OHLONE COMMUNITY COLLEGE DISTRICT

Ohlone College

Room 1216

43600 Mission Boulevard, Fremont, CA 94539

 

Minutes of Board Meeting

December 10, 2003 APPROVED

Page 1 of 7 Pages January 14, 2004

 

MEMBERS PRESENT: Mr. Dan Archer, President

Mrs. Ruthe Foster, Vice President

Mr. John H. Weed, Secretary

Mr. Bob Brunton

Mr. Bill McMillin

Mr. Nick Nardolillo

Ms. Katherina Bui, Student Trustee

 

MANAGEMENT

PRESENT: Dr. Douglas Treadway, President/Superintendent

Ms. Deanna Walston, Vice President, Business Services/Deputy Superintendent

Dr. James Wright, Vice President, Instruction

Dr. Lisa Waits, Vice President, Student Services

Mr. Lyle Engeldinger, Executive Dean of Human Resources

 

CLASSIFIED

SENATE: Mr. Patrick Lane

 

FACULTY SENATE

REPRESENTATIVE: Mr. Rob Smedfjeld

 

OPEN MEETING: Mr. Archer called the meeting to order at 6:43 p.m.

The roll was called and all members were present except Mr. Yee and

Ms. Bui. Ms. Bui arrived at 6:44 p.m.

CLOSED SESSION: Time: 6:45 p.m.

RETURN TO OPEN

MEETING: Time: 7:05 p.m.

 

Mr. Engeldinger led the pledge of allegiance.

 

 

 

 

 

Report of Closed

Session Items:

 

1. Conference with Labor Negotiator: Government Code Section 54957.6

 

The Board took no reportable action.

 

Ceremonial Items: None

 

Communications from None

the Audience:

 

CONSENT CALENDAR:

 

2. Personnel Items

 

a. (Attachment 1) Approval of Salary Increase: Educational Services Support II/Civic Center

 

b. (Attachment 2) Approval of Contract Agreement Between the Ohlone Community College District and the Service Employees International Union (SEIU), Local 790

 

c. (Attachment 3) Approval of the Proposed List of Classified Confidential Position Titles and the Reclassification of the Executive Assistant to the Executive Dean

 

d. (Attachment 4) Approval of a Half-Time Employment Contract with Community Events Coordinator

 

3. (Attachment 5) Ratification of Community Education Agreement: Education to Go

 

4. (Attachment 6) Ratification of Contract Education Agreement: ELO TouchSystems, Inc., and Adjustments to the Budget

 

5. (Attachment 7) Approval of New Curriculum Recommendations – 2004-2005

 

6. (Attachment 8) Approval of Accounts Payable and Payroll Warrants

 

Approval of Accounts Payable Warrants Issued: 57-030057 through 57-030254 and 57-030255 through 57-030576; Payroll Warrants Issued: 47-028740 through 47-029076, Manual Payroll Warrants Issued: 47-029078, and Payroll Warrants Voided: 47-029077

 

7. (Attachment 9) Approval of Minutes, November 12, 2003

 

Motion Approved Moved/Nardolillo /Seconded/Foster /Passed to approve Items 2a through 7. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Yee, (Advisory Vote - Ayes: Bui).

OTHER SCHEDULED

ITEMS:

 

8. (Attachment 10) Approval of Award of Bid: Biotech Lab Remodel Bond Project 3-4

 

Ms. Walston reported that this is the second phase of the Biotech Lab Remodel, and that funding for this project is available through the Measure A bond funds. Staff is recommending authorization of a contract with Eternal Construction, Inc. in the amount of $39,600. This lab is scheduled to be completed by January 26, 2004.

 

Motion Approved Moved/Brunton/Seconded/Nardolillo/Passed to authorize a contract with Eternal Construction, Inc. in the amount of $39,600. A roll call vote was taken:

Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Yee, (Advisory Vote - Ayes: Bui).

 

9. (Attachment 11) Approval of the First Quarter Financial Report

 

The District is required to submit a quarterly financial report and the status of the employment contracts report to the County Superintendent of Schools and the State Chancellor’s Office in accordance with Education Code Section 72413(g).

 

(Attachment 12) Ms. Walston introduced Ms. Joanne Schultz, Executive Dean of Business Services, to provide a brief overview of the First Quarter Financial Report for 2003-04, which included a review of revenue, recognition of carryover, recognition of bargaining settlements, review of fixed costs, and recognition of Board approved actions.

