10.1 REGULATIONS ON USE OF BUILDINGS (Amended by President/Superintendent 10/86; 10/90; 4/91; 6/93; 12/96; 4/04)
10.1.1 Regulation on Smoking (Effective: June 1, 2004; Revised: 09/10/07)
A. Legal Authority: The Board approved a motion delegating the approval of this (smoking) policy to the President/Superintendent at the October 9, 1974, Board meeting.
B. (Administrative) Regulations:
Ohlone College is a designated Smoke Free College. Smoking is prohibited in all college vehicles, buildings, indoor and outdoor facilities, handicapped parking and all open areas except for general use parking lots. At the Newark Center for Health Sciences and Technology campus, smoking will also be prohibited in the parking lots, as the entire campus will be smoke free.
This regulation applies to all properties and facilities owned or leased by the Ohlone Community College District.
10.1.2 Regulation on Maintaining a Drug-Free Campus (Adopted: 7-26-89; Revised: 8/90)
This statement of policy and information is provided to students and employees of Ohlone College in accordance with the Drug-Free Workplace Act of 1988, 34 CFT, Part 85F and the Drug-Free Schools and Communities Act of 1989, P.L. 101-226, Section 22.
A. Students and employees of Ohlone College are notified that the unlawful manufacture, distribution, dispensing, possession, or use of drugs and alcohol is prohibited in all areas of the Ohlone College campus and as part of any College activities. Actions will be taken against students and employees for violation of such prohibition.
B. Students and employees are hereby informed of the following:
1. There are local, state, and federal sanctions for unlawful possession, use, or distribution of illicit drugs and abuse of alcohol. Such sanctions include fines and imprisonment in the state prison.
2. Use of illicit drugs and abuse of alcohol are dangerous to students, employees, and others and to the general welfare of the College. Health risks include physical and mental illnesses which may lead to disability and even death.
3. Information about counseling, treatment, rehabilitation, and assistance programs may be obtained from College counselors, personnel office staff, and community health care providers.
4. Penalties as noted in Item "F" may be imposed upon students and employees for drug and alcohol violations occurring on campus or in College-sponsored activities.
C. In accordance with law, this statement of policy and information shall be distributed to students and employees annually.
D. Employees engaged in the performance of any federal grant shall as a condition of employment abide by the terms of this statement of policy (A.) and notify the College of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction.
E. The College shall notify the federal agency within ten (10) days after receiving notice under Item (D.) from an employee or otherwise receiving actual notice of such conviction.
F. Students and employees who are found in violation of the standards of conduct described in paragraph A shall be subject to College sanctions as follows:
1. Students shall be subject to sanctions (outlined in the Standards of Student Conduct and Discipline and Due Process Procedures) up to and including expulsion.
2. Employees shall be subject to appropriate personnel action up to and including termination of employment.
3. Students and employees may be required to participate satisfactorily in a drug or alcohol abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency.
G. The College shall make a good faith effort to continue to maintain the campus free of drug and alcohol use through implementation of items "A" through "F" of this document.
H. The College shall conduct a biennial review of this program to determine its effectiveness, implement needed changes, and ensure consistent enforcement of sanctions.
10.1.3 Policy on Eating and Drinking in College Buildings (Amended by President/Superintendent 10/86)
A. Legal Authority: The Board approved a motion delegating the approval of this policy to the President/Superintendent at the November 26, 1975, Board meeting.
B. Purpose: To provide a policy on eating and drinking in buildings.
C. Regulations:
1. No eating or drinking is permitted in classrooms, laboratories, public offices, excluding student and staff offices, and the interiors of public areas including, but not limited to, the lobby and hallways. Exceptions may be made for committees, group meetings, and special events.
2. Eating and drinking is permitted in staff and student lounges, outside areas, and the cafeteria in Building #5.
3. Persons are expected to place all litter in receptacles provided for this purpose.
4. Persons using the cafeteria must wear shoes and shirts.
5. Moving trays, china dishes, china cups and saucers, and cafeteria silverware from the cafeteria is prohibited.
Staff and students who wish to take food out of the cafeteria should arrange to have the food packaged in paper cartons or use paper plates and plastic silverware.
10.1.4 Policy on Animals in Building
A. Legal Authority: The Board approved a motion delegating the approval of this policy to the President/Superintendent at the November 26, 1975, Board meeting.
B. Purpose: To provide a policy on animals in buildings.
C. Procedure:
1. Animals will not be permitted in the classrooms, laboratories, conference rooms, cafeteria, gymnasium, and public areas inside buildings.
2. Blind students requiring the use of a trained dog for guidance purposes are excepted from this policy. Other exceptions may be approved by the Vice President, Student Services.
