OHLONE COMMUNITY COLLEGE DISTRICT
43600 Mission Boulevard, Fremont, CA 94539
Minutes of Board Meeting
September 24, 2003 APPROVED
Page 1 of 9 Pages October 8, 2003
MEMBERS PRESENT: Mr. Dan Archer, President
Mrs. Ruthe Foster, Vice President
Mr. John H. Weed, Secretary
Mr. Bob Brunton
Mr. Bill McMillin
Mr. Garrett Yee
Mr. Nick Nardolillo
Ms. Katherina Bui, Student Trustee
PRESENT: Dr. Douglas Treadway, President/Superintendent
Ms. Deanna Walston, Vice President, Business Services/Deputy Superintendent
Dr. James Wright, Vice President, Instruction
Dr. Lisa Waits, Vice President, Student Services
Mr. Lyle Engeldinger, Executive Dean of Human Resources
SENATE: Mr. Patrick Lane
REPRESENTATIVE: Mr. Rob Smedfjeld
OPEN MEETING: Mr. Archer called the meeting to order at 6:00 p.m.
The roll was called and all members were present except Mr. Nardolillo,
Mr. Brunton, and Mr. McMillin who arrived at 6:05 p.m. and Ms. Bui who arrived at 6:50 p.m.
Dr. Treadway announced that Items 1, 2, 3, 4, 5, and 6 would be discussed during Closed Session.
CLOSED SESSION: Time: 6:03 p.m.
Mr. Weed left the Board Meeting at 6:50 p.m. for business purposes.
OPEN MEETING: Time: 7:00 p.m.
Mr. Aayush Jain, student, led the pledge of allegiance.
Report of Closed
1. Public Employee Appointments/Employments: Government Code
No action items were submitted.
2. Conference with Labor Negotiator: Government Code Section 54957.6
Meeting with District Staff (Treadway and Engeldinger) and/or Negotiator (Zampi and Stern) RE: CSEA /UFO/SEIU/Negotiations/Settlement
The Board took no reportable action.
3. Public Employee Discipline/Dismissal/Release: Government Code
The Board took no reportable action.
4. Significant Exposure to Litigation: Government Code Section 54956.9(b)
The Board took no reportable action.
5. Conference with Real Property Negotiator: Government Code Section 54956.8
a. Location: Behind the Campus (Ohlone College)
Negotiators: Ohlone Community College District and the East Bay Regional
Items to be Negotiated: Price and Terms of Payment
The Board took no reportable action.
6. Public Employee Retirements/Resignations: Government Code Section 54957
The Board took no reportable action.
Communications from None
Ceremonial Items: Ms. Bui presented the “Student Member Recognition Award” to Mr. Jain for his outstanding achievements at Ohlone College. Mr. Jain’s contributions to the College include serving as the 2003-2004 President of the Indian Club, being a member of Alpha Gamma Sigma, and a Senator for the Associated Students of Ohlone. He has received numerous awards and honors, such as the Leadership Excellence Award from ASOC and Interactor of the Year Award. Mr. Jain has served the community by volunteering at Washington Hospital, is a member of the Community Emergency Response Team for the Fremont Fire Department, and has volunteered with the Habitat for Humanity Organization.
Mr. Jain thanked Ms. Bui and the Board for recognizing him for the “Student Member Recognition Award.”
7. (Attachment 1) Approval for Staff to Utilize Funds from Bond Project 3-4 Science Labs Upgrades in Order to Construct a Biotechnology Lab on the Fremont Campus
Dr. Wright advised that our Biotechnology Program is growing and provides an important workforce development function for the emerging biotechnology industry in the Fremont-Newark region, but that current offerings and future growth and development are being hindered by inadequate facilities.
Dr. Wright introduced Dr. Ron Quinta, Dean of Math, Science and Technology, who presented an overhead presentation regarding the Ohlone College Biotechnology Program. Dr. Quinta stated that Ohlone’s Biotech Program began with one course and twelve students in 1998 and today has eight courses and one hundred students. The Program draws students from a wide geographic region with eighty percent having baccalaureate degrees or higher, and twenty-five receiving biotech certificates each year. Fifteen students are currently enrolled in biotech internships with local companies in Fremont and Hayward.
Dr. Quinta referred to the Ohlone Biotech Education & Training Alliance (BETA), a very important part of the program formed in the last year whose goals are to support Ohlone’s Biotech Program, to promote biotechnology in the community, and to foster an environment supportive of the biotechnology industry in Fremont and Newark. The Alliance members include eight biotech companies as well as economic development officials from Alameda County and the City of Fremont.
Dr. Quinta addressed several issues of concern regarding the present facilities being used to teach the Biotech courses including overcrowding, lack of “clean room” environment for training biotech students in cell culture techniques, no available times for new biotech classes and special short-term classes requested by the industry, and adversely affecting Ohlone’s
A.S. Biology Transfer Program.
