OHLONE COMMUNITY COLLEGE DISTRICT

43600 Mission BoulevardFremont, CA94539

Meeting Location: ChildDevelopmentCenter (Fremont Main Campus)

 

 

Minutes of Board Meeting

April 13, 2005 APPROVED

Page 1 of 6 Pages Board Approved 5/11/05

 

Members Present:

Mr. John Weed, President

Mr. Bob Brunton, Vice President

Mr. Nick Nardolillo, Secretary

Mr. Garrett Yee, Member

Mr. Bill McMillin, Member

Mr. Dan Archer, Member

Mrs. Ruthe Foster, Member

Ms. Rosary Cordova, Student Trustee

 

Management Present:

Dr. Douglas Treadway, President/Superintendent

Ms. Deanna Walston, Vice President Administration & Information Technology / Deputy Superintendent

Dr. James Wright, Vice President Instruction & Student Services / Deputy Superintendent

Mr. Ron Travenick, Associate Vice President Student Services

 

College Council:

Mr. Dennis Keller

 

Faculty Senate:

Ms. Barbara Tull

 

Open Meeting:

Mr. Weed called the meeting to order at 6:05 p.m.

 

The roll was called. Mr. Brunton was not present during roll call, but later arrived at 6:10 pm. Ms. Cordova also was not present during roll call, but later arrived at 6:50 p.m. Mr. Weed led the pledge of the allegiance.

 

Mr. Weed announced that the Board was to go into closed session.

 

Closed Session: Time: 6:10 p.m.

1. (Attachment 1) Public Employee Complaint/Discipline/Dismissal/Release:

Government Code Section 54957

a.       Consideration of Appropriate Items

 

No reportable action was taken.

 

2. (Attachment 2) Conference with Labor Negotiator: Government Code Section 54957.6

 

Mr. Weed announced that the Board received a report regarding the suspension of the Classified Senate at OhloneCollege and the status of the District’s offer to negotiate a memorandum of understanding with the classified bargaining units, that would re-establish the Classified Senate of Ohlone College consistent with applicable law.

 

Mr. Weed noted that there were classified staff at the table under the terms of the shared governance agreement, and welcomed Linda Evers, President of CSEA.

 

 

Returned to Open Session: Time: 7:12 p.m.

 

 

Communications from the Public

None

 

 

Agenda Modifications

Mr. Brunton requested that agenda items 13 through 16 be pulled from the consent agenda for further discussion.

 

 

Ceremonial Items

3. (Attachment 3) Presentation of Stars of the Month

Dr. Treadway presented the “Stars of the Month” award to Rob Smedfjeld with the Math Department and Bob Ortt with Admissions and Records.

 

Consent Agenda

4. (Attachment 4) Recapitulation of Accounts Payable Warrants (March 1, 2005April 4, 2005)

 

5. (Attachment 5) Recapitulation of Payroll Warrants (March 2005)

 

6. (Attachment 6) Authorization for the Surplus Personal Property

 

7. (Attachment 7) Confirmation of Employment Authorized by the President/Superintendent

 

8. (Attachment 8) Approval of Revised Classified Management Job Description – Director of College Relations

 

9. (Attachment 9) Approval of Classified Job Description for Computer Lab Technician/Media Specialist

 

10.(Attachment 10) Acceptance of Employee Resignation (Bradley)

 

11.(Attachment 11) Ratification of Contract Education Agreements

 

12.(Attachment 12) Approval of Column Movement Advancement on the Salary Schedule for Fall, 2004

 

13.(Attachment 13) Approval of Board Resolution No. 20/04-05 Adopting a Governmental 457b Deferred Compensation Plan

 

This agenda item was moved from the consent agenda for further discussion.

 

14.(Attachment 14) Approval of Agreement with RSG Securities to Implement a Governmental 457b Retirement Plan

 

This agenda item was moved from the consent agenda for further discussion.

 

15.(Attachment 15) Approval of Agreement with Envoy Plan Services to Provide Third-Party Services for the Elite Choice Governmental 457b Plan

 

This agenda item was moved from the consent agenda for further discussion.

 

16.(Attachment 16) Approval of Fiduciary Liability Agreement with TruSource to Manage and Operate the Governmental 457b Elite Choice Retirement Program

 

This agenda item was moved from the consent agenda for further discussion.

 

17.(Attachment 17) Approval of Contract for Inspector of Record (IOR) for the NewarkCenter for Health Sciences and Technology

 

18. (Attachment 18) Approval of Amendment to Fugro West, Inc., Contract for Geotechnical Services for the StudentServicesBuilding Project

 

 

Motion Approved Moved/Nardolillo/Seconded/Yee/Passed to approve the Consent Agenda, Items 4-12 and 17-18. A roll call vote was taken: Ayes: Foster, Archer, McMillin, Yee, Nardolillo, Brunton, Weed; Noes: 0; Abstain: 0; Absent: 0; (Advisory Vote - Ayes: Cordova).