(Approved: 6-25-86; amended: 10-14-87; 4-23-97; 12-10-97; 8-12-98)
Statement on Use of Facilities: The Board of Trustees encourages full use of college facilities by community groups at such times as they are not required for College activities. Lease arrangements or fees are required of most groups. Community groups desiring to use College facilities including classrooms, the gymnasium, swimming pool, playing fields, and the satellite dish must secure advance permission by filing an Application for Use Form available on the Civic Center Rentals website at http://www.ohlone.edu/org/rentals/application.html.
10.2.1 Policy for Use of College Facilities
A. The Board of Trustees of the Fremont-Newark Community College District recognizes as an important responsibility the development and implementation of a comprehensive program of community services for the residents of the District. Consistent with this position, the Board encourages use of College facilities by community groups at such times as they are not required for College activities.
B. Priorities for Use of Facilities: To provide for maximum use of College facilities by the community and to minimize the potential for conflict, the following priorities are established.
1. First priority is reserved for the College's educational program and for College events.
2. Second priority will be given to schools and colleges when the purpose of the use is educational.
3. Third priority will be given to youth groups, civic and service groups, public agencies and other groups organized for cultural, educational or recreational activities.
4. Organizations within the District will have priority over those from outside the District.
5. Priorities shall be maintained in such a way that no group will monopolize a facility.
6. Groups which are not generally recognized as "non-profit" will receive the lowest priority when requesting use of the facilities.
7. Use may be canceled at any time prior to use should facilities be needed for college purposes.
8. Once an application has been approved, the use shall not be preempted by another applicant with a higher priority.
C. Scheduling of Facilities
1. Applications for use of College facilities may be obtained from the Civic Center Rentals website at http://www.ohlone.edu/org/rentals/application.html.
2. Civic Center Rentals will approve the dates and times the facilities are to be used.
3. Applications for use of District facilities should be filed with the Civic Center Rentals at least three weeks in advance of intended use and will not be approved for a period exceeding one semester. Applications received for the following semester shall be held for processing until College programs for that semester have been finalized.
4. If fees are assessed to an organization, full payment is due in advance of the scheduled use unless other arrangements have been approved by the Civic Center Rentals. Payment due date is indicated on the approved facility application.
5. Applications must state specific facilities, dates, and hours. These hours should include opening, set-up, take-down, and closing of facilities in addition to the time of actual use. The group representative responsible for the activity must have the approved application available during the activity. If not, the group may be required to leave the facility. It shall be the responsibility of the user group to see that facilities are vacated as scheduled.
D. Special Requirements and Conditions
1. Applications shall originate with established and responsible organizations of good reputation located within the District. Groups not qualifying as community organizations but organized for educational purposes may also qualify for use of facilities.
2. Applications for individual use cannot be considered. All juvenile organizations or groups must have adult sponsorship and supervision.
3. State law specifies that no entertainment shall be permitted which reflects negatively in any way upon persons because of race, religion, color, creed, sex, age, or disability.
4. Use of facilities requires the presence of a custodian. Additional custodial and campus police services also may be required.
5. Possession or consumption of alcoholic beverages, dangerous drugs, or narcotics is not permitted on College property. Any person under the influence of such shall be required to leave the campus.
6. Groups or organizations using College facilities shall conform to all city and county ordinances and fire regulations.
7. Decorations must be flame-proof and shall be erected and taken down in a manner not destructive to property. The use of any material or device which constitutes a hazard is expressly prohibited.
8. Display materials used or distributed on campus must be approved by Civic Center Rentals and must be removed immediately after the event.
9. Facilities must be protected from damage and mistreatment, and precautions for cleanliness maintained. Restrictions regarding smoking, eating, and drinking in rooms and buildings must be observed. The group authorized representative assumes this responsibility. Should District property be damaged or abused, the cost of repair shall be paid by the group involved.
10. The organization and its members shall be held responsible for any and all loss, accident, neglect, injury, or damage to person, life, or property which may be the result of, or may be caused by the organization's occupancy of the facilities or premises, and for which the District might be held liable. The organization shall protect and indemnify the District, the Board, and/or any officer, agent, or employee of the District and save them harmless in every way from all suits or actions at law for damage or injury to persons, life, or property that may arise or be occasioned in any way because of the occupancy of the facilities or premises. The District will require the furnishing of a certificate of liability insurance from the applicant in the amount of $1,000,000. This requirement may be waived by the Vice President, Business Services, or his/her designee.
11. The District, at its discretion, shall have the right to cancel and terminate use of facilities immediately upon discovery of any violation of the regulations, conditions, or provisions of facility use on the part of the requesting group. Should any such violation occur, the District shall have the right to deny any future requests by the group.
