AP 4020 Program and Curriculum Development - Administrative Procedures, Chapter 4 Academic Affairs

  • References: Title 5 Sections 51021, 55000 et seq., and 55100 et seq.; Accreditation Standards II.A; U.S. Department of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended.

The Curriculum Committee, a standing subcommittee of the Faculty Senate, reviews and makes recommendations on proposals for adding, expanding, deleting, or modifying programs and courses offered by the College. All Academic Divisions have a minimum of one faculty representative and there are two voting student members. The Vice President, Academic Affairs; Vice President, Student Services; Division Deans; and Director of Curriculum and Scheduling are non-voting members.  Faculty have two-year appointments, which are staggered to provide for continuity from year to year. The chairperson is an elected faculty member who served on the committee the previous year.

The following are the procedures involved in developing New Courses, Revised Courses, Distance Education Courses and New Programs:

New Courses

  • Faculty member enters new course in CurricUNET.
  • Curriculum Committee screens course. Faculty member submits course to Curriculum Committee for approval.
  • The VP Academic Affairs sends the approved course to Board for approval at next Board meeting after Curriculum Committee meeting.
  • The Curriculum and Scheduling Office staff enter the course into Curriculum Inventory.
  • Curriculum and Scheduling Office receives course control number from Chancellor’s Office.
  • Curriculum and Scheduling Office builds new course in Datatel with the course control number supplied by the Chancellor’s Office.

Revised Courses

  • The Curriculum Committee screens the course.
  • Faculty member submits course to the Curriculum Committee for approval.
  • The Curriculum and Scheduling Office enters revised course information into Curriculum Inventory.
  • Curriculum and Scheduling Office receives new course control number from Chancellor's Office for certain changes (see list below).
  • The Curriculum and Scheduling Office enters new course revision into Datatel (including new course control number, if necessary).
  • Faculty member enters new program into CurricUNET.
  • The Curriculum Committee approves Program.
  • The VP Academic Affairs sends Program to the Board for approval at next Board meeting after Curriculum Committee meeting.

Distance Education Courses

Separate Distance Education Committee approval is required for courses being offered either fully online or as hybrids (where part of in-person scheduled class time is replaced by an online format).

Steps in the process:

  • Faculty member obtains approval from Division Dean to offer the class online or as a hybrid.
  • Faculty member fills out the two Distance Ed approval forms in CurricUNET and launches the course in CurricUNET. (Additional revisions may also be needed on the Course Outline of Record in CurricUNET.) **See separate CurricUNET guidelines for completing the DE forms and launching the course in CurricUNET.
  • Faculty member obtains DE Committee approval. The course runs through the various steps in the approvals process in CurricUNET, which l leads to the course being put on a Distance Ed meeting agenda. The DE chair contacts the faculty member if further clarification is needed on the DE forms or in the Course Outline. Once the course is ready, the committee reviews the DE forms and the Course Outline in CurricUNET and votes to approve the course.
  • The Faculty member completes final revisions. The course then moves on to the next stage in the approvals process (either final approval or additional review/screening by the Curriculum Committee—the faculty member is contacted if additional revisions are required).
  • The Faculty member obtain final approval from Curriculum Committee. After completing all necessary revisions, the course moves to the final stage in the approvals process: approval by the Curriculum Committee at a Curriculum Committee voting/issues meeting. The faculty member is informed of the status of the course in the approvals process and of the outcome of the voting meeting.
  • The Faculty member contacts Division Dean to create online or hybrid sections of the course in Web Advisor and the printed Class Schedule, once the course has been fully approved for DE.

Ohlone’s DE procedures require that faculty members who will be teaching online or hybrid courses receive adequate training in teaching in an online format. The Division Dean, working in conjunction with the Distance Ed Dean, determines minimum qualifications for faculty and recommends additional training, as deemed necessary. The Online Education office offers workshops and one-on-one training sessions on a regular basis throughout the year. Additional off-site training may be recommended.

New Programs

  • Faculty member enters new program into CurricUNET.
  • Curriculum Committee approves program.
  • VP Academic Affairs sends program to the Board for approval at next Board meeting after Curriculum Committee meeting.
  • Curriculum and Scheduling Office is notified by Chancellor's Office of program approval or denial.
  • Curriculum and Scheduling Office enters program into Curriculum Inventory.

Federal Financial Aid Eligibility

For purposes of federal financial aid eligibility, a “credit hour” shall be not less than:

  • One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week per 16.4 week semesters, or the equivalent amount of work over a different amount of time; or
  • At least an equivalent amount of work as required in the paragraph above, of this definition for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.

Curriculum committee approved: February 4, 2013
Adopted: November 2013