: 7:14 p.m.
Ms. Bui led the pledge of allegiance.
Report of Closed
1. Public Employee Appointments/Employments: Government Code
No action items were submitted.
2. Conference with Labor Negotiator: Government Code Section 54957.6
Meeting with District Staff (Hogue and Engeldinger) and/or Negotiator (Zampi) RE: CSEA /UFO/SEIU/Negotiations/Settlement
The Board took no reportable action.
3. Public Employee Discipline/Dismissal/Release: Government Code
The Board took no reportable action.
4. Conference with Real Property Negotiator: Government Code Section 54956.8
a.Location: Behind the Campus (Ohlone College)
Negotiators: Ohlone Community College District and the East Bay Regional
Items to be Negotiated: Price and Terms of Payment
The Board took no reportable action.
5. Public Employee Retirements/Resignations: Government Code Section 54957
The Board took no reportable action.
Dr. Treadway announced that the Board would reconvene to a Closed Session
following the regular meeting.
Communications from None
Ceremonial Items: Ms. Bui presented the "Student Member Recognition Award" to Mr. Jason Greenfield, recognizing his contributions to Ohlone College. Mr. Greenfield is serving as the 2003-2004 Treasurer of the Associated Students of Ohlone College, is a tutor in the College's mathematics lab, as well as an InterClub Council Representative for the Women and Men in the Engineering Club, an active member of the Computer Exploration Club, and a member of the Alpha Gamma Sigma Honors Society. He has a 3.5 grade point average at Ohlone College.
Mr. Greenfield thanked Ms. Bui and the Board for recognizing him for the "Student Member Recognition Award." Dr. Wright noted that Mr. Greenfield's mother is a distinguished member of the Ohlone faculty. Ms. Walston remarked that
Mr. Greenfield will be the student representative on the Bond Oversight Committee.
6. (Attachment 1) Newark Joint Use Library Strategic Plan
Dr. Treadway advised that Ohlone College, the City of Newark, the Alameda County Library, and the Newark Unified School District have been exploring the feasibility of a joint library to serve all of their constituents since August 2002. Dr. Treadway introduced Dr. Shirley Peck, Dean of Learning Resources and Instructional Technology, who presented an overhead presentation regarding the Joint Library in Newark. Dr. Peck made reference to the joint venture between San Jose State University and the City of San Jose, noting it as an example of the Ohlone College Newark Center library.
Dr. Peck stated that Anderson Brulé Architects, Inc., have prepared a final draft (July 11, 2003) of the Newark Joint Library Strategic Plan, which is the result of a year of outreach and planning. Core team meetings, focus groups, surveys, community forums, and intensive staff workshops have taken place to assist in the preparation of this Strategic Plan.
Dr. Peck referred to two quotes from the Newark Joint Library Strategic Plan:
1) "This plan for services and spaces represents a rich resource for the Newark community and the OCNC that neither could achieve alone."
2) "This once-in-a-lifetime opportunity will provide a multi-faceted, positive impact on the quality of life in Newark."
Dr. Peck emphasized the benefits for OCNC students and faculty, advising that more books, journals, videos, dvds, and audiobooks will be available. All students will have greater access to the public library's online reference books, encyclopedias, plus health, business, academic, and consumer magazines. Other benefits for OCNC include open all day Saturday, more staff with special areas of competence, and more room for study areas, meeting spaces, and book stacks.
Dr. Peck also addressed the benefits for Ohlone College: increase college visibility in the tri-city community; introduce potential students to the College; and to establish valuable partnerships with local communities and with local schools. Benefits for the Fremont-Newark Community include focus on lifelong learning, use public money responsibly, create community focal point, encourage students to go to college, strengthen college/high school link, and increase Newark library hours.
Following her presentation, Dr. Peck, Ms. Linda Wood, Alameda County Library; Ms. Sam McBane, Anderson and Brulé Architects; and Mr. John Becker, Assistant City Manager of Newark, addressed questions and concerns from Board members pertaining to funding, staffing, and timing of the development. Following a lengthy discussion, the consensus of the Board was to move forward with the Joint Library, and the Board expressed appreciation for the presentation.
7. (Attachment 2) Ohlone-Washington Joint Powers Authority ByLaws
Dr. Wright advised that a Joint Power Authority (JPA) between Washington Hospital and Ohlone College has been formed to oversee the recent five-year, $1.5 million grant from Washington Hospital to Ohlone for expansion of the Registered Nursing Program. The Ohlone-Washington Board approved the JPA Bylaws on Wednesday, August 6, 2003. These bylaws will be on the consent calendar of the September 10, 2003, Board agenda for approval. Following a brief discussion, it was recommended that Information (I) or Action (A) be omitted from the agenda. Documents submitted with a recommendation from the President/Superintendent will denote that they are action items.
Mr. Yee asked if a thank-you letter had been sent to Washington Hospital.
Dr. Treadway responded that he will check with staff to assure that this has been addressed.