12. All cancellations should be made at least two working days prior to intended use.
13. Concession services are provided by the College Athletic Department. If desired, applicant should contact this department directly at (510) 659-6044.
14. Organizations wishing to serve food at an event, other than an athletic activity using concession services (see Number 13), must have plans approved by Civic Center Rentals. The use and choice of a food vendor is at the discretion of Civic Center Rentals. After approval of an organization's plan, arrangements with the vendor will be the responsibility of the organization.
E. Fee Schedule (Effective September 1, 2008) Revised in accordance with board approval on 7/9/08 (http://www.ohlone.edu/org/board/packets/2008/20080709/18a-facilityusefeesmemo.pdf).
CIVIC CENTER FEE RENTAL SCHEDULE (NON-PROFIT GROUPS)
Policy Adopted to Charge an Amount not to Exceed Fair Rental Value to all "For Profit" Groups and to all Non-profit Groups Falling Under Education Code Section 82542(c): Effective Date September 1, 2008.
$90 Classroom ($30 for each additional hour)
$210 Lecture Hall - Small ($70 for each additional hour)
$255 Lecture Hall - Large ($85 for each additional hour)
$120 Band Room ($40 for each additional hour)
$120 Choral Room ($40 for each additional hour)
$120 Weight Room ($40 for each additional hour)
$150 Aerobic Room ($50 for each additional hour)
$90 Tennis Courts (8) ($30 for each additional hour)
1. Use up to 3 hours plus charge for each additional hour.
2. Plus required custodial services.
3. Plus additional staff as required at overtime rate.
4. Plus equipment fee.
$345 Gymnasium (major events, e.g. games/tournaments) ($115 each additional hour)
$300 Cafeteria ($100 each additional hour)
$270 Swimming Pool (major events, e.g. swim meets) ($90 each additional hour)
1. Use up to 3 hours plus charge for each additional hour.
2. Plus required custodial services.
3. Plus additional staff as required at overtime rate.
4. Plus equipment fee.
$210 Gymnasium - Practice (does not include use of locker/shower rooms) ($70 each additional hour)
$270* Swimming Pool -- Swim Practice under unusual circumstances which result in additional direct costs to District, e.g. use of facility on Sunday or over holiday period, use by non-recurring one-time users during off hours, etc. (includes use of locker/shower rooms; towels not included) ($90 for each additional hour)
$90 Hourly charge for swimming pool - swim practice under usual circumstances (includes use of locker/shower rooms: towels not included)
*1. Use up to 3 hours plus charge for each additional hour
*2. Plus required custodial services.
*3. Plus additional staff as required at overtime rate.
*4. Plus equipment fee.
$150 Locker/Shower Rooms (major events: towels not included) ($50 for each additional hour)
$195 Softball Field ($65 for each additional hour)
$255 Soccer Field ($85 for each additional hour)
$210 Baseball Field ($70 for each additional hour)
1. Use up to 3 hours plus charge for each additional hour.
2. Plus required custodial services.
3. Plus additional staff as required at overtime rate.
4. Plus equipment fee.
Parking Lot Activities:
$195 1 lot (up to 3 hours) ($65 for each additional hour)
$400 Satellite Dish (1/2 day, four-hour time block)
1. Fee includes:
A. All technical staff time (one hour preparation time plus all program air time).
B. Room for four hours.
C. A VHS copy of the teleconference.
D. Interactive telephone capabilities.
2. Plus required custodial costs.
3. Plus room costs beyond four hours.
4. Plus additional services, facilities, and equipment at established rates.
CIVIC CENTER FEE RENTAL SCHEDULE (FOR-PROFIT GROUPS)
Policy Adopted to Charge an Amount not to Exceed Fair Rental Value to all "For Profit" Groups and to all Non-profit Groups Falling Under Education Code Section 82542(c): Effective Date September 1, 2008.
$ 210 Classroom ($70 for each additional hour)
$255 Lecture Hall - Small ($85 for each additional hour)
$345 Lecture Hall - Large ($115 for each additional hour)
$315 Band Room ($105 for each additional hour)
$315 Choral Room ($105 for each additional hour)
$165 Weight Room ($55 for each additional hour)
$195 Aerobic Room ($65 for each additional hour)
$135 Tennis Courts (8) ($45 for each additional hour)
