OHLONE COMMUNITY COLLEGE DISTRICT
43600 Mission Boulevard, Fremont, CA 94539
Minutes of Board Meeting
September 10, 2003 APPROVED
Page 1 of 8 Pages October 8, 2003
MEMBERS PRESENT: Mr. Dan Archer, President
Mrs. Ruthe Foster, Vice President
Mr. John H. Weed, Secretary
Mr. Bill McMillin
Mr. Garrett Yee
Mr. Nick Nardolillo
Ms. Katherina Bui, Student Trustee
PRESENT: Dr. Douglas Treadway, President/Superintendent
Dr. James Wright, Vice President, Instruction
Dr. Lisa Waits, Vice President, Student Services
Mr. Lyle Engeldinger, Executive Dean of Human Resources
SENATE: Mr. Patrick Lane
REPRESENTATIVE: Mr. Rob Smedfjeld
OPEN MEETING: Mr. Archer called the meeting to order at 7:20 p.m.
The roll was called and all members were present except Mr. Brunton and
Ms. Bui. Ms. Bui arrived at 7:23 p.m.
Mr. Archer announced that open session would precede closed session.
Mr. McMillin led the pledge of allegiance.
6. Personnel Items:
a. (Attachment 1) Approval of New Classified Job Description: Customer Support Coordinator
b. (Attachment 2) Approval of New Classified Job Description: Research and Planning Internship
c. (Attachment 3) Approval of New Classified Job Description: Computer Lab Technician I
d. (Attachment 4) Approval of New Classified Job Description: Computer Lab Technician II
e. (Attachment 5) Approval of Revised Classified Job Description: Research and Systems Analyst
f. (Attachment 6) Approval of Revised Classified Job Description: Systems and Applications Administration
g. (Attachment 7) Approval of Revised Classified Job Description: Information Systems Engineer
h. (Attachment 8) Approval of Revised Classified Job Description: Desktop Support Technician I
i. (Attachment 9) Approval of Revised Classified Job Description: Desktop Support Technician II
j (Attachment 10) Approval of Revised Classified Job Description: Network Support Technician I
k. (Attachment 11) Approval of Revised Classified Job Description: Network Support Technician II
l. (Attachment 12) Approval of Promotion of Classified Employee: Departmental Systems Analyst to
Research and Systems Analyst
7. (Attachment 13) Approval of Accounts Payable and Payroll Warrants for August 2003
Approval of Accounts Payable Warrants Issued: 57-028549 through 57-029085;
Payroll Warrants Issued: 47-027702 through 47-028009; Payroll Warrants Cancelled: 47-002740, 47-002741, and 47-002742.
8. (Attachment 14) Approval of Minutes, Board Meeting, August 13, 2003
9. (Attachment 15) Approval of Minutes, Board Meeting, August 27, 2003
10. (Attachment 16) Approval of Ohlone-Washington Joint Powers Authority ByLaws
11. (Attachment 17) Approval of New Curriculum Recommendations: 2003-2004
12. (Attachment 18) Approval of Revision to Clarify the Equivalency Policy
13. (Attachment 19) Approval of Associated Students of Ohlone College Budget: Fiscal Year 2003-04
14. (Attachment 20) Ratification of Contract Education Agreements: Nummi (3); Borden Chemical, Inc., and Adjustments to the Budget
15. (Attachment 21) Approval of Acceptance of Completion of Fume Hood Replacement for
Buildings 2 and 8
16. (Attachment 22) Approval of Authorization for the Surplus of Personal Property
17. (Attachment 23) Approval of Authorization for the President/Superintendent to Sign the Contract with the Alameda County Workforce Investment Board Contract
18. (Attachment 24) Approval of Resolution No. 8/03-04, Recognition and Expressing Gratitude to Washington Hospital
Mr. Nardolillo made a motion that Items 23 and 24 be added to the consent calendar. Mr. Weed seconded the motion with an amendment to Item 23 that the student trustee advisory vote be placed at the beginning of roll call rather than at the end.
Motion Approved Moved/Nardolillo/Seconded/Weed/Passed to approve adding Items 23 and 24 to the Consent Calendar with an amendment to Item 23 as follows: The student board member should be first in the roll call order instead of last since this is an advisory vote. A roll call vote was taken: Ayes: Nardolillo, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Brunton.
23. (Attachment 25) Approval of Student Board Member Privileges
Education Code Section 72023.5-7 stipulates that by May 15 of each year the Board shall consider whether to afford certain privileges to student board members. A request for the Board to consider student trustee privileges was inadvertently omitted from the May 2003 Board Agenda.
The District has recommended granting compensation to the student trustee in the same amount and subject to the same regulations as those applicable to other governing board members for the academic year 2003-04. The District further recommended that the Board grant the privilege to the student trustee of having an advisory vote on all matters, except those considered in closed session for the academic year 2003-04.
