AP 4255 Disqualification and Dismissal - Administrative Procedures, Chapter 4 Academic Affairs

  • Reference: Title 5 Sections 55033, and 55034

Standards for Dismissal

A student who is on academic probation shall be subject to dismissal if the student earned a cumulative grade point average of less than 1.75 in all units attempted in each of 3 consecutive semesters.

A student who has been placed on progress probation shall be subject to dismissal if the percentage of units in which the student has been enrolled for which entries of “W,” “I,” “NP” and “NC” are recorded in at least 3 consecutive semesters reaches or exceeds fifty percent (50%).

Dismissal Letter/E-mail

A student will be notified that he/she is subject to dismissal at the beginning of the following term after he/she has reached this status.  This communication will include an explanation of the policy, a definition of dismissal and procedures for both reinstatement and appeal.     

Reinstatement Procedures

Any student who has been dismissed after having been placed on probation may petition for reinstatement at any time.  Petitions are available from and submitted to the Counseling Department.  Approval of this petition may require stipulations set forth by the Counseling Department in an effort to help the student improve his/her academic standing.

Appeal of Dismissal

Students who have applied for reinstatement and been denied may appeal this decision, in writing and within two weeks, to the Dean of Counseling.  If the student fails to file a written petition within two weeks the student waives all future rights to appeal the dismissal action.  It is the student’s responsibility to indicate on the petition a clear statement of the grounds on which continued enrollment should be granted and to provide evidence supporting the reasons.  Petitions will be reviewed by the Dean of Counseling.

The student will continue on dismissal until the Dean of Counseling decides on the student’s appeal.

The decision of the Dean of Counseling will be communicated to the student in writing by the Counseling Department.  The Counseling Department will notify the student of its action within two weeks of receipt of the student’s appeal.  The student may appeal the decision of the Dean of Counseling in writing to the Vice President of Student Services within one week of the date of notification of the decision of the Dean of Counseling. The Vice President will bring the student appeal to the college’s Academic Appeals Committee to decide the matter.  The decision of the Academic Appeals committee is final.

If the dismissal appeal is granted, the student will be re-admitted for that term.  Students who have been reinstated will continue to be on dismissal status for the re-admitted semester of enrollment.  Students must continue to follow the procedures for reinstatement each semester they are on dismissal status.

Standards for Evaluating Appeals

Dismissal appeals may be granted:

  • if the dismissal determination is based on the academic record for one semester in which the record does not reflect the student’s usual level of performance due to accident, illness, or other circumstances beyond the control of the student.  Verification should be submitted with the appeal.
  • if the student enrolls in a corrective program designed to assist him/her in improving academic skills, such as obtaining academic counseling, and/or limiting course load. 
  • when there is evidence of significant improvement in academic achievement.

Re-Admission after Dismissal

Students who are dismissed and who sit out at least one semester should be considered for reinstatement upon their return.

Faculty Senate approved: February 20, 2013
Adopted: October 2013