1. Use up to 3 hours plus charge for each additional hour.
2. Plus required custodial services.
3. Plus additional staff as required at overtime rate.
4. Plus equipment fee.
$495 Gymnasium (major events, e.g. games/tournaments) ($165 each additional hour)
$420 Cafeteria ($140 each additional hour)
$405 Swimming Pool (major events, e.g. swim meets) ($135 each additional hour)
1. Use up to 3 hours plus charge for each additional hour.
2. Plus required custodial services.
3. Plus additional staff as required at overtime rate.
4. Plus equipment fee.
$360 Gymnasium - Practice (does not include use of locker/shower rooms) ($120 each additional hour)
$405* Swimming Pool -- Swim Practice under unusual circumstances which result in additional direct costs to District, e.g. use of facility on Sunday or over holiday period, use by non-recurring one-time users during off hours, etc. (includes use of locker/shower rooms; towels not included) ($135 for each additional hour)
$135 Hourly charge for swimming pool - swim practice under usual circumstances (includes use of locker/shower rooms: towels not included)
*1. Use up to 3 hours plus charge for each additional hour
*2. Plus required custodial services.
*3. Plus additional staff as required at overtime rate.
*4. Plus equipment fee.
$195 Locker/Shower Rooms (major events: towels not included) ($65 for each additional hour)
$315 Softball Field ($105 for each additional hour)
$375 Soccer Field ($125 for each additional hour)
$315 Baseball Field ($105 for each additional hour)
1. Use up to 3 hours plus charge for each additional hour.
2. Plus required custodial services.
3. Plus additional staff as required at overtime rate.
4. Plus equipment fee.
Parking Lot Activities:
$240 1 lot (up to 3 hours) ($80 for each additional hour)
$400 Satellite Dish (1/2 day, four-hour time block)
1. Fee includes:
A. All technical staff time (one hour preparation time plus all program air time).
B. Room for four hours.
C. A VHS copy of the teleconference.
D. Interactive telephone capabilities.
2. Plus required custodial costs.
3. Plus room costs beyond four hours.
4. Plus additional services, facilities, and equipment at established rates.
SERVICE FEES
Custodial/Additional Staff
Application Processing Fee $25.00 (nonrefundable)
Campus Police $54 per hour
Maintenance $54 per hour
Custodian $37 per hour
Groundskeeping $38 per hour
Piano Tuning $105 per hour
SPECIAL EQUIPMENT FEE
Record Player - - - - - - - - - - - - $ 25 (plus labor charge for operator)
VCR - - - - - - - - - - - - - - - - - - -$ 25 (plus labor charge for operator)
Film Projector - - - - - - - - - - - - $ 25
Slide Projector - - - - - - - - - - - - $ 50
Public Address System - - - - - - $ 25
Tape Recorder - - - - - - - - - - - - $ 25
Band Shell- - - - - - - - - - - - - - - $ 50 (Approved June, 1995)
Choral/Band Risers - - - - - - - - -$ 5 each (Approved June, 1995)
Grand Piano - - - - - - - - - - - - - -$100 (Plus $105 for tuning)
Upright Piano - - - - - - - - - - - - -$ 80 (Plus $105 for tuning)
Platform (ASOC) - - - - - - - - - - $ 15 (Each Section)
8 sections (8' x 6' x 16" h.)
Stage (Community Services)- - - $15 (Each Section)
40 sections (4' x 4' x 30" h.)
Notes: (1) The Ohlone Community College District reserves the right to terminate any agreement.
(2) Except as may be required by law, no activity shall be charged an amount not to exceed direct costs. Education Code Section 82542(c).
The "swimming pool--swim practice" fee and VCR fee adopted by the Board of Trustees September 23, 1992, effective November 1, 1992.
The Ohlone Community College District reserves the right to terminate any agreement with a 30-day notice.
10.2.2 Use of Physical Education and Athletic Facilities Policy (Amended: 12-13-95)
A. Legal Authority: The Board approved a motion delegating the approval of this policy to the President/Superintendent at the February 25, 1976, meeting.
B. Policy: It shall be the policy of the Fremont-Newark Community College District to give first priority to the College's instructional program. Uses by other segments of the College or broader community are encouraged and will be approved to the extent that they are in compliance with all Federal statutes and local and State statutes and regulations and will not unduly disrupt scheduled programs. Any exception must have the approval of the President/Superintendent.
C. Purpose: To provide administration procedures for the scheduling of physical education and athletic facilities.
D. Procedure:
1. Priority for use of physical education facilities shall be in the following order:
a. Physical education classes
b. Athletic events
c. Other College activities
Outside groups not related to the College will have use of the facilities only when the College is not using the requested facility.
2. Use of any facility in the physical education-athletic complex must be cleared through the Athletic Director and/or the Division Dean to determine if there are any conflicts. If clearance involves athletic programs, the Athletic Director will be consulted; and for instructional classes, it will be cleared through the Division Dean. All pool use shall also be coordinated with the Athletic Director and/or Division Dean.