24. (Attachment 26) Approval of Annual Amendment to the Master Agreement with the Northern California Biotechnology Center
During the past year, the Ohlone Community College District, in coordination with the San Francisco Community College District, has participated in an ED>Net project for the development of a biotechnology program on the Ohlone Campus and to facilitate faculty participation in biotechnology industry workshops. The project was completed June 30, 2003, and the District is entitled to a grant payment of $5,500. Board approval is required to authorize funding to the District by the Biotechnology Center before payment will be issued.
Motion Approved Moved/Weed/Seconded/Nardolillo/Passed to approve Items 6a through 18, and Items 23 and 24. A roll call vote was taken: Ayes: Nardolillo, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Brunton.
Ceremonial Items Ms. Bui presented the “Student Member Recognition Award” to Ms. Violetta Waters for her outstanding achievements at Ohlone College and for her service to the community. Ms. Waters is serving as the 2001-2004 InterClub Council Representative for the Students Towards a Rapid Smoke-free School Club, having received the Legislative Award from Alameda County Tobacco Control Coalition for personally bringing forth the campus smoking issue to Senator Liz Figueroa. She is an active member of the Asian Pacific American Student Association, has tutored junior high and high school students in Spanish, and has volunteered at the Healthy Habits Fair.
Ms. Waters thanked Ms. Bui and the Board for recognizing her for the “Student Member Recognition Award.”
the Audience None
20. (Attachment 27) Approval of Retention of Legal Services from the Firm of Stradling, Yocca, Carlson & Rauth, for Bond-Related Ground Leases at the Newark Site
Ms. Walston recommended retaining Mr. Sean Absher, from Stradling, Yocca, Carlson & Rauth, the same firm that the District bond consultant is with, stating that it is anticipated that the District will require specialized legal services related to the preparation of ground leases for prospective partnerships in planning development of the new Ohlone site (OCNC). Mr. Absher has broad experience in working on real estate ground leases related to bond properties.
Mr. Nardolillo amended the motion “to be more generalized working in these areas for the District.”
Motion Approved Moved/Nardolillo/Seconded/Foster/Passed to approve the retention of Sean Absher, of Stradling, Yocca, Carlson & Rauth for the handling of specialized legal services as specified, at the rate currently charged by the firm for these services with an amendment as follows: To be more generalized working in these areas for the District. A roll call vote was taken: Ayes: Nardolillo, Weed, Foster, McMillin, Archer; Noes: Yee; Abstain: 0; Absent: Brunton, (Advisory Vote - Ayes: Bui).
19. (Attachment 28) Approval of the 4th Quarter Financial Report
(Attachment 29) Ms. Joanne Schultz, Executive Dean of Business Services, presented handouts and
provided an overview of the fourth quarter financial report and the status of the employment contracts report. The 4th Quarter Financial Report for 2002-03 includes actual revenue and expenditures, all year-end estimates and accruals, adjusted reserves for carryover and other obligations, and a breakdown of legal expenses. The District is required to submit these reports to the County Superintendent of Schools and the State Chancellor’s Office in accordance with Education Code Section 72413(g).
Motion Approved Moved/Nardolillo/Seconded/Foster/Passed to approve the Quarterly Financial Status Report for the quarter ended June 30, 2003, and the budget changes for all funds as attached to this report. A roll call vote was taken: Ayes: Nardolillo, Weed, Foster, McMillin, Archer; Noes: Yee; Abstain: 0; Absent: Brunton, (Advisory Vote - Ayes: Bui).
21. (Attachment 30) Approval of Award of Contract for Classroom/Lab Upgrade—Phase A Bond
Ms. Walston presented the contract award for Classroom/Lab Upgrade Phase A, Bond Project 3-8 to the Board. The College received five responses to the Request for Bids for the Audiovisual Classroom/Lab Upgrade Phase A Bond project, and Coast Business Communication was the lowest responsive bidder. Ms. Walston introduced Ms. Marian Castaneda, Director of Purchasing and Contracts, to briefly describe what is included in this bid award approval. Ms. Castaneda explained that this bond project covers the audiovisual upgrade of thirty-one classrooms and is scheduled to be completed for Spring 2004 semester. The equipment to be installed consists of a smart podium with all the controls necessary to run the AV system, a wall or ceiling mounted screen, a projector, speakers and all the wiring, connections and mounts. Ms. Castaneda stated that there are sufficient funds available in the Measure A Bond fund to include the base bid and alternates one, two, and three for a total amount of $430,742 and that the District will be spending additional bond funds, totaling approximately $100,000, for additional equipment and to cover the costs for network and telephone connections to complete this project.
