AP 4250 Probation - Administrative Procedures, Chapter 4 Academic Affairs

  • Reference: Title 5 Sections 55030, 55031, 55032, 55033, and 55034

Notification of Probation

Each student is entitled to be notified of his/her academic standing and the availability of college support services to respond to the academic difficulty before the student is dismissed.  Notification will consist, at a minimum, of the following:

Academic Probation

A student who has attempted 12 or more units and who then earns a cumulative GPA of less than 2.0 during fall or spring semester shall be placed on Academic Probation the following semester.   After each semester in which the student’s grade point average falls below 2.0 in all units attempted, a notice that the student is on probation shall be sent to the student informing him/her that he/she is on academic probation.

Progress Probation

A student who has attempted 12 or more units shall be placed on Progress Probation when the percentage of all units for which entries of W (withdrawal), I (incomplete), and/or NP (no pass) are recorded reaches or exceeds 50%.  After each semester in which the percentage of a student’s recorded entries of “W,” “I,” “NC” and “NP” reaches or exceeds 50% of all units in which a student has enrolled, a notice that the student is on probation shall be sent to the student informing him/her that he/she is on progress probation.

“All units attempted” is defined as all units of credit for which the student has enrolled at the community college he/she attends.

After the third semester in which the student’s overall grade point average is below a 1.75 and/or on progress probation, a notice that the student has been dismissed will be sent to the student informing him/her that he/she will be required to petition for reinstatement in order to enroll in future terms.

Probationary Letter/E-mail

The letter/e-mail notifying the student of probation will cover, at a minimum, the significance of being on probation and description of related support services available.

Faculty Senate approved: February 20, 2013
Adopted: October 2013