3. Civic Center Rentals shall have the responsibility to determine if a particular facility is available, determine any charges, and approve all requests. The Physical Education Department and Athletic Director shall notify Civic Center Rentals of all use of its facilities.
4. A "rule of thumb" guideline will be that no class or scheduled classes shall be canceled or moved more than one time in any given semester.
5. Use of any special equipment (scoreboards, speaker system, gymnastic equipment, mats, portable equipment) must be either under the supervision of a College employee or someone who has been approved for use of the equipment by the Athletic Director or Division Dean.
6. Gym shoes must be used on the main floor, weight room, and activity room.
7. Use of the gymnasium complex must be supervised by a College employee. After all events, adequate maintenance and custodial services shall be provided so that the facility is maintained and ready for instructional use.
8. No food or beverages will be allowed on the main floor. There shall be no smoking in the gymnasium.
9. Sunday is the preferred day for scheduling of the gymnasium.
10. A.S.O.C. shall have first priority in operating a concession stand for any event. Other groups that wish to operate a concession must have the approval of A.S.O.C.
11. Community organization's use of athletic fields will be limited to special uses (games, playoffs, etc.).
12. Mats must be used for golfing.
13. The baseball field shall be approved for use only to teams that use a regulation size field.
14. Reservations for use of the Tennis Court by individuals, when the facilities are available and are not needed by the College for educational purposes, will be considered at a nonrefundable facility use charge of $4 per court for up to 90 minutes of use.
10.2.3 Use of Small Dining Room in Building #5 (Approved: 12-7-84)
A. Legal Authority: The Board approved a motion delegating the approval of this policy to the President/Superintendent at the November 26, 1975 Board meeting.
B. Purpose: To provide administrative procedures for the scheduling of the small dining room in Building #5.
C. Procedure:
1. The staff secretary in charge of room scheduling will be responsible for scheduling of room 5209, the small dining room of the cafeteria.
2. The staff secretary shall notify the Coordinator of Student Activities and Vice President, Student Services of any reserved use of Room 5209 during the 11:00 a.m. to 2:00 p.m. period.
3. The Faculty Dining Room (5209) shall be designated primarily as a private lunch area for college staff. Scheduling of meetings or events between 11:00 a.m. to 2:00 p.m. in this room will be limited. Preemptive events or meetings should be screened using the following criteria:
a. open to all college staff, or
b. a meal will be served or eaten, or
c. use of the room is necessary for special event
4. Signs noting the future limiting of the room for an 11:00 a.m. to 2:00 p.m. special use should be posted two days in advance of the use date.
5. Scheduling before 11:00 a.m. and after 2:00 p.m. will be handled as a regular room reservation.
A. Purpose: To provide a policy for security of College keys.
B. Procedure:
1. Keys for all College areas and spaces will be controlled by
the Dean of Administrative Services. The College locksmith shall
be responsible for producing all keys, keeping master inventory
records, issuing, and receiving keys upon authorization from
appropriate Deans, Associate Dean, Assistant Deans, and the
Coordinator of Evening/Weekend Programs, and for rekeying areas
when required.
2. Requests for keys will be authorized only by Deans, Associate Dean, Assistant Deans, or the Coordinator of Evening/Weekend Programs, who are responsible for retaining subrecords on all keys authorized by them. They shall screen all requests as to actual need prior to authorizing their issue and shall be responsible for return of keys when no longer needed.
3. Key holdings of all full-time faculty and staff members shall be inventoried and verified annually at the end of the spring semester.
4. Key holdings of part-time faculty and student assistants shall be inventoried and verified at the end of each academic semester. Administrators responsible for authorizing issue of keys will be responsible for retrieving keys from those part-time faculty members and student assistants who will not be reemployed by the College beyond the end of any semester.
5. Issuance of master keys shall be kept to an absolute minimum. Requests for master keys shall be approved only by the Dean of Administrative Services.
6. A rekeying charge of $10.00 shall be made for each lost key.
7. Keys shall be issued only to individuals who shall be responsible for their proper use and security. Keys shall not be issued to positions or passed on to successors in positions. Keys shall be returned to the College locksmith office in Building #10 when an individual leaves a position.
A. Legal Authority: The Board approved a motion delegating the approval of this policy to the President/Superintendent at the October 10, 1974, Board meeting.
B. Purpose: To provide a policy on signs.
C. Procedure:
1. The promiscuous posting of signs is prohibited.
2. Approval for posting of signs must be secured from the person in charge of the building or area in question. Any signs connected with the evening or weekend programs should be presented first to the Director of Evening Programs.
