OHLONE COMMUNITY COLLEGE DISTRICT

Ohlone College

Room 1216

43600 Mission Boulevard, Fremont, CA 94539

 

Minutes of Board Meeting

April 14, 2004                                                                                                          APPROVED

Page 1 of 9 Pages                                                                                                      Board Approved 7/14/04

                                                                                                                                                                       

 

MEMBERS PRESENT:    Mrs.Ruthe Foster, President

                                             Mr.  John H. Weed, Vice President

                                             Mr.  Dan Archer

                                             Mr.  Bill McMillin

                                             Mr.  Garrett Yee

                                             Ms.  Ritzi Lam, Student Trustee

 

MANAGEMENT

PRESENT:                          Dr.   Douglas Treadway, President/Superintendent

                                             Ms.  Deanna Walston, Vice President, Business Services/Deputy Superintendent

                                             Dr.   James Wright, Vice President, Instruction

                                             Dr.   Lisa Waits, Vice President, Student Services

                                             Mr.  Lyle Engeldinger, Executive Dean of Human Resources

 

COLLEGE COUNCIL:      Mr. Dennis Keller

 

             CLASSIFIED

             SENATE:                 Mr. Patrick Lane

 

FACULTY SENATE:         Mr. Rob Smedfjeld

 

OPEN MEETING:             Mrs. Foster called the meeting to order at 7:00 p.m.

                                            

                                             The roll was called and all members were present except Mr. Bob Brunton and Mr. Nick Nardolillo.

 

                                             Mrs. Foster led the pledge of allegiance.  

 

Oath to Newly Appointed

Student Trustee                     Dr. Treadway administered the oath to Ms. Ritzi Lam, newly appointed Student Trustee.

 

Ceremonial Items                   None

 

Communications from

the Audience                         None

 

 

Reports and Announcements

 

College Council:  Mr. Keller reviewed the upcoming College Council activities:

(1) voting on the position paper on the Fremont Facilities Master Plan; (2) information report from the Budget Task Force; (3) voting on the restructuring of the college-wide committees; (4) presentation on the alternative compressed calendar options for the College’s consideration; and (5) voting on the new Strategic Plan process.

 

                                    Faculty Senate:  Mr. Smedfjeld read a resolution, which the Faculty Senate unanimously passed in support of the Director of Campus Activities.  The resolution urged the Ohlone College administration to maintain the quality of services provided by this position.

 

                                    Associated Students:  Ms. Lam expressed ASOC’s unanimous support of the resolution for the Director of Campus Activities.  She reviewed ASOC activities:  (1) the trip to Sacramento to lobby against budget cuts and fee increases; (2) highlighted activities that took place during Unity Week; and (3) revision of the ASOC Constitution.

 

                                             Administrators:  Dr. Treadway reported on the following: (1) noted that he was pleased to have the opportunity to join the students and other staff in the recent “March to the Capitol”; (2) the Board of Governors has received six appointments from the Governor; (3) appreciated being able to meet with CEO’s at the Northern California Annual CEO Spring Retreat; (4) received good feedback from approximately 80 participants in the Community Forum held on April 1; (5) will meet with approximately 25 college personnel who will be working on the final recommendation of vision, values, and goals to be presented to the Board; (6) a Board Strategic Planning Workshop which will be held in May; (7) brief workshop on pending legislation at the April 28 Board meeting; (8) advised that Ohlone College has been designated as a smoke-free campus, effective June 1, 2004.

 

                                             Dr. Waits congratulated the student government for a successful and informative Unity Week program.  She announced that Dr. Anne E. Golseth was recently inducted into the California Community College Sports Hall of Fame for her service to student athletes.

 

                                             Board:  Mr. McMillin attended the Strategic Planning Community Forum at Washington Hospital and noted that many positive comments were made about Ohlone College. 

 

                                    Mr. Weed recommended that Board travel policies be discussed on the agenda at a future Board workshop.  He noted that he would like to review the processes and procedures to be used in planning the Fremont Campus.                             

