OHLONE COMMUNITY COLLEGE DISTRICT
Minutes of Board Meeting
Page 1 of 9 Pages Board Approved
MEMBERS PRESENT: Mr. Dan Archer, President
Mrs. Ruthe Foster, Vice President
Mr. John H. Weed, Secretary
Mr. Bob Brunton
Mr. Bill McMillin
Mr. Nick Nardolillo
Mr. Garrett Yee
Ms. Katherina Bui, Student Trustee
PRESENT: Dr. Douglas Treadway, President/Superintendent
Dr. James Wright, Vice President, Instruction
Dr. Lisa Waits, Vice President, Student Services
Mr. Lyle Engeldinger, Executive Dean of Human Resources
REPRESENTATIVE: Mr. Rob Smedfjeld
OPEN MEETING: Mr. Archer called the meeting to order at
The roll was called and all members were present except Ms. Bui who arrived at , Mr. Nardolillo who arrived at , and Mr. Brunton who arrived at
Dr. Treadway announced that items 1, 2, 3, 4, and 5 would be discussed during Closed Session.
CLOSED SESSION: Time:
A workshop on Asset Management was held from to
The Board recessed at and reconvened at
RETURN TO OPEN
Ms. Patrice Birkedahl led the pledge of allegiance.
Report of Closed
Dr. Treadway announced that the Board took no reportable action during closed session, and that the Board would reconvene to a Closed Session following the regular meeting.
6. ORGANIZATIONAL MEETING
a. Election of Board President
Mr. Brunton nominated Mrs. Foster as Board President, and Mr. Weed nominated Mr. Yee as Board President. A roll call vote was taken: Mrs. Foster as
Board President: Nardolillo, Brunton, Foster, McMillin, Archer; Mr. Yee as
Board President: Weed, Yee; (Advisory Vote - Abstain: Bui).
b. Election of Board Vice President
Mr. Nardolillo nominated Mr. Weed as Board Vice President. A roll call vote was taken and the vote was unanimous to elect Mr. Weed as Board Vice President.
c. Election of Board Secretary
Mr. Weed nominated Mr. Brunton as Board Secretary. A roll call vote was taken and the vote was unanimous to elect Mr. Brunton as Board Secretary.
7. Personnel Items
a. (Attachment 1) Approval of Promotion of Classified Employee from Administrative Secretary II to Executive Assistant to the Executive Dean
b. (Attachment 2) Approval of Promotion of Classified Employee from Administrative Secretary II to Executive Assistant to the Executive Dean
c. (Attachment 3) Approval of the Reclassification: Executive Assistant of Student Services and to the Dean of Counseling from Classified Confidential to the CSEA Bargaining Unit
d. (Attachment 4) Approval of Workload Reduction: Director of Campus Activities and Recruitment
e. (Attachment 5) Approval of Salary Increase: Director of Gallaudet Regional Center
f. (Attachment 6) Approval of Salary Increase: Regional Specialist
8. (Attachment 7) Approval of Accounts Payable and Payroll Warrants
Approval of Accounts Payable Warrants Issued: 57-030577 through 57-031013; Payroll Warrants Issued: 47-029079 through 47-029802, and Payroll Warrants Voided: 47-029077
Mr. Brunton requested that Item 8 be removed from the consent calendar for clarification regarding accounts payable warrants concerning the bond and payments to Stegeman and Kastner. Following discussion he placed this item back on the consent calendar.
9. (Attachment 8) Approval of Minutes, Board Meeting, December 2, 2003
10. (Attachment 9) Approval
of Minutes, Board Meeting,
11. (Attachment 10) Approval
of Minutes, Board Meeting,
Mr. McMillin requested that Item 11 be removed from the consent calendar for discussion. Mr. McMillin noted that on page 4 of the minutes, the second motion for Item 5 did not identify the amount of funding to be transferred, and he clarified that the recommended amount is $4.5 million. This item was placed back on the consent calendar.
12. (Attachment 11) Ratification of Contract Education Agreement: NUMMI (2); Tyco Electronics; and Adjustments to the Budget
13. (Attachment 12) Authorization for Surplus of Personal Property
14. Approval of Contract Amendment with Fugro West Inc. for Geotechnical Services
Mr. Yee requested that Item 14 be removed from the consent calendar for discussion, noting that Dr Treadway provided an excellent presentation regarding this issue to the Mission San Jose Chamber.
15. Approval of New Curriculum Recommendations--2004-2005
Mr. Brunton requested that Item 15 be removed from the consent calendar for discussion.
