OHLONE COMMUNITY COLLEGE DISTRICT
Meeting Location:
Minutes of Board Meeting
Page 1 of 6 Pages Board
Approved
Members Present:
Mr. John Weed, President
Mr. Bob Brunton, Vice President
Mr. Nick Nardolillo, Secretary
Mr. Garrett Yee, Member
Mr. Bill McMillin, Member
Mr. Dan Archer, Member
Mrs. Ruthe Foster, Member
Ms. Rosary Cordova, Student Trustee
Management Present:
Dr. Douglas Treadway, President/Superintendent
Ms. Deanna Walston, Vice President Administration & Information Technology / Deputy Superintendent
Dr. James Wright, Vice President Instruction & Student Services / Deputy Superintendent
Mr. Ron Travenick, Associate Vice President Student Services
College Council:
Mr. Dennis Keller
Faculty Senate:
Ms. Barbara Tull
Open Meeting:
Mr. Weed called the meeting
to order at
The roll was called. Mr. Brunton was not present during roll call,
but later arrived at
Mr. Weed announced that the Board was to go into closed session.
Closed Session: Time:
1. (Attachment 1) Public Employee Complaint/Discipline/Dismissal/Release:
Government Code Section 54957
a. Consideration of Appropriate Items
No reportable action was taken.
2. (Attachment 2) Conference with Labor Negotiator: Government Code Section 54957.6
Mr. Weed announced that the Board received a report
regarding the suspension of the Classified Senate at
Mr. Weed noted that there were classified staff at the table under the terms of the shared governance agreement, and welcomed Linda Evers, President of CSEA.
Returned to Open Session: Time:
Communications from the Public
None
Agenda Modifications
Mr. Brunton requested that agenda items 13 through 16 be pulled from the consent agenda for further discussion.
Ceremonial Items
3. (Attachment 3) Presentation of Stars of the Month
Dr. Treadway presented the “Stars of the Month” award to Rob Smedfjeld with the Math Department and Bob Ortt with Admissions and Records.
Consent Agenda
4. (Attachment 4) Recapitulation of Accounts Payable Warrants (
5. (Attachment 5) Recapitulation of Payroll Warrants (March 2005)
6. (Attachment 6) Authorization for the Surplus Personal Property
7. (Attachment 7) Confirmation of Employment Authorized by the President/Superintendent
8. (Attachment 8) Approval of Revised Classified Management Job Description – Director of College Relations
9. (Attachment 9) Approval of Classified Job Description for Computer Lab Technician/Media Specialist
10.(Attachment 10) Acceptance of Employee Resignation (Bradley)
11.(Attachment 11) Ratification of Contract Education Agreements
12.(Attachment 12) Approval of Column Movement Advancement on the Salary Schedule for Fall, 2004
13.(Attachment 13) Approval of Board Resolution No. 20/04-05 Adopting a Governmental 457b Deferred Compensation Plan
This agenda item was moved from the consent agenda for further discussion.
14.(Attachment 14) Approval of Agreement with RSG Securities to Implement a Governmental 457b Retirement Plan
This agenda item was moved from the consent agenda for further discussion.
15.(Attachment 15) Approval of Agreement with Envoy Plan Services to Provide Third-Party Services for the Elite Choice Governmental 457b Plan
This agenda item was moved from the consent agenda for further discussion.
16.(Attachment 16) Approval of Fiduciary Liability Agreement with TruSource to Manage and Operate the Governmental 457b Elite Choice Retirement Program
This agenda item was moved from the consent agenda for further discussion.
17.(Attachment 17) Approval
of Contract for Inspector of Record (IOR) for the
18.
(Attachment 18) Approval
of Amendment to Fugro West, Inc., Contract for
Geotechnical Services for the
Motion Approved Moved/Nardolillo/Seconded/Yee/Passed to approve the Consent Agenda, Items 4-12 and 17-18. A roll call vote was taken: Ayes: Foster, Archer, McMillin, Yee, Nardolillo, Brunton, Weed; Noes: 0; Abstain: 0; Absent: 0; (Advisory Vote - Ayes: Cordova).
To the Board for Discussion and/or Action
Mr. Brunton requested that agenda items 13 through 16 be discussed and considered by the Board as a group.