Dr. Quinta emphasized the benefits of converting classrooms 8201 and 8202 into a dedicated Biotech Laboratory/Training Center; noting that the new lab will be fully scheduled with biotech classes and special workshops that meet industry needs. Space will be provided for all biotech equipment purchased or received through donations, training of students in “clean room” protocols, a portable greenhouse to train students in agricultural biotechnology techniques, and mini courses on specific topics and/or techniques will be offered to train Ohlone’s biotech students, as well as incumbent employees from local biotech companies.
Dr. Quinta advised that Ohlone’s bond supports the renovation of the present science laboratories on the Fremont Campus. Staff is proposing to move the timeline up for a portion of the science labs project funds, a maximum of $180,000, to convert two existing lecture classrooms to a state-of-the-art Biotechnology Lab by February 2004. The upgrade of this lab will be integrated into the overall plan for upgrade of all science laboratories on the Fremont Campus.
Following his presentation, Dr. Quinta, Dr. Jim Baxter, Instructor - Biology/Biotechnology, and Mr. Ravi Mistry, DiscoveRx Corporation, addressed questions and concerns from Board members. The consensus of the Board was to move forward with the construction of the Biotechnology Lab.
Motion Approved Moved/Brunton/Seconded/Foster/Passed the approval for staff to utilize a maximum of $180,000 from Bond Project 3-4 Science Labs Upgrades in order to construct a Biotechnology Lab on the Fremont Campus. A roll call vote was taken: Ayes: Nardolillo, Brunton, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Weed, (Advisory Vote - Ayes: Bui).
8. (Attachment 2) Authorization to Amend the Ohlone College Newark Center Master Plan
As a follow-up to the Board workshop held on September 17, 2003,
Dr. Treadway recommended that staff work with the architects and the planning team to amend the Ohlone College Newark Center Master Plan based on four compelling reasons. First, general economic conditions and assumptions upon which the plan was based that were developed in the 2000-2001 period and the economic downturn experienced since which has affected not only the industry and general economy but the College’s enrollment and financial projections. Second, the partnerships with the City of Newark and Washington Hospital are now defined and definite and they need to be more clearly stated in the Master Plan. Third, the College desires, because of biotech and environmental and health programs, that the new facilities be LEED certified and environmentally sustainable. The College is also interested in on-site energy generation, which while there was reference in the initial Master Plan, needs to be more specified and detailed and tied into our program. And, fourth, to some extent there was a separate planning process for the different facilities, and the District needs to have a more careful integration between the Fremont and Newark Campuses.
Mr. Brunton clarified the need to update the Educational Master Plan before the building plans in order to determine the needs. Dr. Treadway stated that the idea is to upgrade the Educational Master Plan and revise the Master Plan simultaneously. Dr. Treadway recommends that the College should not be designing specific labs just for certain disciplines, but designing general labs to accommodate changes in science and technology.
Dr. Treadway expects to report back to the Board with a District integrated facilities management plan in approximately ninety days which will update the bond list prepared in 2001 with more current figures and projections and be supported with enrollment and business analysis. There will also be specific recommendation for the Fremont and Newark Campuses regarding projects.
The process to amend the Master Plan will necessitate additional architectural services from MBT Architecture, the firm that prepared the original Master Plan.
Motion Approved Moved/Nardolillo/Seconded/Foster/Passed to authorize a process to amend the Ohlone College Newark Center Master Plan that was previously adopted. A roll call vote was taken: Ayes: Nardolillo, Brunton, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Weed, (Advisory Vote - Ayes: Bui).
9. (Attachment 3) Authorization to Amend the Ohlone College Fremont Master Plan and Solicit Planning Services
Dr. Treadway assured the Board that during the actions which staff is requesting tonight for review of planning and integrated planning, the Facilities Task Force, a newly-formed Shared Governance Committee at Ohlone, the Bond Oversight Committee, and the technical team preparing the plans and alternatives will all be very integral to this process.
It has been more than ten years since the original Master Plan was adopted for the Fremont Campus, which did not envision plans for a permanent Newark Center or consider the option of developing frontage property or other areas of the campus to generate alternate revenue sources.
The process of amending the original Master Plan will take several months and will necessitate the services of experienced planning professionals. Staff is requesting authorization to amend the Fremont Campus Master Plan and to solicit a proposal from the firm of Stegeman and Kastner, which has expertise in campus master planning, to assist the College in the process.
Motion Approved Moved/Foster/Seconded/Yee/Passed to authorize a process to amend the Ohlone College Fremont Campus Master Plan and authorize staff to solicit a proposal for required planning services. A roll call vote was taken: Ayes: Nardolillo, Brunton, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Weed, (Advisory Vote - Ayes: Bui).
10. (Attachment 4) Authorization to Amend the Ohlone College Newark Center Master Plan Contract with MBT Architecture
(Attachment 5) Ms. Walston distributed a handout to the Board regarding details relating to the individuals that are part of the MBT proposal and the responsibilities they would each have in the process of amending the Master Plan.