16. (Attachment 13) Authorization
for the President/Superintendent to Sign the Amended Contract with the
Motion Approved Moved/Nardolillo/Seconded/Weed/Passed to approve Items 7a through 13 and Item16. Items 14 and 15 were removed from the consent calendar for discussion. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: 0, (Advisory Vote - Ayes: Bui).
14. (Attachment 14) Approval of Contract Amendment with Fugro West Inc. for Geotechnical Services
Dr. Treadway reviewed the purpose of amending this contract and the change in scope of work for Fugro West, Inc.
Motion Approved Moved/Nardolillo/Seconded/Weed/Passed
to approve authorization of an amendment to the contract with Fugro West, Inc.
for Geotechnical Services for the
15. (Attachment 15) Approval of New Curriculum Recommendations--2004-2005
Mr. Brunton requested clarification regarding the type of monitoring provided on enrollment figures for new courses and the process for adding courses.
Motion Approved Moved/Brunton/Seconded/Yee/Passed to approve the attached curriculum items. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: 0, (Advisory Vote - Ayes: Bui).
Ceremonial Items None
Communications from None
17. Academic Employee’s Payroll Issues
18. (Attachment 16) Ratification of Bargaining Unit Contract Between the United Faculty of Ohlone and the Ohlone Community College District
The United Faculty of
Ohlone (UFO) ratified the proposed agreement with the Ohlone Community College
District, extending the current contract through
Mr. Engeldinger and Mr. Bradshaw, UFO representative, were available for questions and concerns.
Motion Approved Moved/Archer/Seconded/Nardolillo/Passed
to approve the
19. (Attachment 17) CCCT Board of Directors Election 2004
Motion Approved Moved/Yee/Seconded/Brunton/Passed to nominate Mr. McMillin for CCCT Board of Directors Election 2004. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: 0
(Advisory Vote - Ayes: Bui).
20. Appointment of Representative to American Association of Community Colleges (AACC)
Mrs. Foster appointed Mr. Weed as the representative to American Association of Community Colleges (AACC).
21. Appointment of Representative to Association of Community College Trustees (ACCT)
Mrs. Foster appointed Mr. Yee as the representative to Association of Community College Trustees (ACCT).
22. Appointment of
Mrs. Foster appointed Mr. Brunton as the representative to California Community College Trustees (CCCT).
23. Appointment of
Mrs. Foster appointed Mr. McMillin as the representative to Alameda County School Boards Association (ACSBA), and she appointed Mr. Nardolillo as the alternate representative.
24. Appointment of
Dr. Treadway advisedthe Board that the constitution of the Foundation, as an auxiliary organization of the District, specifies the Board President as an automatic member of the Foundation Board. Mrs. Foster will be the representative to the Ohlone College Foundation, as Board President, and she appointed Mr. Archer as the at-large representative to the Ohlone College Foundation.
25. (Attachment 18) Approval of Meetings for the District Board of Trustees: January—December, 2004
Dr. Treadway amended the
2004 calendar of meetings for the District Board of Trustees to include a joint
meeting with the City of
Motion Approved Moved/Brunton/Seconded/Yee/Passed
to approve the Calendar for the Meetings of the District Board of Trustees with
an amendment to add
26. (Attachment 19) Approval of New General Education Requirement Recommendations—2004-2005
Ms. Parziale, Chair of the Curriculum Committee/Course and Program Approval Committee (CAPAC), reviewed the recommended revisions to the General Education requirements for the 2004-2005 Ohlone College Plan A Associate Degree, and she explained the process for adding requirements to a specific General Education area.
Motion Approved Moved/Yee/Seconded/McMillin/Passed to approve the attached curriculum items. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: 0 (Advisory Vote - Ayes: Bui).
Administrators: Dr. Treadway reviewed a few features of the Governor’s proposed budget and announced that the State Budget will be presented in more depth at the
January 28, 2004, Board meeting. He mentioned that the proposal greatly reduces the categorical programs and gives local Boards more discretion over corporation spending. Another feature establishes a statewide telecom fund, rather than local funding for telecommunication. The proposal also reduces the General Fund apportionment and uses property taxes and student fees to fund the difference.
Dr. Treadway expressed concern regarding the proposed increase in student fees for those students with a Bachelor’s Degree.
Although the budget did not provide any COLA for Community Colleges, the District will absorb 1.5 million in COLA, whether funded or not.
Dr. Treadway stated that the College will work with the League and various representations to receive the same COLA and growth as K-12.
