AP 3520 Local Law Enforcement - Administrative Procedures, Chapter 3 General Institution

  • References: Education Code Section 67381; 34 Code of Federal Regulations Section 668.46

The District, on behalf of each campus or center, has a written agreement with local law enforcement agencies. The agreement clarifies operational responsibilities for investigations of Part I violent crimes, defined by law as willful homicide, forcible rape, robbery, aggravated assault, arson, and vehicle theft occurring at each location.

The written agreement designates which law enforcement agency has operational responsibility for violent crimes and delineates the specific geographical boundaries of each agency’s operational responsibility, including maps as necessary.

The written agreements required by the Board policy are public records and are made available for inspection by members of the public upon request to Campus Police Services.

Campus Police Servicesmaintains a close working relationship with the Fremont and Newark Police Departments. Campus Police Services occasionally works with other law enforcement agencies, including the Alameda County Sheriff’s Department. Meetings may be held between the leaders of these agencies on both a formal and informal basis. Campus Police Services and the Fremont and Newark Police Departments communicate regularly on the scene of incidents that occur in and around the campus area. When incidents arise that require joint investigative efforts, resources, crime related reports and exchanges of information, Campus Police Services will work closely with The Fremont and Newark Police Departments. There is a written memorandum of understanding between Campus Police Services and the Fremont Police Department and the Newark Police Department.

In response to a call, Campus Police Services will take the required action, dispatching an officer or asking the victim to file an incident report. All incident reports received by Campus Police Services are forwarded to the Vice President of Administrative Services and to the Vice President of Student Services for matters involving students for review and potential action. Campus Police Services may investigate a report when it is deemed appropriate.

Crimes should be reported to Campus Police Services to ensure inclusion in the annual crime statistics and to aid in providing timely warning notices to the community, when appropriate.

Community members, students, faculty, staff, and guests are encouraged to report all crimes and public safety related incidents to Campus Police Services in a timely manner. To report a crime or an emergency on the Fremont or Newark campus, call Campus Police Services by dialing 9-1-1. To report a non-emergency security or public safety related matter, on the Fremont campus call Campus Police Services at (510) 659-6111 and on the Newark campus call Campus Police Services at (510) 742-2311.

The Ohlone Community College District Campus Police Services have complete police authority to apprehend and arrest anyone involved in illegal acts on-campus and areas immediately adjacent to the campus. If minor offenses involving District rules and regulations are committed by a student, Campus Police Services may also refer the individual to the Vice President of Student Services. Major offenses such as rape, murder, aggravated assault, robbery, and auto theft are reported to the local law enforcement and the Campus Police Services Department and local law enforcement work together to solve these serious felony crimes. Campus Police Services personnel work closely with local, state, and federal police agencies. The Campus Police Services Department is also a part of the local 911 Emergency System.

Security officials have the authority to ask persons for identification and to determine whether individuals have lawful business at the District. Security officials do not possess arrest powers. Criminal incidents are referred to the local law enforcement officers who have jurisdiction on the campus. The District maintains a highly professional working relationship with the Fremont and Newark Police Departments. All crime victims and witnesses are strongly encouraged to immediately report the crime to the Campus Police Services Department. Prompt reporting will assure timely warning notices on-campus and timely disclosure of crime statistics.

In aligning this procedure with the intent of the codes and regulations referenced above:

Campus “Pastoral Counselors” and Campus “Professional Counselors,” when acting as such, are not considered to be a campus security officers and are not required to report crimes for inclusion into the annual disclosure of crime statistics. As a matter of policy, they are encouraged, if and when they deem it appropriate, to inform persons being counseled of the procedures to report crimes on a voluntary basis for inclusion into the annual crime statistics.

As defined in the regulations and codes referenced above:

  • A Pastoral Counselor is an employee of a District who is associated with a religious order or denomination, recognized by that religious order or denomination as someone who provides confidential counseling and who is functioning within the scope of that recognition as a pastoral counselor.
  • A Professional Counselor is an employee of a District whose official responsibilities include providing psychological counseling to members of the District’s community and who is functioning within the scope of his or her license or certification.

Adopted: December 2009
Revised: July 2012