3. Signs on Floors 1 and 2 of Building #1 shall be approved in place by the Vice President, Student Services or his/her designated staff members.
4. All signs in the Library must be approved by the Director of Learning Resources or his/her designated staff members.
5. Signs in the Bookstore shall be approved in place by the Bookstore Manager or his/her designated staff members.
6. All student-generated signs shall have approval of the Commissioner of Public Relations or other person designated by the President of the Student Council.
7. All signs advertising commercial ventures are prohibited. Exceptions as approved by the Vice President, Student Services are those promulgated by the Bookstore and those which have specific educational benefits for students.
8. To Protect the Interior and Exterior Surfaces, the Following Shall be Followed:
a. Glass Surfaces
No signs on glass surfaces are permitted as glass surfaces can be permanently marred by scotch tape and other materials.
b. Painted Sheetrock
Do not use scotch tape or masking tape on Sheetrock walls. Obtain pins or thumb tacks from Counseling Office or Library.
c. Stained Wood Surfaces and Doors
Refrain from posting any signs on any stained or painted wood surface. Wood surfaces cannot tolerate masking tape, scotch tape, pins, tacks, or nails.
d. Rough Surfaces
Do not post signs on any rough stuccoed wall. Obtain an easel and have portable signs constructed and place the sign next to the appropriate wall.
10.5 SECURITY AND USE OF COLLEGE EQUIPMENT
Employees have the responsibility to exercise care in using equipment assigned for their work and to report abuse or loss of equipment to their supervisors immediately. Failure to promptly report losses or abuse of equipment will result in appropriate disciplinary action.
To Provide Policies for Security and Use of College Equipment:
A. Provide staff with written rules and regulations regarding the security and use of College equipment.
B. Employees have the responsibility to exercise care in using equipment assigned for their work and to report abuse or loss of equipment to their supervisors.
C. Administrators and supervisors are responsible for equipment assigned to their areas and must see that care is exercised in the use and security of assigned equipment.
D. Instructional equipment in space assigned for general classroom will be secured either by storage in locked drawers or cabinets, by a cable locking device, or by bolting equipment to desks, walls, or other objects. Spaces containing specialized equipment to be used as part of an instructional program will be kept locked at all times when not in use.
E. The employees of the Learning Resources Center will deliver audio-visual equipment to classrooms prior to beginning of a class and secure equipment by a locking device. The Learning Resources employees will pick up equipment after class.
F. Audio-visual equipment may be used by College staff for off-campus instruction and for the purpose of preparation of instructional materials if the equipment is appropriately signed for and a copy of the form authorizing the staff member to have the equipment is in their possession.
G. Equipment, similar to mowers and sweepers, will be stored in the warehouse when not in use. When such equipment has an ignition key or other key locking device and when not in use, they will be kept locked and the keys kept in locked key cabinets. All College vehicles when parked in "corp" yard or parked in parking lots and not scheduled for use shall have ignition and door locks locked and keys kept in locked key cabinets in the warehouse. Tools, when not in use, will be kept in the warehouse in locked cabinets.
H. A routine will be established for inspection of control panels on a 24-hour-a-day basis in order to ascertain mechanical, electrical, or water problems as soon as possible.
I. The Stores area of the warehouse is to be kept locked at all times except the time required to load requisitioned stores and to receive supplies and equipment delivered to the College.
J. A staff member may obtain use of a typewriter, calculator, etc., which has been assigned to his/her office and be authorized permission to take equipment off campus for home use on College work by signing a receipt for the same in the office of the appropriate administrator, which will clearly indicate the length of time the equipment will be off campus and the responsibility for the staff member in case equipment is lost, stolen, or misplaced.
10.6 POLICY ON CONSTRUCTION AND REMODELING OF FACILITIES
A. Legal Authority: The Board approved a motion delegating the approval of this policy to the President/Superintendent at the December 28, 1977 Board meeting.
B. Policy: Construction and remodeling projects of any type, including the adding of bookcases or shelves in offices, classrooms, or laboratories shall be completed or receive prior approval only by the maintenance department. Nonstandard or do-it-yourself projects will not be permitted in campus buildings or grounds.
C. Purpose: To provide a policy to prevent nonstandard or unauthorized construction ore remodeling of campus buildings or grounds.
A. Ohlone College staff are encouraged to use College vehicles for travel on College business except when other modes of transportation (BART, air, etc.) are less expensive and realistic for the purpose of travel. Individuals who use their personal vehicles for College business are responsible for their own insurance coverage.
B. The following regulations and procedures shall be followed with respect to staff use of College vehicles.
1. Use of College vehicles must be requested well in advance of date of use by telephoning the (Buildings and Grounds secretary) and by submitting a completed "Request for Use of School Vehicle Form" signed by a College administrator.