Ms. Walston informed the Board members on the audit committee
(Bob Brunton, Bill McMillin, and Garrett Yee) that there will be an audit committee meeting prior to the January 28, 2004, Board meeting from
5:30 p.m. - 6:30 p.m.
Dr. Wright commented that this past fall, 104 Adjunct Faculty were evaluated, which includes classroom observations, student evaluations, and dean evaluations. Dr. Wright shared with the Board how impressed he was with these evaluations, noting that the instruction provided by Adjunct Faculty is extremely high quality.
Dr. Waits introduced Ms. Jacque Bradley, Director of Financial Aid.
Dr. Waits stated that with the increase in fees, the Financial Aid budget has expanded, providing an opportunity for outreach to student populations not reached in the past. She announced a workshop, College Goal Sunday, which will be held on campus Sunday, February 8th from 1-4 p.m. Dr Waits also mentioned a new grant program providing up to $5000 for students emancipated from foster care. Ms. Bradley has identified, and is working with, fourteen students who may qualify for these grants.
Items from Classified
Senate: Mr. Lane reported that Classified Senate met today, and that most staff supported a program of identifying long-term, cost-saving measures for the College.
Items from Faculty Mr. Smedfjeld expressed appreciation to Dr. Wright for his comments regarding the Adjunct Faculty. As Faculty Senate President for the past two years, Mr. Smedfjeld has held faculty goal-setting sessions at the beginning of each year. He noted that support for Adjunct Faculty has been a high priority both years.
Mr. Smedfjeld stated that two of the items, compressed calendar and intellectual property rights, in the United Faculty of Ohlone (UFO) contract approved tonight were also related to these goal-setting sessions.
Items from the Board: Ms. Bui thanked Dr. Waits for attending the ASOC meeting held January 13, and she announced that several applications for senator were picked up at the meeting.
Ms. Bui also expressed appreciation to all those who provided assistance at Welcome Days.
Mr. McMillin referred to several excellent articles relating to community colleges, which appeared recently in The Argus.
Mr. Yee stated that Flex Days went well, and he mentioned Dr. Treadway’s outstanding State of the College address.
Mr. Nardolillo indicated that he is looking forward to researching various ways to increase revenue for the District.
Mr. Brunton welcomed Mrs. Foster as the new Board Chair, noting his support of the rotation method used by the Board, which provides all members the opportunity to serve in this role.
Mr. Weed highly commended staff for exploring innovative ideas and ways for accomplishing District matters.
Mr. Weed encouraged the College to review concurrent enrollment as a methodology to utilize for better coordination and to maintain enrollment.
Mr. Archer suggested honoring Dr. Hogue through a naming opportunity on campus.
Mrs. Foster expressed appreciation to the Board for supporting her as Board Chair.
The Board recessed at 9:36 p.m. and reconvened at 9:41 p.m.
CLOSED SESSION: Time: 9:41 p.m.
OPEN MEETING: Time: 10:15 p.m.
Report of Closed
1. Public Employee Performance Evaluation: Government Code Section 54957
a. The Board met with the President/Superintendent and was very satisfied with job performance in the first six months of the contract period.
2. Public Employee Appointments/Employments: Government Code
a. (Attachment 20) Approval of Other Hourly Employees
b. (Attachment 21) Approval of Employment: Student Services Assistant
c. (Attachment 22) Approval of Employment: Temporary, Full-Time, Categorically-Funded, Medical/Surgical Nursing Instructor
Motion Approved Moved/Yee/Seconded/Nardolillo/Passed to approve Items 2a through 2c. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: 0.
3. Public Employee Discipline/Dismissal/Release: Government Code
Motion Approved Moved/Yee/Seconded/Nardolillo/Passed to authorize the probationary release of two classified employees. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: 0.
4. Conference with Legal Counsel-Anticipated Litigation-Significant Exposure to Litigation Pursuant to Subdivision (b) Section 54956.9(b)
The Board took no reportable action.
5. Public Employee Retirements/Resignations: Government Code Section 54957
a. (Attachment 23) Approval of Early Retirement: Executive Assistant, Business Services
b. (Attachment 24) Approval of Early Retirement: Dean, Deaf Studies and Special Services
c. (Attachment 25) Approval of Resignation: Student Services Assistant in Transfer and Career Services
Motion Approved Moved/Nardolillo/Seconded/McMillin/Passed to approve Items 5a through 5c. A roll call vote was taken: Ayes: Nardolillo, Brunton, Weed, Foster, Yee, McMillin, Archer; Noes: 0; Abstain: 0; Absent: 0.
ADJOURNMENT: Time: 10:20 p.m.