 

Motion Approved Moved/Nardolillo/Seconded/McMillin/Passed to approve the Quarterly Financial Status Report for the quarter ended September 30, 2003, and the budget changes for all funds which are attached to this report. A roll call vote was taken:

Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Yee, (Advisory Vote - Ayes: Bui).

 

Mr. Archer announced that Item 11 would be considered before Item 10.

 

11. (Attachment 13) Approval of the Educational Master Plan for the Ohlone College Center for Technology and Health Sciences

 

Dr. Wright noted that over the past couple of weeks considerable positive discussion has taken place on campus regarding the Educational Master Plan.

Dr. Wright stated that there have been no major changes in the Educational Master Plan since the original presentation on December 2, 2003.

 

After a lengthy discussion, Mr. Dennis Keller, co-chair of College Council, thanked the Board for accepting and encouraging the formation and participation of the College Council as part of the shared governance model. He commended the Board for their open-mindedness with regard to the reexamination of the data and

proposals for the expansion of Ohlone College’s presence in the Newark area, as well as the additions and renovations to the Fremont Campus. Mr. Keller read a statement expressing the Council’s unanimous support of the Educational Master Plan and the hope that the Board will look favorably at the Facility Master Plan. He stated that it is essential that the College continue to support an integrated approach to these projects, which represent the most logical and fiscally prudent way for the District to envision the growth and guarantee the prosperity of the College.

 

Mr. McMillin noted that in the Educational Master Plan, the Newark Site was referred to as the Ohlone College Center for Technology and Health Sciences, while in the Facility Master Plan the site was referred to as the Ohlone College Newark Center for Technology and Health Science. He believes this to be a major difference, and that Newark should be part of the title for the new Center.

 

Mr. Brunton made a motion to approve the Educational Master Plan for the Ohlone College Center for Technology and Health Sciences. Mrs. Foster seconded the motion and then later rescinded her second after clarification that this motion would approve the Educational Master Plan and change the title of the Newark Center.

 

Dr. Treadway suggested separating the motion to approve the Educational Master Plan and have another discussion regarding the title of the Center.

 

Motion Approved Moved/McMillin/Seconded/Weed/Passed to approve the Educational Master Plan with the site name to be determined at a later time. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Yee, (Advisory Vote - Ayes: Bui).

 

10. (Attachment 14) Approval of 2004-2005 Scheduled Maintenance Program

 

Ms. Walston indicated that this is the time of year that the College is required to submit a five-year scheduled maintenance plan. The District’s 2004-05 proposals for Scheduled Maintenance Project Funding are due in the office of the State Chancellor’s Office by December 19, 2003. Mr. Barros briefly reviewed the District’s priorities and how they relate to the state’s priorities.

 

Motion Approved Moved/Brunton/Seconded/Nardolillo/Passed to approve the District’s 2004-2005 Scheduled Maintenance Program. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, McMillin, Archer; Noes: 0; Abstain: 0; Absent: 0, (Advisory Vote - Ayes: Bui).

 

12. (Attachment 15) Review the Facilities Master Plan for the Ohlone College Center for Technology and Health Sciences

 

Ms. Walston explained that this item was placed on the agenda in case there were any additional questions regarding the Facilities Master Plan Workshop held prior

to tonight’s Board meeting. There was a brief discussion relating to several topics including traffic capacity and flow, location of the buildings, flexibility for expansion, visibility and accessibility, and asset management.

 

Dr. Treadway discussed three title report agreements between the College and the city of Newark. First, the signal station at Cherry Street, which will be the responsibility of the College. Second, the cooperative traffic management plan, pertaining to public transit, and third, an agreement that sunsets on December 31, 2003, regarding roadway access from Mowry Avenue, at the lower part of the site.

 

Items from

Administrators: Regarding the State budget situation and capital funding, Dr. Treadway reported that there are 107 California Community Colleges, 60 approved centers and 12 new campuses to be added to the system in the next five years. Dr. Treadway stressed that it is important that the College provide deferred maintenance under its own auspices since the prospects for state funding to support this are diminishing.

