AP 7217 Emeritus Status - Administrative Procedures, Chapter 7 Human Resources

  • References: Education Code §66700 §70901 & 70902; Title 5 §53200 (d) (1) & (2) and §53203 (d) (1) & (2); AB 1725

Emeritus is an honorary title awarded to recognize distinguished service and to encourage continued association with the college. The Board of Trustees shall grant emeritus status to all qualified academic staff, classified staff, or trustees upon retirement, separation from the district, or death as recommended by the President/Superintendent per the following procedures:

Emeritus status extends the following privileges to retirees:

  1. A permanent staff card indicating emeritus status
  2. Emeritus business card
  3. Lifetime parking privileges
  4. Library checkout privileges
  5. Use of campus athletic facilities
  6. Free admission to departmental drama and music presentations having performances promoted specifically for emeritus staff.  Reservations are required and include the Emeritus and one guest
  7. Bookstore discount
  8. Continue use of Ohlone e-mail address and a static Ohlone website (Any resigning or retiring staff, faculty, and/or administrator who is ineligible for emeritus status may also retain their e-mail and static website with the consent of their dean or supervisor.) 

Emeritus status qualifications:

  1. An academic staff member, classified staff member, or trustee who has served the district in a full-time teaching, counseling, administrative, staff, or trustee position for a minimum of 10 years will be eligible for consideration for emeritus status. The President/Superintendent may waive the time requirement for extenuating circumstances.
  2. An academic staff member who has served the district in an adjunct teaching, counseling, and/or administrative position for 20 or more years, and who has given outstanding meritorious service in college-wide activities, such as committee work, program development, community service, faculty leadership, or outstanding service to students, will be eligible for consideration for emeritus status. The President/Superintendent may waive the time requirement for extenuating circumstances.

Emeritus status procedures:

  1. For eligible faculty, each fall the Faculty Senate of Ohlone College shall review all the names of eligible faculty members to determine which will be recommended for faculty emeritus status. Prior to making a recommendation, the Senate may seek advisory input from the departmental faculty, or in the case of a small department, from allied departmental faculty.
    1. This determination shall be placed on an agenda of a regularly scheduled Faculty Senate meeting and approved by majority vote.
    2. Once approved, the Senate President will forward the recommendations to the President/Superintendent for approval and referral to the Division Dean.
    3. The Division Dean will seek input from the departmental faculty and others to create a resolution for inclusion on a subsequent Board of Trustees agenda.
  2. For all eligible classified staff and administrators, each fall the appropriate Division Deans and/or Vice Presidents shall review all the names of eligible classified staff and administrators to determine which will be recommended for emeritus status. Prior to making a recommendation, the Division Deans and Vice Presidents may seek advisory input from the departmental staff, or in the case of a small department, from allied departmental staff.
    1. The appropriate Vice President will forward the recommendations to the President/Superintendent for approval.  
    2. Once approved, the Division Deans and/or Vice Presidents will seek input from the departmental employees and others to create a resolution for inclusion on a subsequent Board of Trustees agenda.
    3. Classified staff members and administrators who report directly to the President may be recommended to the Board of Trustees directly by the President.
    4. The Board of Trustees will determine if a retired President/Superintendent shall be granted emeritus status.
  3. The Board of Trustees will determine if a retired trustee shall be granted emeritus status.
  4. The Board of Trustees will review the recommendations of the President at an open session board meeting and will normally accept the recommendations for approval and presentation of the Emeritus Resolution. 
  5. Once accepted by the Board of Trustees, the faculty, administrative staff member, classified staff member, or trustee will have “Emeritus” placed by the title of his/her academic, administrative, classified or trustee position at the time of retirement.

Adopted: June 2015