2. Names of all persons who will be riding in the vehicle must be listed on the request form. In the case of athletics, team members need not be listed. Rosters are on file in the Athletic Office.
3. Persons who are not employees or students involved in a College activity are not to accompany employees or student groups unless they have a function directly related to the College business or event. Their names and functions must be listed on the request form.
4. If plans change, call Buildings and Grounds Department Secretaryand cancel the vehicle immediately.
5. Vehicles must be picked up during office hours (before 4:30 p.m.) and for weekend use, before 4:30 p.m. on Friday. Vehicles are picked up at Building #10.
6. When picking up a vehicle, private vehicles must be parked outside the gates of the corporation yard. Drivers pick up keys, credit cards, and trip record card at the Building #10 office. ALL DRIVERS must sign the "Vehicle Trip Record" and be pre-approved to drive a College vehicle. To obtain driving privileges, drivers must send a copy of their driver's license to the Administrative Services Coordinator in Business Services. The Coordinator will have a DMV review completed. Allow at least ten days for this approval process.
7. Vehicles are to be driven only to and from the destination of College business. Vehicles are not to be driven to other destinations and are not to be kept overnight without prior approval as noted on the Request for Vehicle form.
8. The staff member requesting the vehicle(s) is responsible for the return of the vehicle(s) and condition of the vehicle(s) upon return.
9. If a vehicle breaks down on the road, have it towed to the nearest gas station. If the credit card is not accepted, pay for the repair and submit a request for reimbursement. Minor repairs not exceeding $200.00may be charged on the gas credit card. If the repairs are major and/or you cannot wait for the repair, leave the vehicle at the station (locked) and report the information to the Buildings and Grounds Office upon your return.
10. Upon return, vehicles are to be emptied of trash (all receptacles emptied); doors locked; keys, credit cards, and completed trip record returned to the warehouse office. Any problems with a vehicle should be noted on the back of the trip record card. If return is after hours, use the telephone outside the corporation yard to call Campus security to unlock the gate, the key to the telephone box is with the vehicle keys. Place keys, card and trip record in the box located inside gate at the right.
11. Vehicle reservations are prioritized as follows:
1. College Team travel to away contests.
2. Required Instructional field trips.
3. Other instructional use.
4. Staff use for College business.
Vehicle reservations for priorities 1 and 2 will supersede all other reservations.
12. College vehicles are not available for use by student clubs or student government groups. College staff who are advisors are the vehicle users.
13. Any misuse of College vehicles shall be reported to the appropriate administrator and may result in denial of future use of College vehicles.
14. There is no smoking permitted in College vehicles.
15. Maximum capacities for College vehicles are as follows:
Station Wagon: Driver and seven passengers. (eight total)
Van: Driver and nine passengers. (ten total)
Van: Driver and fourteen passengers. (fifteen total)
Bus: Driver and twenty-five passengers. (twenty-six total)
These limitations must not be exceeded at any time.
16. Drivers of the Bus and the 14 passenger van must have a Class Blicense and Medical Certificate. These documents must be registered and on filewith the Buildings and GroundsDepartment secretary. The costs of the Class B license and required annual physical will be paid for by the College.
17. College vehicles are not to be used for out-of-state travel with student groups (field trips, athletic contests, etc.) except with prior approval of the Board of Trustees. Such out-of-state travel shall also require appropriate insurance and signed waiver forms as stated in Education Code Sections 72640 and 72641.
If times, drivers, passengers, or other arrangements change after the vehicle request form is submitted, the staff member must notify his/her administrator or the on-duty administrator and the Buildings and Grounds Department secretary.
OHLONE COLLEGE
REQUEST FOR USE OF COLLEGE VEHICLE
STAFF MEMBER: DATE:
DEPARTMENT:
Date trip is to be made:
Reason for trip:
Destination:
Estimated Time of Departure: Return
Number on trip
Name of Driver(s):
Staff Member's Signature
Dean, Director, or Chairperson Date
APPROVED: School Vehicle DISAPPROVED: Reason Reserved
OFFICE USE ONLY
Buildings and Grounds Office Posted Per:
Building 10 Date Received:
10-21-93
Form #70804 Rev 10/93
OHLONE COLLEGE
VEHICLE TRIP RECORD
Driver: Date:
Number on trip Departure Time:
Time Returned:
Reason for Trip and Destination:
Starting Mileage: Ending Mileage:
Make of Vehicle:
Credit Cards Issued: Returned:
Class 2 License:
Medical Certificate: Signature:
NOTE: Any mechanical or safety defects list on back of card. Any change in above plans, notify your administrator or "on-duty" administrator and the Maintenance Department secretary.