Administrators: Dr. Treadway referred to legislation, Senate Bill 338, (Jack Scott-Pasadena) on concurrent enrollment in community colleges and high schools. The Bill has passed the state assembly appropriations committee, pending full vote by the assembly. Dr. Treadway noted that this is the Bill that is attempting to correct the abuses of some community colleges claiming enrollment of high school students, especially special admit students for courses that were questionable. He pointed out that this Bill provides a number of conditions that are going to need to be met. This issue has been fairly well worked out with the legislature and our system. Dr. Treadway advised that there really are not any conditions that are particularly difficult for Ohlone College and its partnerships in high schools, but that there are some restrictions. He noted that the staff is not urging any effort on the part of the Board to oppose the Bill, but that it will become a reality politically. Dr. Treadway will keep the Board apprised on this issue.
Dr. Treadway noted that our Shared Governance process is being revised and that he has been meeting with leaders of the students, faculty, staff, and administration. There is also a task force committee soon to be appointed for the formation of a College Council. He stated that a Facilities Planning Task Force Committee is obtaining appointees for Shared Governance.
Dr. Treadway advised that he has been concerned about the College's smoking policy and had occasion, because of complaints from staff about second-hand smoke, to review the current policy. At the present time, smoking is prohibited except in designated areas. Staff has complained that secondary smoke is going into the labs and classrooms of the Respiratory Therapy Building.
Dr. Treadway informed the Board that he would take immediate action to remove smoking and the smoking receptacle in front of Building 1 and Building 8. Smoking will be limited to smoking in parking lots and three designated areas.
Dr. Treadway referred to a recent national study on the health hazards of smoking, which indicated that smoking in the ages 18-24 has increased.
The College's Health Center and STARSS (Students Toward a Rapid Smoke-free School) have made a recommendation that the College move toward a smoke-free campus, except in parking lots, for the spring semester to improve this aspect of our campus.
Dr. Treadway announced that an annual Planning Retreat is scheduled from 12 noon to 5:00 p.m., September 10, prior to the regular Board meeting. In keeping with other campus planning retreats, an open agenda is recommended. Goals and what the Board accomplished last year will be discussed. The Board was encouraged to bring forward any items they wish to discuss; there will be no action items. A budget workshop will follow the retreat.
On September 5, Ms. Walston and Dr. Treadway will attend the Chancellor's State Budget Advisory Workshop. Dr. Treadway noted that the information they receive will assist in preparing the District's final budget.
Dr. Treadway is anticipating, subject to the response from our Shared Governance groups, that at the September 10 Board meeting, staff will present a recommendation that the District be authorized to negotiate for the Joint Library. On September 17, 6:00 p.m., a Special Board Meeting is planned to discuss the OCNC site.
Dr. Wright stated that the semester is getting off to a very smooth start. The faculty and staff are in a vibrant learning environment. He referred to the opening remarks of Dr. Treadway's Flex Day College address. Dr. Wright reiterated that Dr. Treadway's vision, style, and plans for shared governance is reinvigorating the College.
Dr. Waits stressed that the College focus on its core mission and what we are trying to do as a college. Dr. Waits referred to the Ohlone College Convocation (Celebrating Community Connections) scheduled on
September 3, from 12 noon to 1:00 p.m., in the Smith Center Amphitheater. Dr. Waits noted that this event is to honor our heritage, and she urged everyone to attend.
Dr. Waits thanked the entire support staff for their participation at the welcome tables, welcoming students to the campus.
Items from Classified
Senate: Mr. Lane echoed Dr. Wright's comments in the great-renewed interest in shared governance. He noted that there is enthusiasm among the classified staff, and they are anxious to participate.
Items from Faculty: Mr. Smedfjeld remarked that the energy level among staff reflected at Flex Day was amazing. In spite of a difficult budget situation over the past year, it is an exciting time on campus. He advised that the first Faculty Senate meeting would be held September 3. Mr. Smedfjeld thanked Dr. Wright for honoring the tenured faculty.
Items from the Board:
Ms. Bui advised that an ice cream social would be held following the Convocation. She also thanked those who participated in Welcome Days.
Ms. Bui invited the Board and staff to attend the homemade movie, "LUMPIA," being shown in the Jackson Theatre on Friday, September 5,
7:00 p.m. The Ohlone College Filipino-American Student Alliance is sponsoring this event.
Mr. McMillin attended the morning Flex activities and enjoyed the excellent presentations.
Mr. Yee read Dr. Treadway's State of the College address on the Website. He noted that Dr. Treadway was given a standing ovation and that he has heard very positive feedback on his address.
Mr. Yee enjoyed participating in Welcome Days and noted that he would sign up to help again next year.
Mr. Nardolillo stated that he, too, has noted the energy level on campus and that registration went well.
Mr. Brunton referred to Dr. Treadway's remarks in his address with emphasis on "getting better, not bigger." Mr. Brunton addressed the issue of the increased tuition, clarifying that the College does not gain from this increase.
Mr. Weed encouraged the Board to visit the OCNC site prior to the workshop on September 10. Following a brief discussion, the Board agreed to schedule the September 17 Special Board Meeting in Newark.
Mr. Weed expressed concern about the misunderstanding of concurrent enrollment. He stated that concurrent enrollment is so much better than advanced placement courses at the high school level for students from a cost standpoint and value of education.
Mr. Archer announced that the Board would go into a closed session.
CLOSED SESSION: Time: 9:17 p.m.
RETURN TO OPEN Time: 10:29 p.m.
There were no reportable actions.
ADJOURNMENT: Time: 10:30 p.m.
John H. Weed