OHLONE COMMUNITY COLLEGE DISTRICT

43600 Mission Boulevard, Fremont, CA94539

 

Meeting Location:

ChildDevelopmentCenter (Fremont Main Campus)

 

 

Minutes of Board Meeting

December 14, 2005 APPROVED

Page 1 of 8 Pages Board Approved 1/11/06

 

Members Present

Mr. John Weed, President

Mr. Bob Brunton, Vice President

Mr. Nick Nardolillo, Secretary

Mr. Garrett Yee, Member

Mr. Bill McMillin, Member

Mr. Dan Archer, Member

Mrs. Ruthe Foster, Member

Mr. Tristan Tilma, Student Member

 

Management Present

Dr. Douglas Treadway, President/Superintendent

Ms. Deanna Walston, Vice President Administration & Information Technology / Deputy Superintendent

Dr. James Wright, Vice President Instruction & Student Services / Deputy Superintendent

Mr. Ron Travenick, Associate Vice President Student Services

 

College Council

Mr. Dennis Keller

 

Faculty Senate

Ms. Barbara Tull

 

CSEA

Ms. Linda Evers

 

SEIU

Mr. Zane Gray

 

Open Session

Mr. Weed called the meeting to order at 7:18 p.m.

 

Roll Call

The roll was called. All were present.

 

 

 

Pledge of Allegiance

Mr. Weed led the pledge of the allegiance.

 

 

Organizational Meeting

1. (Attachment 1) Election of Board President

Motion was made by Mr. McMillin that the voting process for the election of Board President should be via voice. The motion was seconded by Mrs. Foster.

 

Passed to vote via voice. A roll call vote was taken: Ayes: Foster, McMillin, Brunton, Weed; Noes: Yee, Nardolillo; Abstain: Archer; Absent: 0; (Advisory Vote - Noes: Tilma).

 

Mr. McMillin nominated Mr. Brunton as Board President. Mr. Yee nominated Mr. Nardolillo as Board President.

 

A roll call vote was taken: Votes in favor of Mr. Nardolillo – Foster, Archer, Yee; Votes in favor of Mr. Brunton – McMillin, Brunton, Weed; Abstain: Nardolillo; Absent: 0; (Advisory Vote – Vote in favor of Mr. Nardolillo: Tilma).

 

Due to a tie vote, roll call was taken again.

 

Roll call vote: Votes in favor of Mr. Nardolillo: Foster, Archer, Yee; Votes in favor of Mr. Brunton: McMillin, Brunton, Weed; Abstain: Nardolillo; Absent: 0; (Advisory Vote – Vote in favor of Mr. Nardolillo: Tilma).

 

 

Mr. Nardolillo withdrew his nomination. A roll call vote was taken again.

 

Motion Approved Passed to elect Mr. Brunton as Board President. A roll call vote was taken: Ayes: Foster, Archer, McMillin, Nardolillo, Brunton, Weed; Noes: 0; Abstain: Yee; Absent: 0; (Advisory Vote - No: Tilma).

 

 

Mr. Weed passed the gavel to Mr. Brunton. Mr. Archer left the meeting at 8:15 p.m.

 

 

 

 

 

 

 

 

 

2. (Attachment 2) Election of Board Vice President

Mr. Yee nominated Mr. Nardolillo for Board Vice President. Mr. Brunton announced via acclamation Mr. Nardolillo as the Board Vice President.

 

3. (Attachment 3) Election of Board Secretary

Mr. Brunton appointed Dr. Treadway as the Board Secretary.

 

Committee/Representative Appointments

5. (Attachment 5) Appointment of Representative to CaliforniaCommunity College Trustees (CCCT)

Mr. Brunton appointed Mr. McMillin as the representative to the California Community College Trustees (CCCT).

 

6. (Attachment 6) Appointment of Representative to American Association of Community Colleges (AACC)

Mr. Brunton appointed Mr. Weed as the representative to the American Association of Community Colleges (AACC).

 

 

7. (Attachment 7) Appointment of Representative to Association of Community College Trustees (ACCT)

Mr. Brunton appointed Mr. Yee as the representative to Association of Community College Trustees (ACCT).

 

8. (Attachment 8) Appointment of Representative to AlamedaCountySchool Boards Association (ACSBA)

Mr. Brunton appointed Mr. McMillin to the Alameda County School Boards Association (ACSBA), and appointed Mr. Nardolillo as the alternate representative.

 

9. (Attachment 9) Appointment of Representative to the OhloneCollege Foundation

Mr. Brunton appointed Mr. Archer and himself as representatives of

The OhloneCollege Foundation. Mr. Yee was named as an alternate.

 

 

10. (Attachment 10) Appointment of Board Audit Committee

Mr. Brunton appointed Mr. McMillin, Mr. Yee, and himself as representatives of the Board Audit Committee.