Revised 3/25/81
Fremont-Newark Community College District
OUT-OF-STATE FIELD TRIP OR EXCURSION
RELEASE AND AGREEMENT TO HOLD HARMLESS AND INDEMNIFY
Education Code Section 72640 provides, in part, as follows:
"All persons making the field trip or excursion shall be deemed to have waived all claims against the district or the State of California for injury, accident, illness, or death occurring during or by reason of the field trip or excursion. All adults taking out-of-state field trips or excursions and all parents or guardians of students taking out-of-state field trips or excursions shall sign a statement waiving such claims."
Completion of this form, therefore, is required for all out-of-state field trips and tours. Registration for the course involved will not be complete until this form is on file with the Registrar. If the participating student is under 18 years of age, this form must be completed by the student's legal guardian or parent.
The District has granted
(Name of Participating Student)
(hereinafter "Participant") permission to participate in the field trip to
scheduled for
___________________________________________, 19__.
RELEASE
In consideration of the permission granted to the Participant by the District, I, the undersigned, hereby release and discharge the Fremont-Newark Community College District, its officers, employees and servants (herein collectively referred to as "District") from all liability, as defined herein, arising out of, or in connection with Participant's participation in the above described field trip. For the purposes of this Agreement, liability means all claims, demands, losses, causes of action, suits, or judgments of any and every kind that I, my heirs, executors, administrators or assigns may have against the District, or that any other person or entity may have against the District, because of any death, personal injury or illness, or because of any loss of or damage to property, that occurs during the above described field trip and that results from any cause other than the negligence of the District.
INDEMNIFICATION
Participant further agrees to hold harmless, defend and indemnify the District from any and all liability, as defined above, resulting from, or in any manner arising out of, any negligence of the Participant during the above-described field trip, but not to the extent that such liability is due to the negligence of the District.
RULES AND REQUIREMENTS
The Participant further agrees to accept all the rules and requirements of the field trip, observe the program schedules, and to follow the instructions given by supervisory personnel and grants the right to terminate participation in the program if it is determined that conduct is detrimental to the best interests of the group, in which event return home shall be at personal expense. Any violation of these rules or regulations may be cause for suspension or expulsion from the College, subject to the District Student Due Process Procedure, upon return.
RESPONSIBILITY
Participant fully recognizes and agrees that the District cannot and will not be held responsible for needs or well-being when not under the direct supervision of College supervisory personnel during instructional activity.
MEDICAL CONSENT
In the event of any illness or injury, Participant hereby consents to whatever x-ray, examination, anesthetic, medical, surgical or dental diagnosis or treatment and hospital care from a licensed physician and/or surgeon as deemed necessary for Participant's safety and welfare. It is understood that the resulting expenses will be the responsibility of the Participant.
I have read this Release and Agreement to Hold Harmless and Indemnify and understand its terms. I execute it voluntarily and with full knowledge of its significance.
Initial one of the following statements.
_______ I am 18 years of age or older and I will be the Participant.
_______ I am the parent or legal guardian of the Participant who is under 18 years of age to whom the above statements apply and for whose benefit I am executing this Agreement.
Signature: _________________________________________ Date:
___________________________
Address: __________________________________________
Phone:__________________________
Medical Insurance Carrier Policy No. Address
In the event of illness or accident, please notify:
Name Address Phone
If there are any special medical problems, kindly attach a description of the problem to this sheet. Thank you.
(Form B-14, 3/81; 9/98)
10.8 ENERGY RESOURCES CONSERVATION POLICY
A. Legal Authority: The Board approved a motion delegating the approval of this policy to the President/Superintendent at the November 18, 1981 Board meeting.
B. Policy:
The Board of Trustees of the Fremont-Newark Community College District recognizes the need and the responsibility of the District to conserve energy resources; and
It is the policy of the District to reduce energy consumption to as minimal a level as is consistent with the basic mission of the District without compromising the health, safety, and welfare of the personnel working in and using the facilities of the District; and
It is desirable to help staff, students, and members of the community understand the need for wise use of natural resources; and
It is necessary to promote an understanding of the relationship between reduced consumption and both the quality of the environment and the efficient management of the District.
The Fremont-Newark Community College District wishes to continue its leadership by voluntarily making the maximum effort to reduce the use of certain critical resources.
The Board of Trustees supports the vigorous pursuit of effective energy resource management techniques and the commitment of District resources for this purpose.
The Board of Trustees authorizes the President/Superintendent to establish and maintain an energy management program and urges the College staff and students to support the activities which are designed to make this program function effectively.