Ms. Walston reported that the only change in the proposal for additional architectural services was specified in the contract under Scope of Services, B3, stating that MBT will also attend at least one meeting with the Citizens’ Bond Oversight Committee to present the College’s progress on amending the Master Plan.
Ms. Walston introduced Ms. Karen Cribbins-Kuklin and Mr. Joel Karr, both from MBT Architects, Mr. Don Eichelberger, Stegeman and Kastner, Inc., and Mr. Simon Barros to answer questions regarding the process to amend the Ohlone College Newark Center Master Plan which will take approximately five to six weeks. This contract amendment is proposed for an amount not to exceed $184,590, which will increase the total Master Plan contract to $644,845.
Motion Approved Moved/McMillin/Seconded/Yee/Passed to authorize a contract amendment to the Ohlone College Newark Center Master Plan contract with MBT Architecture in an amount not to exceed $184,590. A roll call vote was taken: Ayes: Nardolillo, Brunton, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Weed, (Advisory Vote - Ayes: Bui).
11. (Attachment 6) Update on Asset Management Plan
Dr. Treadway stated that in June 2003 the Board received a proposal from Mr. Jim Goodell of Public Private Ventures (PPV), for moving from a feasibility study to an actual development project for the College’s frontage property, which was tabled for further consideration. Dr. Treadway reported that he has had two meetings with the firm and also had discussions with staff and the architects. Dr. Treadway believes it is very important that opportunities the College might have to utilize assets for revenue generation has merit, given the State’s continued difficulties in adequately funding community colleges. Not only physical assets, but also, endowments and general funding resources that can supplement our academic programs are very essential.
Dr. Treadway recommends bringing a proposal to the October 8th Board meeting for the extension of Mr. Goodell’s contract, including him as a team member advising on the real estate side, and that the District not move forward with the specific plan that was initially proposed but prepare a revised plan.
(Attachment 7) Dr. Treadway distributed a handout to the Board regarding research, provided
by Ms. Patrice Birkedahl, Public Information Officer, on other District’s administrative regulations concerning internal and external communications in College Relations. After reviewing other models, Ms. Birkedahl prepared this draft, and the District will take it to the newly formed Shared Governance Council in October. Dr. Treadway informed the Board that the intent is to establish the protocols and regulations for communications with the media, the campus, and public relations.
Dr. Wright thanked the Board for supporting the biotech program, noting that the deans and faculty, as well as the students are appreciative.
Dr. Waits advised that on Friday, September 26th, there will be an opportunity to interact with Dr. Donald Gehring, national leader of student affairs, regarding students’ rights and responsibilities and the District’s institutional requirements pertaining to those rights and responsibilities. As well as working with the Student Services deans, directors, and staff, there will be a brown bag lunch with the faculty on the issue of academic dishonesty.
Items from Classified
Senate: Mr. Lane referred to the Community College League of California (CCLC) annual convention being held at the Oakland Marriott Hotel in November, noting that he hopes to attend the all-day Classified Senate session to study the trends across the State
Items from the Board: Ms. Bui announced that the Department of Theater and Dance and the Ohlone Health Center will sponsor a blood drive on campus October 16th. Ms. Bui informed the Board that ASOC will host a Leadership Conference at Ohlone, October 11, 2003, from 9 a.m. to 5 p.m. She also invited the Board members to attend a campus Luau supported by ASOC, September 25th, from
4 p.m. to 7 p.m.
Mr. McMillin attended the Alameda County School Boards Association meeting last week. He stated that one of the issues discussed was the “No Child Left Behind” legislation and a new requirement for all paraprofessionals in grades K-12 to have A.A. degrees
Mr. McMillin thanked Mr. Yee for his involvement in the Newark Days Parade.
Mr. Yee acknowledged the members of the Citizens’ Bond Oversight Committee present at the meeting and the importance of their attendance when issues involving the bond are being discussed.
Mr. Yee announced two upcoming events sponsored by the Ohlone College Foundation: the 19th Annual Golf Tournament on September 29th at Spring Valley Golf Course in Milpitas, and the Citizen of the Year Benefit Luncheon on October 17, 2003.
Mr. Nardolillo expressed that this is an exciting time to be at Ohlone with all the opportunities to build something special for the community.
Mr. Brunton requested clarification on conference travel with budget cuts that have taken place. Dr. Treadway stated that there have been major reductions to the budget in this area, and he encouraged people to take advantage of local opportunities.
Mrs. Foster expressed her appreciation for the efforts of everyone who volunteered at Newark Days.
Mr. Archer referred to the successful Newark Days Parade and he also stated that he was looking forward to the reception to welcome Dr. and Mrs. Treadway on September 25th.
CLOSED SESSION: None
ADJOURNMENT: Time: 9:09 p.m.
John H. Weed