 

                                             Mr. Yee appreciated the opportunity to attend the community forum and expressed that there was positive publicity. 

 

                                    Mrs. Foster enjoyed her participation as a judge in the 10th annual High School Theater Program held on the Ohlone Campus.

 

CONSENT AGENDA:

1.     Personnel Items

 

                                             Ms. Walston requested that Items 1j, 1k, 1q, 1r be removed from the Consent Agenda. 

 

                                             Mr. Weed requested that Items 1b, 1c, 1d, 1e, 1f, 1i, 1n, and 5 be removed from the Consent Agenda for discussion.  Mr. McMillin requested that Item 6 be removed for discussion. 

 

a.          (Attachment 1)          Approval of Revision of Employment Contract for Temporary Chicano Studies Instructor (Ralph de Unamuno)

 

b.                                          Approval of New Faculty Job Description—Counselor Mental Health

                                             (Removed from the Consent Agenda for discussion)

 

c.                                          Approval of Leave of Absence:  Faculty (Sparling)

                                             (Removed from the Consent Agenda for discussion)

            

d.                                          Approval of Leave of Absence:  Faculty (Qualls)

                                             (Removed from the Consent Agenda for discussion)

 

e.                                          Approval of Leave of Absence:  Faculty (Harper)

                                (Removed from the Consent Agenda for discussion)

 

f.                                           Approval of Leave of Absence:  Faculty (Gallagher)

(Removed from the Consent Agenda for discussion)

                                                              

g.          (Attachment 2)          Approval of Classified Employee Retirement (R. Miller)

 

h.          (Attachment 3)          Approval of Resignation of Full-time Faculty Nursing (Dr. Kuhlman)

 

i.                                           Approval of New Classified Job Description—Lead Gardener/Groundskeeper

                                             (Removed from the Consent Agenda for discussion)

 

j.           (Attachment 4)          Approval of Employment of Full-time Faculty Physical Therapist Assistant Program Instructor/Coordinator

                                             (Removed from the Agenda)

 

k.          (Attachment 5)          Approval of Employment of Full-time Faculty Physical Therapist Instructor

                                             (Removed from the Agenda)

 

l.           (Attachment 6)          Approval of Other Hourly Employees

 

m.         (Attachment 7)          Approval of District Payroll Warrant Report

 

n.                                          Approval of Promotion of Classified Employee—Gardener/Groundskeeper II (Larry Ferea)

                                             (Removed from the Consent Agenda for discussion)

 

o.          (Attachment 8)          Approval of Addendum to Spring Semester 2004 Adjunct Faculty

 

p.          (Attachment 9)          Approval of Change of Status:  Assistant Career Center Coordinator (Bartky)

 

q.          (Attachment 10)        Approval of Classified Employee Retirement (Bill DesChamps)

                                             (Removed from the Agenda)

 

r.           (Attachment 11)        Approval of Resignation of Classified Employee

                                             (Removed from the Agenda)

            

s.          (Attachment 12)        Approval of Placement on Thirty-Nine Month Reemployment List for an
Admissions and Records Assistant

 

t.           (Attachment 13)        Request for Family Medical Leave Act (FMLA) and California Family Rights Act (CFRA) Leave

 

u.          (Attachment 14)        Request for Leave of Absence Without Pay—Research and Systems Analyst

 

2.          (Attachment 15)        Approval of Sabbatical Leave for Alex Wolpe, Academic Year 2004-2005

 

3.          (Attachment 16)        Ratification of Contract Education Agreements, NUMMI Theatre and Adjustments to the Budget

 

4.          (Attachment 17)        Ratification of Community Education Agreement (Carrie Christensen)

 

5.                                                                                    Approval of Certification of Investment of PFE Funds

                                             (Removed from the Consent Agenda for discussion)

 

6.                                                                                    Acceptance of Completion of Biotech Lab Remodel Project

                                             (Removed from the Consent Agenda for discussion)

 