Motion Approved Moved/Yee/Seconded/McMillin/Passed to authorize a contract with Coast Business Communication in the amount of $430,742. A roll call vote was taken: Ayes: Nardolillo, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Brunton.
22. (Attachment 31) Approval of the Concept of a Joint Library with the City of Newark on the Ohlone College Newark Center Site
Dr. Treadway reported that at the August 27, 2003, Board meeting the Board received the feasibility study of the proposed Joint Library to be constructed at the new campus in Newark. The Faculty Senate has reviewed the concept of a joint library, and the Associated Students and the appropriate union representatives have had an initial review of the study. There is general College consensus on the concept of a joint library with the City of Newark. Dr. Treadway stated that staff is seeking the consent of the Board that this is a worthy project and authorization for the College to enter into negotiations with Alameda County, the City of Newark, CSEA, SEIU, and UFO to endeavor to bring a proposal to the Board to construct and operate a Joint Library.
Motion Approved Moved/Foster/Seconded/McMillin/Passed to approve that the concept of a Joint Library with the City of Newark, on the Ohlone College Newark Center site, be more formally planned and appropriate negotiations begin with an amendment as follows: To includeAlameda County, the City of Newark, CSEA, SEIU, and UFO in the negotiations. A roll call vote was taken: Ayes: Nardolillo, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Brunton, (Advisory Vote - Ayes: Bui).
Administrators: Dr. Waits reported that the first College Convocation was very successful and thanked everyone involved in the event. She stated that the students served over two hundred ice cream sundaes and root beer floats.
Items from Classified
Items from Faculty: Mr. Smedfjeld related that Faculty are excited about the multimedia Bond project.
Items from the Board: Ms. Bui announced that ASOC is holding a campus Luau Thursday, September 25th, 4 p.m. to 7 p.m. Ms. Bui also informed the Board that ASOC will be attending a leadership retreat this weekend in Lake Tahoe.
Mr. McMillin also noted that the College Convocation went well and that he appreciated Dr. Treadway’s comments.
Mr. Yee referred to the Newark Days Parade being held on Saturday, September 20, and noted that enough vehicles are reserved for Dr. Treadway and the full Board to participate. Mr. Yee has filed an application for faculty, staff, and the student body to participate and he is looking forward to a good attendance at this event.
Mr. Nardolillo acknowledged that , today, the Board held a very productive workshop working on Board goals.
Mr. Weed stated that the Board had a chance to sit back and “look at the big picture” at the retreat today and that in doing so, the task becomes even more daunting as to looking at spending $150 million on new facilities and equipment in the next six years. Mr. Weed suggested that the College take a strong look at its programs and priorities because “form follows function.” He further stated that the College has incredible opportunities to work out joint issues with other agencies, particularly now that the College has adequate space to meet our current needs, and possibly will have the space to be able to bring on board shared facilities with other entities.
Mr. Weed left the Board Room at 8:12 p.m., returning to the Board table at 8:20 p.m.
CLOSED SESSION: Time: 8:15 p.m.
OPEN MEETING: Time: 9:30 p.m.
Report of Closed
1. Public Employee Appointments/Employments: Government Code Section 54957
a. (Attachment 32) Approval of Employment: Other Hourly Employees
b. (Attachment 33) Approval of Employment: Adjunct Instructors for Fall Semester 2003
c. (Attachment 34) Approval of Employment: Instructional Assistant Keyboard Lab
d. (Attachment 35) Approval of Employment: Director of Enrollment Management/Financial Aid
e. (Attachment 36) Approval of Employment: Assistant Director of Facilities
Motion Approved Moved/Foster/Seconded/Nardolillo/Passed to approve Item 1a through 1e. A roll call vote was taken: Ayes: Nardolillo, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Brunton, Weed.
2. Conference with Labor Negotiator: Government Code Section 54957.6
Meeting with District Staff (Treadway and Engeldinger) and/or Negotiator (Zampi) RE: CSEA /UFO/SEIU/Negotiations/Settlement
a. The Board took no reportable action.
3. Public Employee Discipline/Dismissal/Release: Government Code Section 54957
a. The Board took no reportable action.
4. Conference with Real Property Negotiator: Government Code Section 54956.8
a. Location: Behind the Campus (Ohlone College)
Negotiators: Ohlone Community College District and the East Bay Regional Park District
Items to be Negotiated: Price and Terms of Payment
The Board took no reportable action.
5. Public Employee Retirements/Resignations: Government Code Section 54957
a. (Attachment 37) Approval of Resignation: Student Services Assistant
Motion Approved Moved/Foster/Seconded/Yee/Passedto approve Item 5a. A roll call vote was taken: Ayes: Nardolillo, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Brunton.
ADJOURNMENT: Time: 9:34 p.m.
John H. Weed