 

Dr. Treadway referred to the College operating budget for this year stating that although mid-year cuts have not been presented as yet in the Governor’s budget, staff believes that they are imminent. Dr. Treadway has pledged to all groups that he will work within an assumption that the District is not going to lay off any full-time personnel. In lieu of layoffs, restructuring will need to be researched, and staff will need to look at a freeze on hiring and a freeze on non-instructional conference travel supported by Fund 10 for the next five months. Dr. Treadway will send written communication to staff regarding this issue and will hold a state of the college address on the first day of the new semester. A broadly represented task force of faculty, staff, and students will be formed to ensure consideration of all District potential savings.

 

Dr. Treadway advised that staff will recommend the hiring of a Foundation Director at the next Board meeting, and he expressed the need for the College to commit to this position in order to develop resources.

 

Dr. Waits reported that Student Services and Instructional Deans and Directors heard an outstanding presentation from a Speech class in reference to a charge to look at how the students define student equity, student diversity, and student unity, and she hopes the Board will hear this presentation in the future.

 

Items from Classified

Senate: None

 

Items from Faculty Mr. Smedfjeld announced that finals will begin this Friday.

 

Mr. Smedfjeld stated that it was exciting to see the Educational Master Plan work through the whole process of shared governance and be approved by the Board, and that he is looking forward to future endeavors.

 

Items from the Board: Ms. Bui mentioned that the last ICC and ASOC meetings for the semester were held this week and thanked Dr. Waits for attending. She announced that advertising for senators for next semester has started.

 

Ms. Bui requested donations for the San Diego Fire Relief Fund.

 

Mr. McMillin attended an ASOC meeting in the last week and enjoyed a presentation by Ms. Elizabeth Silva, Librarian, regarding an update on the joint library process.

 

As a follow-up to a comment at the last Board meeting regarding the possibility of trying to locate other funds or more funding for specific courses, Mr. Nardolillo contacted Senator Figueroa’s office to set up a meeting regarding legislation to find other sources.

 

Mr. Brunton commended Mr. Archer on his accomplishments this year as Board chair.

 

Mr. Weed encouraged soliciting input from specific sources relating to classroom design, and he stated that this is a critical element for the future of the campus because if done correctly the District will not limit potential for opportunities in the future.

 

Mrs. Foster acknowledged Mrs. Pat Deggelman, Executive Assistant to the President, and she extended her best wishes for her retirement.

 

CLOSED SESSION: Time: 8:55 p.m.

 

RETURN TO

OPEN MEETING: Time: 9:00 p.m.

 

Report of Closed

Session Items:

 

13. Public Employee Retirements/Resignations: Government Code Section 54957

 

a. (Attachment 16) Approval of Retirement: Chief of Safety and Security

 

b. (Attachment 17) Approval of Resignation: Assistant Professor/Coordinator Clinical Education Physical Therapist Assistant Program

 

c. (Attachment 18) Approval of Resignation: Gardener/Groundskeeper III

d. (Attachment 19) Approval of Resignation: Library Technician

 

Motion Approved Moved/Nardolillo/Seconded/Foster/Passedto approve Items 13a through 13d. A roll call vote was taken: Ayes: Nardolillo. Brunton, Weed, Foster, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Yee.

 

14. (Attachment 20) Public Employee Discipline/Dismissal/Release: Government Code Section 54957

 

Motion Approved Moved/Nardolillo/Seconded/Weed/Passed to approve Resolution 10/03-04: Compulsory Leave of Absence. A roll call vote was taken: Ayes: Nardolillo. Brunton, Weed, Foster, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Yee.

 

15. Public Employee Appointments/Employments: Government Code Section 54957

 

a. (Attachment 21) Approval of Adjunct Instructors for Spring Semester, 2004

b. (Attachment 22) Approval of Employment: Student Services Assistant

 

c. (Attachment 23) Approval of Employment: Chief of Safety and Security

 

d. (Attachment 24) Approval of Other Hourly Employees

 

e. (Attachment 25) Approval of Employment: Job Developer

 

f. (Attachment 26) Approval of Employment: Instructional Assistant, Learning Resources Center

 

g. (Attachment 27) Approval of Employment: Foundation Coordinator

 

h. (Attachment 28) Approval of Employment: Counselor

 

i. (Attachment 29) Approval of Employment: Counselor

 

Motion Approved Moved/Nardolillo/Seconded/Foster/Passedto approve Items 15a through 15i. A roll call vote was taken: Ayes: Nardolillo. Brunton, Weed, Foster, McMillin, Archer; Noes: 0; Abstain: 0; Absent: Yee.

 

ADJOURNMENT: Time: 9:05 p.m.

 

 

 

 

John H. Weed

Secretary