7.          (Attachment 18)        Acceptance of Completion of the Installation of Heat Pumps in Building 9

 

8.          (Attachment 19)        Acceptance of Engineering and Structural Services for Bond Project #3-6 Security Safety Cameras Project

 

9.         (Attachment 20)        Resignation of Bond Oversight Committee Member

 

Motion Approved                  Moved/McMillin/Seconded/Weed/Passed to approve Items 1a, 1g, 1h, 1l, 1m, 1o, 1p, 1s, 1t, 1u, 2, 3, 4, 7, 8, 9.  A roll call vote was taken:  Ayes:  Weed, Foster, Yee, McMillin, Archer; Noes:  0; Abstain:  0; Absent:  Brunton, Nardolillo; (Advisory Vote - Ayes:  Lam).

 

c.          (Attachment 21         Approval of Leave of Absence:  Faculty (Sparkling)

 

d.          (Attachment 22)        Approval of Leave of Absence:  Faculty (Qualls)

 

e.          (Attachment 23)        Approval of Leave of Absence:  Faculty (Harper)

 

f.           (Attachment 24)        Approval of Leave of Absence:  Faculty (Gallagher)

 

Motion Approved                  Moved/Weed/Seconded/Yee/Passed to approve Items 1c, 1d, 1e, and 1f.    A roll call vote was taken:  Ayes:  Weed, Foster, Yee, McMillin, Archer;

                                             Noes:  0; Abstain:  0; Absent:  Brunton, Nardolillo, (Advisory Vote - Ayes:  Lam).

 

                                             Mr. Weed requested clarification for the delay in the process in preparing medical leaves of absences.  Mr. Engeldinger stated that the process is being addressed.

 

i.       (Attachment 25)           Approval of New Classified Job Description—Lead Gardener/Groundskeeper

                                            

n.      (Attachment 26)           Approval of Promotion of Classified Employee—Gardener/Groundskeeper II

                                             (Larry Ferea)

                                            

                                             Mr. Weed requested clarification of the College’s Affirmative Action Policy regarding filling positions.  Mr. Engeldinger advised that the District has been using this procedure, and that the item has been negotiated with the union and is in compliance with the agreement with SEIU.

 

Motion Approved                  Moved/Weed/Seconded/Yee/Passed to approve Item 1i:  Approval of New Classified Job Description—Lead Gardener/Groundskeeper:  Item 1n:  Approval of Promotion of Classified Employee—Gardener/Groundskeeper II (Larry Ferea).  A roll call vote was taken:  Ayes:  Weed, Foster, Yee, McMillin, Archer; Noes:  0; Abstain:  0; Absent:  Brunton, Nardolillo, (Advisory Vote - Ayes:  Lam).


b.          (Attachment 27)        Approval of New Faculty Job Description—Counselor Mental Health

                                            

                                             Mr. Weed confirmed the need for this position; however, he expressed concerns regarding FSA’s, liability insurance, and funding.  Following a discussion, Ms. Walston confirmed that insurance coverage has been addressed through the District’s JPA.  Staff pointed out that this employee would be hired as a counselor with a specific assignment.

 

Motion Approved                  Moved/Archer/Seconded/McMillin/Passed to approve the new faculty job description for Counselor (Mental Health).  A roll call vote was taken:  Ayes:  Weed, Foster, Yee, McMillin, Archer; Noes:  0; Abstain:  0; Absent:  Brunton, Nardolillo, (Advisory Vote - Ayes:  Lam).

 

5.      (Attachment 28)           Approval of Certification of Investment of PFE Funds

 

Mr. Weed referred to the list of state-funded goals and objectives for PFE and suggested that Ohlone College make an effort to develop criteria to monitor the five goals and objectives.  Staff responded that the Faculty Senate is in the process of developing a strategic plan for identifying student-learning outcomes.  Dr. Treadway explained that each district has been given the authority to declare and set their own foundation upon which they can measure their goals.

