AP 4240 Academic Renewal - Administrative Procedures, Chapter 4 Academic Affairs

  • Reference: Title 5 Section 55046

Students may petition to have their academic record reviewed for academic renewal of substandard academic performance under the following conditions:

  • Students must have achieved a grade point average of at least 2.0 in a minimum of 15 units at Ohlone after the term for which academic renewal is sought, and
  • at least three yearsmust have elapsed from the time the course work to be removed was completed.

Up to two terms of course work may be eliminated from consideration in the cumulative grade point average.

Only courses for which substandard grades (D, F, or NP) were assigned are eligible for academic renewal.  Academic renewal actions are irreversible.  When academic renewal has been approved, previously recorded substandard coursework is to be disregarded in the computation of a student's grade point average, the student's permanent academic record will be annotated in such a way to ensure an accurate record of all coursework and a complete academic history.

Academic renewal procedures do not conflict with the District's obligation to retain and destroy records or with the instructor's ability to determine a student's final grade.

The opportunity for academic renewal refers to previous work at Ohlone College and/or other colleges. Academic renewal is an internal procedure and is not binding on other institutions that may receive a student who has had work excluded through the academic renewal process.

Requests for academic renewal are initiated by petition to the Office of Admissions and Records.

Faculty Senate Approved: November 7, 2012
Adopted: January 2013