13.(Attachment 13) Approval of Board Resolution No. 20/04-05 Adopting a Governmental 457b Deferred Compensation Plan
14.(Attachment 14) Approval of Agreement with RSG Securities to Implement a Governmental 457b Retirement Plan
15.(Attachment 15) Approval of Agreement with Envoy Plan Services to Provide Third-Party Services for the Elite Choice Governmental 457b Plan
16.(Attachment 16) Approval of Fiduciary Liability Agreement with TruSource to Manage and Operate the Governmental 457b Elite Choice Retirement Program
Motion Approved Moved/Brunton/Seconded/Nardolillo/Passed to approve agenda items 13 through 16. A roll call vote was taken: Ayes: Foster, Archer, McMillin, Yee, Nardolillo, Brunton, Weed; Noes: 0; Abstain: 0; Absent: 0; (Advisory Vote - Ayes: Cordova).
19. (Attachment 19) Approval of Resolution No. 19/04-05, Authorizing the Issuance of the 2005-2006 Tax and Revenue Anticipation Note and Participation in the Community College League of California Cash Flow Financing Program
Ms. Walston noted a correction to the recommendation written on the Board Memorandum which stated that “the President/Superintendent recommends that the Board of Trustees approve Resolution No. 14/03-04, authorizing a Tax and Revenue Anticipation note not to exceed $4,000,000 and participation in the Community College League of California Cash Flow Financing Program”. The correct resolution number and text should read, “The President/Superintendent recommends that the Board of Trustees approve Resolution No. 19/04-05, authorizing a Tax and Revenue Anticipation note not to exceed $3,000,000 and participation in the Community College League of California Cash Flow Financing Program”.
Motion Approved Moved/Nardolillo/Seconded/Yee/Passed to approve Resolution No. 19/04-05, authorizing a Tax and Revenue anticipation note not to exceed $3,000,000 and participation in the Community College League of California Cash Flow Financing Program. A roll call vote was taken: Ayes: Foster, Archer, McMillin, Yee, Nardolillo, Brunton, Weed; Noes: 0; Abstain: 0; Absent: 0; (Advisory Vote - Ayes: Cordova).
20. (Attachment 20) Approval of Contracts for Bond Financial and Underwriting Services
Motion Approved Moved/Nardolillo/Seconded/Yee/Passed to authorize the following:
1) a contract for bond underwriting and financial advisory services with Citigroup Global Markets, Inc., for a bond discount fee of 0.50% of 50% of bonds issued inclusive of all costs with the exception of out-of-state travel; and 2) amendment to the contract with UBS Financial Services for a bond discount fee of 0.50% of 50% of bonds issued inclusive of all costs with the exception of out-of state travel. A roll call vote was taken: Ayes: Foster, Archer, McMillin, Yee, Nardolillo, Brunton; Noes: 0; Abstain: Weed; Absent: 0; (Advisory Vote - Aye: Cordova).
Motion was made by Mr. Brunton to amend the proposed Board Policy, BP 2365, to maintain all Board meeting audio recordings for at least 5 years.
Motion Approved Moved/Brunton/Seconded/Nardolillo/Passed to amend wording of proposed Board Policy, BP 2365, to maintain audio recording for at least 5 years. A roll call vote was taken: Ayes: Foster, Archer, McMillin, Yee, Nardolillo, Brunton, Weed; Noes: 0; Abstain: 0; Absent: 0; (Advisory Vote - Aye: Cordova).
21. (Attachment 21) 2nd
Motion Approved Moved/Yee/Seconded/Nardolillo/Passed to approve Board Policy Chapters 1, 2 & 3 with the proposed changes as submitted. A roll call vote was taken: Ayes: Foster, Archer, McMillin, Yee, Nardolillo, Brunton, Weed; Noes: 0; Abstain: 0; Absent: 0; (Advisory Vote - Ayes: Cordova).
22. (Attachment 22) Approval of International Student Admission and Fees – Regulation
Chapter 7
Dr. Treadway clarified that agenda item 22 was a Regulation, not a Board Policy, as was originally presented. Therefore, agenda item 22 required no action by the Board. The Board accepted this agenda item for information purposes only.
To the Board for Information Only
Development of RFP for Surplus Property
Plans for Ground Breaking
Reports and Announcements
College Council
Faculty Senate
CSEA
Associated Students
Administration
Board
Agenda Items for Future Meetings
None
Adjournment: Time:
Nick Nardolillo
Secretary