 

 

4. (Attachment 4) CCCT Board of Direction Elections 2006

Mr. Yee nominated Mr. McMillin. Mr. Nardolillo seconded the nomination. Mr. Brunton announced via acclamation Mr. McMillin as a candidate for the CCCT Board Directors Election 2006.

 

 

Board Meeting Annual Calendar

11.(Attachment 11) Approval of Meetings for the District Board of Trustees: January – December 2006

 

Motion Approved Moved/McMillin/Seconded/Yee/Passed to approve meetings for the District Board of Trustees: January – December 2006. A roll call vote was taken: Ayes: Weed, Foster, McMillin, Yee, Nardolillo, Brunton; Noes: 0; Abstain: 0; Absent: Archer; (Advisory Vote - Ayes: Tilma).

 

 

12. (Attachment 12) Amendment to Board Policy BP 2310 (if required)

Mr. Brunton announced that an amendment to Board Policy BP 2310 was not required. Agenda item was pulled from the agenda.

 

 

 

Communications from the Public

None

 

 

 

Agenda Modifications

Dr. Treadway requested that agenda item 19 be pulled from consent agenda for further discussion. Ms. Walston requested that agenda item 24 be pulled from the agenda.

 

 

To the Board for Information Only

13. (Attachment 13) Presentation on Matriculation and Assessment

Information item only.

 

 

Mr. Weed removed himself from the table.

 

 

14. (Attachment 14) President/Superintendent’s Report on Fremont Campus Frontage Development

 

Dr. Treadway provided a progress report on the negotiation and announced that Sobrato Development Companies has been selected to work on the Fremont campus frontage development.

 

 

 

Mr. Weed returned to the table.

 

 

Approval of Minutes

15. (Attachment 15) Approval of Minutes (November 28, 2005 Board Meeting)

 

Mr. McMillin requested that line 15 be amended to change the word “no” to “not”.

 

Motion Approved Moved/Yee/Seconded/Nardolillo/Passed to approve as amended Minutes of November 28, 2005. A roll call vote was taken: Ayes: Weed, Foster, McMillin, Yee, Nardolillo, Brunton: Noes: 0; Abstain: 0; Absent: Archer (Advisory Vote - Aye: Tilma).

 

 

 

Reports and Announcements

College Council

Faculty Senate

CSEA

SEIU

Associated Students

 

 

 

Consent Agenda

16.(Attachment 16) Recapitulation of Accounts Payable Warrants (November 1, 2005December 6, 2005)

 

17.(Attachment 17) Recapitulation of Payroll Warrants (November 2005)

 

18.(Attachment 18) Ratification of Contract Education Agreements

 

19.(Attachment 19) Confirmation of Employment Authorized by the President/Superintendent

Request was made to pull agenda item 19 from the consent agenda for further discussion.

 

20.(Attachment 20) Confirmation of Resignation Rescission – Sarah Zentner

 

21. (Attachment 21) Request for a 26.21% Leave Without Pay, Fall Semester, 2005, Associate Professor Computer Studies

 

22.(Attachment 22) Approval of Resignation – (Catherine Thur)

 

23.(Attachment 23) Approval of New Classified Job Description – Senior Information Systems Engineer

 

24.(Attachment 24) Approval of Revised Contract for Independent Contractor – Brannen

Request was made to pull agenda item 24 off the agenda.

25.(Attachment 25) Approval of Retirement – Barbara Enos

 

26.(Attachment 26) Ratification of Electricity Contract Extension with Constellation New Energy (AES)

 

27.(Attachment 27) Computer Engineering Transfer Degree

 

28.(Attachment 28) Sabbatical Leave Reports, 2004-05

 

29.(Attachment 29) Ratification of Agreement with Western Control to Provide Collection Services

 

Motion Approved Moved/Yee/Seconded/Nardolillo/Passed to approve the Consent Agenda, Items 16-18, 20-23, 25-29. A roll call vote was taken: Ayes: Weed, Foster, McMillin, Yee, Nardolillo, Brunton; Noes: 0; Abstain: 0; Absent: Archer; (Advisory Vote - Aye: Tilma).

 

 

To the Board for Discussion and/or Action

19. (Attachment 19) Confirmation of Employment Authorized by the President/Superintendent

 

Dr. Treadway announced that he was amending this topic to include the appointment of David Smith as the Executive Director of Enterprise Management.

 

Motion Approved Moved/Yee/Seconded/Nardolillo/Passed to confirm employment authorized by the President/Superintendent. A roll call vote was taken: Ayes: Weed, Foster, McMillin, Yee, Nardolillo, Brunton; Noes: 0; Abstain: 0; Absent: Archer; (Advisory Vote - Aye: Tilma).