 

Motion Approved                  Moved/Weed/Seconded/Archer/Passed to approve the 2003-2004 Partnership for Excellence Survey of Local Investments of Partnership Funds.    A roll call vote was taken:  Ayes:  Weed, Foster, Yee, McMillin, Archer; Noes:  0; Abstain:  0; Absent:  Brunton, Nardolillo, (Advisory Vote – Ayes:  Lam).

 

6.         (Attachment 29)        Acceptance of Completion of Biotech Lab Remodel Project

                                            

                                             Mr. McMillin pointed out a discrepancy in the amounts in the document.

                                             Mr. Barros responded that the recommendation should read $40,635.

                                             Dr. Treadway encouraged the Board to call revisions to the President’s Office prior to the Board meeting in order to expedite the process.

 

Motion Approved                  Moved/Weed/Seconded/Archer/Passed to approve the Acceptance of Completion of Biotech Lab Remodel by Eternal Construction for the amount of $40,635 as amended.  A roll call vote was taken:  Ayes:  Weed, Foster, Yee, McMillin, Archer; Noes:  0; Abstain:  0; Absent:  Brunton, Nardolillo, (Advisory Vote - Ayes:  Lam).

 

10.        (Attachment 30)        Approval of Associate in Science Transfer Degree in Computer Science  

 

11.        (Attachment 31)        Approval of Associate in Science Transfer Degree in Exercise Science

 

Motion Approved                  Moved/Weed/Seconded/Yee/Passed to approve Items 10 and 11.  (Item 10) the Associate in Science Transfer Degree in Computer Science and authorize the President/Superintendent to submit the new program applications to the California Community College Chancellor’s Office for approval:  (Item 11) the Associate in Science Transfer Degree in Exercise Science and authorize the President/Superintendent to submit the new program applications to the California Community College Chancellor’s Office for approval.  A roll call vote was taken:  Ayes:  Weed, Foster, Yee, McMillin, Archer; Noes:  0; Abstain:  0; Absent:  Brunton, Nardolillo, (Advisory Vote - Ayes:  Lam).

 

12.        (Attachment 32)        Approval of Naming of Newark Center

                                            

Motion Approved                  Moved/Yee/Seconded/Weed/Passed to approve the name of the District’s new Center in Newark:  Ohlone College Newark Center for Health Sciences and Technology.  A roll call vote was taken:  Ayes:  Weed, Foster, Yee, Archer; Noes:  McMillin; Abstain:  0; Absent:  Brunton, Nardolillo, (Advisory Vote - Ayes:  Lam).

 

13.        (Attachment 33)        CCCT Board Election 2004

 

Motion Approved                  Moved/Weed/Seconded/Yee/Passed to submit the name of Mr. McMillin as the District’s only nominee for election to the CCCT Board.  A roll call vote was taken:  Ayes:  Weed, Foster, Yee, Archer, McMillin; Noes:  0; Abstain:  0; Absent:  Brunton, Nardolillo, (Advisory Vote - Ayes:  Lam).

 

                                             Dr. Treadway recommended that in the future the Board, at an annual workshop, educate themselves about the candidates in order that they will be in a position to participate in the full outcome and vote for a slate of candidates.

 

14.        (Attachment 34)        Report on Water Damage, Building One

 

                                             Ms. Walston and Mr. Simon Barros, Director of Facilities, presented a status report on the water damage in Building 1.  Mr. Barros advised that staff is working with a consultant to conduct a mold study of the campus.  The total project costs are estimated to be approximately $200,000.

 

15.        (Attachment 35)        Request to Delegate Binding Hiring Authority to the President/Superintendent for all District Employment

 

                                             Ms. Walston and Mr. Engeldinger reviewed the present hiring procedures and explained how the recommended new process would alleviate negative factors in the hiring process.  

 

                                             Following a lengthy discussion, Mr. Archer made a motion to approve the original proposal.  Mr. McMillin made a substitute motion.