 

 

 

 

 

 

 

 

To the Board for Discussion and/or Action

Mr. Brunton requested that agenda items 13 through 16 be discussed and considered by the Board as a group.

 

13.(Attachment 13) Approval of Board Resolution No. 20/04-05 Adopting a Governmental 457b Deferred Compensation Plan

 

14.(Attachment 14) Approval of Agreement with RSG Securities to Implement a Governmental 457b Retirement Plan

 

15.(Attachment 15) Approval of Agreement with Envoy Plan Services to Provide Third-Party Services for the Elite Choice Governmental 457b Plan

 

16.(Attachment 16) Approval of Fiduciary Liability Agreement with TruSource to Manage and Operate the Governmental 457b Elite Choice Retirement Program

 

 

Motion Approved Moved/Brunton/Seconded/Nardolillo/Passed to approve agenda items 13 through 16. A roll call vote was taken: Ayes: Foster, Archer, McMillin, Yee, Nardolillo, Brunton, Weed; Noes: 0; Abstain: 0; Absent: 0; (Advisory Vote - Ayes: Cordova).

 

 

19. (Attachment 19) Approval of Resolution No. 19/04-05, Authorizing the Issuance of the 2005-2006 Tax and Revenue Anticipation Note and Participation in the Community College League of California Cash Flow Financing Program

 

Ms. Walston noted a correction to the recommendation written on the Board Memorandum which stated that “the President/Superintendent recommends that the Board of Trustees approve Resolution No. 14/03-04, authorizing a Tax and Revenue Anticipation note not to exceed $4,000,000 and participation in the Community College League of California Cash Flow Financing Program”. The correct resolution number and text should read, “The President/Superintendent recommends that the Board of Trustees approve Resolution No. 19/04-05, authorizing a Tax and Revenue Anticipation note not to exceed $3,000,000 and participation in the Community College League of California Cash Flow Financing Program”.

 

Motion Approved Moved/Nardolillo/Seconded/Yee/Passed to approve Resolution No. 19/04-05, authorizing a Tax and Revenue anticipation note not to exceed $3,000,000 and participation in the Community College League of California Cash Flow Financing Program. A roll call vote was taken: Ayes: Foster, Archer, McMillin, Yee, Nardolillo, Brunton, Weed; Noes: 0; Abstain: 0; Absent: 0; (Advisory Vote - Ayes: Cordova).

 

 

20. (Attachment 20) Approval of Contracts for Bond Financial and Underwriting Services

 

Motion Approved Moved/Nardolillo/Seconded/Yee/Passed to authorize the following:

1) a contract for bond underwriting and financial advisory services with Citigroup Global Markets, Inc., for a bond discount fee of 0.50% of 50% of bonds issued inclusive of all costs with the exception of out-of-state travel; and 2) amendment to the contract with UBS Financial Services for a bond discount fee of 0.50% of 50% of bonds issued inclusive of all costs with the exception of out-of state travel. A roll call vote was taken: Ayes: Foster, Archer, McMillin, Yee, Nardolillo, Brunton; Noes: 0; Abstain: Weed; Absent: 0; (Advisory Vote - Aye: Cordova).

 

 

Motion was made by Mr. Brunton to amend the proposed Board Policy, BP 2365, to maintain all Board meeting audio recordings for at least 5 years.

 

Motion Approved Moved/Brunton/Seconded/Nardolillo/Passed to amend wording of proposed Board Policy, BP 2365, to maintain audio recording for at least 5 years. A roll call vote was taken: Ayes: Foster, Archer, McMillin, Yee, Nardolillo, Brunton, Weed; Noes: 0; Abstain: 0; Absent: 0; (Advisory Vote - Aye: Cordova).

 

 

21. (Attachment 21) 2nd Reading of Board Policy – Chapters 1, 2 & 3

 

Motion Approved Moved/Yee/Seconded/Nardolillo/Passed to approve Board Policy Chapters 1, 2 & 3 with the proposed changes as submitted. A roll call vote was taken: Ayes: Foster, Archer, McMillin, Yee, Nardolillo, Brunton, Weed; Noes: 0; Abstain: 0; Absent: 0; (Advisory Vote - Ayes: Cordova).

 

 

22. (Attachment 22) Approval of International Student Admission and Fees – Regulation

Chapter 7

 

Dr. Treadway clarified that agenda item 22 was a Regulation, not a Board Policy, as was originally presented. Therefore, agenda item 22 required no action by the Board. The Board accepted this agenda item for information purposes only.

 

 

 

To the Board for Information Only

Development of RFP for Surplus Property

 

Plans for Ground Breaking

 

Reports and Announcements

College Council

Faculty Senate

CSEA

Associated Students

Administration

Board

 

 

 

Agenda Items for Future Meetings

None

 

Adjournment: Time: 9:27 p.m.

 

 

 

 

 

 

 

Nick Nardolillo

Secretary