 

 

30. (Attachment 30) Approval of Bond Projects Budget Modifications

 

Motion Approved Moved/Nardolillo/Seconded/Foster/Passed to approve two bond project budget modifications: 1) $1 million transfer to increase the Student Support Services Center Project Budget (#2) a $370,000 transfer to increase the Water Intrusion Below Grade Project (3-26B). These transfers in total will reduce the Renovation of Vacated Space Budget (#3-28) by $1,370,000. A roll call vote was taken: Ayes: Weed, Foster, McMillin, Yee, Nardolillo, Brunton; Noes: 0; Abstain: 0; Absent: Archer; (Advisory Vote - Aye: Tilma).

 

 

Mr. Brunton passed the gavel to Mr. Nardolillo and left the Board room.

 

 

31. (Attachment 31) Consideration for Approval of the Final Preliminary Design Phase for the OhloneCollegeStudentSupportServicesCenter

 

Motion Approved Moved/Yee/Seconded/Nardolillo/Passed to approve the final preliminary design phase for the OhloneCollegeStudentSupportServicesCenter and authorized tBP Architecture to proceed to the working drawing phase of the project. A roll call vote was taken: Ayes: Foster, McMillin, Yee, Nardolillo; Noes: Weed; Abstain: 0; Absent: Archer, Brunton; (Advisory Vote - Aye: Tilma).

 

 

32. (Attachment 32) Approval of Contract with Consolidated Engineering Laboratories for Geotechnical Engineering and Geologic Hazards Study

 

33. (Attachment 33) Approval of Contract with Sandis Humber Jones to provide Surveying Services

 

 

Mr. Brunton returned back into the Board room. Mr. Nardolillo passed the gavel back to Mr. Brunton.

 

Motion Approved Moved/Yee/Seconded/Foster/Passed to approve contracts with Sandis Humber Jones in the amount of $20,500 and contract with Consolidated Engineering Laboratories in the amount of $25,000. A roll call vote was taken: Ayes: Weed, Foster, McMillin, Yee, Nardolillo, Brunton; Noes: 0; Abstain: 0; Absent: Archer; (Advisory Vote - Aye: Tilma).

 

 

 

34. (Attachment 34) Approval of Work Assignment #8 with tBP Architecture for Design Services for New Parking Lot, Baseball Field, and Field House

 

Ms. Walston announced that the recommendation on this agenda item had been revised.

 

Motion Approved Moved/Nardolillo/Seconded/Yee/Passed to approve request for the President/Superintendent to enter into a contract with tBP Architecture for initial design programming services for a new parking lot, baseball field, field house and a maintenance building not to exceed the amount of $63,265.00 plus reimbursables not to exceed $3,000.00. A roll call vote was taken: Ayes: Foster, McMillin, Yee, Nardolillo, Brunton; Noes: Weed; Abstain: 0; Absent: Archer; (Advisory Vote - Aye: Tilma).

 

 

 

 

 

35. (Attachment 35) Ratification of Guaranteed Investment Contract with AIG

 

Motion Approved Moved/Foster/Seconded/Nardolillo/Passed to approve the ratification of the Guaranteed Investment Contract (GIC) with AIG. A roll call vote was taken: Ayes: Weed, Foster, McMillin, Yee, Nardolillo, Brunton; Noes: 0; Abstain: 0; Absent: Archer; (Advisory Vote - Aye: Tilma).

 

 

36. (Attachment 36) Delegation of Authority for President to enter into a contract for Structural Steel for the NewarkCenter Project

 

Motion Approved Moved/Nardolillo/Seconded/Yee/Passed to approve to delegate the authority to enter into a contract for Structural Steel for the Newark project for an amount not to exceed $5 million. A roll call vote was taken: Ayes: Weed, Foster, McMillin, Yee, Nardolillo, Brunton; Noes: 0; Abstain: 0; Absent: Archer; (Advisory Vote - Aye: Tilma).

 

 

37. (Attachment 37) Approval of 2005 – 2010 District Strategic Plan

 

Motion Approved Moved/Yee/Seconded/Nardolillo/Passed to approve the 2005 – 2010 Strategic Plan. A roll call vote was taken: Ayes: Weed, Foster, McMillin, Yee, Nardolillo, Brunton; Noes: 0; Abstain: 0; Absent: Archer; (Advisory Vote - Aye: Tilma).

 

 

Reports and Announcements

Administration

Board

Correspondence

 

Agenda Items for Future Meetings

Mr. Weed requested a workshop on the concept of Shared Governance.

 

Mr. Brunton informed the Board that he will be providing a report on the Board Self Evaluation feedback.

 

Mr. Nardolillo requested that the topic of campus lighting be discussed.

 

 

Adjournment Time: 10:50 p.m.

 

 

 

Doug Treadway

Secretary