 

Motion Approved                  Moved/McMillin/Seconded/Yee/Passed to approve that the Board delegate authority to the President/Superintendent to authorize employment of college personnel other than Vice Presidents.  The President/Superintendent shall submit to the Governing Board on a monthly basis all authorizations for confirmation.  A roll call vote was taken:  Ayes:  Weed, Foster, Yee, McMillin; Noes:  Archer; Abstain:  0; Absent:  Brunton, Nardolillo, (Advisory Vote - Ayes:  Lam).

 

16.        (Attachment 36)        Plan for the Next Fremont Campus Master Plan Workshop

 

                                             Ms. Walston and MBT Consultant Don Eichelberger referred to the scheduled April 28, 2004, Board Workshop to discuss the Fremont Campus Master Plan.  To optimize the value of the workshop, staff requested that the Board provide additional information that they would like discussed.

 

17.        (Attachment 37)        Authorization for the President to Solicit Proposals for Architectural Services for the Fremont Campus

 

Motion Approved                  Moved/Yee/Seconded/Archer/Passed approval to grant the President/ Superintendent the authority to solicit proposals for Fremont Campus projects.  A roll call vote was taken:  Ayes:  Weed, Foster, Yee, McMillin, Archer;  Noes:  0; Abstain:  0; Absent:  Brunton, Nardolillo, (Advisory Vote - Ayes:  Lam).

 

18.        (Attachment 38)        Authorization for the Surplus of Personal Property

 

Motion Approved                  Moved/Yee/Seconded/Weed/Passed to approve the authorization for the Surplus of Personal Property.  A roll call vote was taken:  Ayes:  Weed, Foster, Yee, McMillin, Archer;  Noes:  0; Abstain:  0; Absent:  Brunton, Nardolillo, (Advisory Vote - Ayes:  Lam).

                                            

19.        (Attachment 39)        Planning for Co-Location of Washington Hospital Clinic at Ohlone College Newark Health Science

 

                                             Dr. Treadway clarified the terminology used in the document, requesting that “Joint Tenancy” be changed to “Co-location.”  The motion was made with this revision.

 

Motion Approved                  Moved/Archer/Seconded/Yee/Passed to approve authorization for the President/Superintendent to enter into negotiations with Washington Hospital for a co-location facility at the new Newark Campus.  A roll call vote was taken:  Ayes:  Weed, Foster, Yee, McMillin, Archer;  Noes:  0; Abstain:  0; Absent:  Brunton, Nardolillo, (Advisory Vote - Ayes:  Lam).

                                                                                                           


20.        (Attachment 40)        Approval of Resolution No. 14/03-04, Authorizing the Issuance of the 2004-2005 Tax and Revenue Anticipation Note

 

Motion Approved                  Moved/Weed/Seconded/Yee/Passed approval of Resolution No. 14/03-04, authorizing a Tax and Revenue Anticipation Note not to exceed $4,000,000 and participation in the Community College League of California Cash Flow Financing Program.  A roll call vote was taken:  Ayes:  Weed, Foster, Yee, McMillin, Archer;  Noes:  0; Abstain:  0; Absent:  Brunton, Nardolillo, (Advisory Vote - Ayes:  Lam).

 

Agenda Items for                    Mr. Weed requested a review of the District’s Board structure and election

Future Meetings                      process.  Mr. McMillin suggested a revision to the Agenda format, recommending that “Discussion Agenda,” be changed to “Discussion/Action Agenda.”

 

ADJOURNMENT:              Time:  10:15 p.m.

 

CLOSED SESSION:            Time:  10:20 p.m.

                                            

RETURN TO OPEN

MEETING:                         Time: 10:40 p.m.

                                                           

Report of Closed

Session Items:

            

21.                                        Public Employee Discipline/Dismissal/Release:  Government Code Section 54957

 

                                             The Board took no reportable action.

 

ADJOURNMENT:            Time:  10:42 p.m.

 

 

                                                                                                                                                                       

                                                                                                           Secretary

                                                                                                           (Doug Treadway, for Bob Brunton)