Ohlone College

Room 1216

43600 Mission Boulevard, Fremont, CA 94539


Minutes of Board Meeting

February 25, 2004                                                                                                   APPROVED

Page 1 of 4 Pages                                                                                                      Board Approved 7/14/04



MEMBERS PRESENT:    Mrs.Ruthe Foster, President

                                             Mr.  John H. Weed, Vice President

                                             Mr. Bob Brunton, Secretary

                                             Mr.  Dan Archer

                                             Mr.  Bill McMillin

                                             Mr.  Garrett Yee

                                             Mr. Nick Nardolillo

                                             Ms.  Katherina Bui, Student Trustee



PRESENT:                          Dr.   Douglas Treadway, President/Superintendent

                                             Ms.  Deanna Walston, Vice President, Business Services/Deputy Superintendent

                                             Dr.   James Wright, Vice President, Instruction

                                             Dr.   Lisa Waits, Vice President, Student Services

                                             Mr.  Lyle Engeldinger, Executive Dean of Human Resources


COLLEGE COUNCIL:      Mr. Dennis Keller



             SENATE:                 Mr. Patrick Lane


FACULTY SENATE:         Mr. Rob Smedfjeld


OPEN MEETING:             Mrs. Foster called the meeting to order at 7:00 p.m.


                                             The roll was called and all members were present.


                                             Mrs. Foster led the pledge of allegiance.  


Ceremonial Items                   None


Communications from

the Audience                         None




1.                  Discussion of Propositions 57 and 58


(Attachment 1)             Dr. Treadway advised that a combined proposed Resolution has been prepared for Board comments and/or approval.  He noted that the Board of Governors and other community colleges support this resolution. 


Motion Approved          Moved/Yee/Seconded/McMillin/Passed approval of Resolution No. 13/04-05, support of Resolution in Favor of Propositions 57 and 58 with the following amendment:  THEREFORE, be it resolved that the Board of Trustees of the Ohlone Community College District supports the Economic Recovery Bond Act of 2004 and the California Balanced Budget Act and encourages students and voters to become aware of the pros and cons of passage of the Economic Recovery Bond Act of 2004 and the California Balanced Budget Act and the impact of their passage upon Ohlone College.  A roll call vote was taken:  Ayes:  Archer, McMillin, Yee, Nardolillo, Foster; Noes:  Brunton, Weed; Abstain:  0; Absent:  0; Advisory Vote:  Ayes:  Bui


2.                  Discussion of Board Operations, Rules, and Procedures


              Dr. Treadway referred to three matters that the Board had previously discussed: 

              1) Need for legal counsel to attend all meetings; 2) Need for parliamentarian;

              [Dr. Treadway advised that Board policy states that the Board will follow parliamentary procedures, noting that the present Board Policy will need to be followed as specified or revised]; 3) Order of the agenda.


              Dr. Treadway advised that the staff has made the following recommendations:

              1) matter of legal counsel—bring legal council to Board meetings only when the District actually needs their advise; 2) suggests that an improved and more disciplined format would keep the Board in line with the Brown Act and alleviate violations.


                        Recommendations were made as follows:  Change the agenda format to “Communications from the Audience” to “Communications from the Public.”  Communications from Board members, administrators, etc., be placed on the agenda as Reports and Announcements. 


                        Following a lengthy discussion, Dr. Treadway summarized the discussion as follows:  1) The President/Superintendent will work with the President and Vice President of the Board in setting the future agendas and will make this modification of our format including the provision for written comments; 2) Bring to the business meeting of the Board the question of retaining legal council for executive sessions; 3)  Will work with the Board in a subsequent meeting on District policy requiring the Board to have procedures for rules of order and review what rules of order would be appropriate for this Board to adopt and make a recommendation.


3.         Asset Management—PPV Implementation


Dr. Treadway introduced Mr. Jim Goodell of PPV LLC who presented a status report of the College’s Asset Development Frontage on Mission Boulevard.

Mr. Goodell summarized the development process including the selection of developers, entitlement process, design theme, solicitation process, zoning, and time frame for proposals.  Mr. Goodell estimated that the process would take approximately four years. 


Dr. Treadway expressed a desire to have a site visit to the University of Michigan and to Notre Dame University to research adult housing; he expressed a desire that one Board member would be able to accompany Mr. Goodell and him. 

Dr. Treadway stated that this site visit would follow with campus and community forums scheduled to advise where the District is with this project and then report back to the Board of Trustees to seek their approval to proceed with the project.  It was recommended that Mr. McMillin join Dr. Treadway and Mr. Goodell on this site visit.


4.           Calendar of Future Topics


(Attachment 2)             Mr. Brunton requested that on April 28, the topic of Board Policy include a review of all election procedures.  Mr. Brunton also would like to add the topic of student housing, and Mr. Weed suggested the principles of stewardship as a topic.


5.           Discussion of Fremont Campus Master Planning Principles


(Attachment 3)             Mr. Don Eichelberger, the District’s bond consultant from Stegeman and Kastner, Inc., Mr. David Neuman, FAIA, Claire Ansbach from RMA, and John Wong from SWA Group presented for the Board’s consideration a number of planning concepts as well as a “draft” conceptual site plan for the Fremont Campus.  These concepts and the recommended “draft” site plan have been reviewed with all campus constituent groups.  These concepts have evolved in response to the educational master planning concepts drafted by Dr. Wright and Dr. Waits.  The concepts included the following:  Planning for the Long Term; Emphasis on the Transfer Function; Clustering of Instructional Spaces; Mobile Technology and Wireless LANs; and Flexible/Alternative Scheduling.


                        The following staff expressed support of the proposed Fremont Campus Master Plan:  Ms. Connie Teshara, representative from the Facilities Task Force; and Mr. Dennis Keller, representative from the College Council.  The Board of Trustees had an opportunity to have their questions and concerns addressed by the consulting team.


Items from Administrators


Dr. Treadway announced that the planning forum (companion to the College symposium) for the community at large would be held April 1. 


                       Ms. Walston presented an update on the February 16 campus flood caused by a leak in the women’s restroom on the third floor.  The District’s insurance company has brought in American Technologies, Inc., to do the repair work.  No mold growth has been indicated in the air sample, and another check will be scheduled to confirm a clean environment.  All work should be completed by March 19. 


Items from Board


                       Ms. Bui announced that ASOC had a Leadership Retreat on Saturday and advised that student government has a record number of members.


                     Mr. Weed will attend the League of Innovation International Conference in San Francisco and encouraged Board members to also attend.


                                                                                                            Mr. McMillin attended the successful Fremont Education dinner honoring Mr. Morris Hyman.

                                                                                                            Mr. Archer thanked the Board for their kindnesses during his recent illness.


                                   Mr. Brunton requested confirmation on the Men’s Basketball game schedule.

                                   Dr. Treadway noted that the game is scheduled Saturday night at 7:30 p.m.


ADJOURNMENT:              Time:  10:30 p.m.




                                                                                                           Bob Brunton