STUDENT SERVICES
Ohlone College is committed to encouraging students to develop to the utmost of their potentials in accordance with the general purposes of the College. The College maintains student services to facilitate this development and growth. These services include pre-enrollment information; high school visitations; testing, registering, and admitting students to the College; ensuring personal welfare; helping students to understand their emotional and intellectual potentialities; providing information regarding educational and vocational opportunities; providing financial aid opportunities; providing employment information and opportunities; encouraging social growth and development; providing knowledge of leadership and study techniques; and assisting students to make the fullest use of the total educational program.
Ohlone College is a comprehensive community college which makes educational opportunities beyond the high school level available to all citizens who are interested in and capable of benefiting from higher education.
In general, to qualify for admission a person must:
A. Graduate from high school, or
B. Be an accelerated high school student with special approval from the school principal, or
C. Be over 18 years of age and deemed capable of profiting from the instructional program.
Special provisions are made for the admission of transfer students and foreign students. Liaison is provided with high schools and adult communities to provide information regarding the programs of the College.
An Admissions Committee shall be appointed by the President/Superintendent of the College. This Committee shall have the responsibility to examine and recommend action on petitions of all special categories of students including foreign students, high school non-graduates, disqualified students, accelerated high school seniors, and students seeking exception to College regulations.
7.1.1 Iinternational Student Admissions and Fees
(Updated with Board approval on April 13, 2005.)
The Principal Designated Student Officer (the person authorized by Immigration to authorize international student admission) will be responsible for reviewing applications and approving the admission of international students.
The College encourages the admission of international students who meet the admission requirements listed below:
1. Applicants must present evidence of completion of high school or equivalent level of instruction.
2. Applicants must demonstrate ability to read and write English at the college level and the ability to speak and understand English at the conversational level. Deaf students applying to the College’s Deaf Studies program are exempt from this requirement, but must submit special documentation to the program.
3. Applicants must demonstrate means of adequate financial support and medical care insurance, as required by Immigration.
4. Minimum Load Requirements. Student must take a minimum of 12 units in Fall and Spring semesters in accordance with Immigration regulations, and follow current Immigration requirements for any exemption from these requirements.
A. The International Student Program plans to increase the number of international students and to ensure Admissions Committee will make selections of foreign students to guarantee representation from a wide variety of countries.
B. The tuition charges for foreign international students are the non-resident fee plus a Capital Outlay Fee, and will be as published in the College catalog and schedule of classes.
7.1.2 Admission to Nursing and Respiratory Therapy Programs
The Nursing and Respiratory Therapy Programs are limited in the number of students which can be admitted each year. Clinical practice for students in general hospitals is an essential part of those programs, and community hospital facilities limit student numbers. Selection committees will consider applicants for admission in accordance with the following guidelines:
A. Selection of students is based on academic data and work experience information.
B. Selection is determined by review of records regarding past academic achievement, including academic achievement tests, and information regarding past work and/or volunteer experience.
Actual admissions procedures may vary from year to year, and applicants should contact the office of the Division Dean, Health Sciences, for information and application forms.
By action of June 9, 1982, the Board of Trustees approved free exchange of students with all other California community college districts.
7.1.4 Records
The preparation and maintenance of the permanent student academic and personnel records is the responsibility of the Vice President, Student Services. The Vice President, Instruction, and the faculty are responsible for keeping adequate records of each student's attendance and class performance. Confidentiality of student records shall be maintained in accordance with provisions of the Education Code Section 76240 and the Family Educational Rights and Privacy Act of 1974 as cited in Section 7.8.1.
The process of registering students into College classes shall be accomplished through the combined efforts of counselors, faculty, classified staff, and students. Each segment of this team shall perform specialized tasks in such a manner as to ensure a process which maximizes the opportunity for the individual enrollee to make sound educational choices within a context of dignity and respect.
7.1.5.1 Special Student Registration Policy and Procedures (Approved 3-25-92; Amended 10-26-94; 9-24-97)
Ohlone College is committed to providing instruction and educational services to all who can qualify for and profit from the offerings of the College. In keeping with this commitment, the College does serve "special students" defined as students who are not yet 18 years of age and who do not hold a high school diploma or equivalent.
Special students may enroll at Ohlone College under the following conditions and processes which are in accordance with Education Code Sections 48800, 76000--76002, and 72252. The following applies to both semester and summer session enrollment.
I. Special High School Students Part-Time Enrollment
a. Must have completed one high school academic year (9th grade) as of the previous June.
b. Must take Ohlone College placement tests if intending to enroll in English, mathematics, or any class with an English or mathematics prerequisite.
c. Must not enroll for more than seven units.
d. Must complete College application for admission form and special student approval form with signatures of parent and school principal or designee and verifications of eligibility by high school counselor or designee.
II. Special Exceptional Students of Less Than Grade Ten--Part-Time Enrollment for no more than seven units.
Enrollment of students who are not yet high school sophomores is limited to students of extraordinary intellect, maturity, and ability to function in a college environment and succeed in academic college classes. The College reserves the right to limit enrollment of such students. College students always have priority for college classes.
Procedures for Application:
All procedures must be completed prior to the start of classes.
a. Completion of the application for admission and special exceptional student recommendation form.
b. Provision of recommending rationale on the form from school teacher in subject area and school principal.
c. Must take Ohlone College placement tests if intending to enroll in English, mathematics, or any class with an English or mathematics prerequisite.
d. Statement (letter or memorandum) from the student directed to the Vice President, Student Services, requesting admission based on exceptional abilities and objectives.
e. The four completed items (application, recommendation form, test scores, and student statement) must be submitted together to the Vice President, Student Services, prior to the first day of classes.
The Vice President, Student Services, as designee of the President, may accept or deny the application.
III. Special Student Enrolling Full-Time
The President of the College may admit to full-time special student status a student who has written authorization of the school district governing board to attend the community college in accordance with Education Code Section 48800.5. The following process must be completed in order to be considered for admission.
a. Obtain a letter of written authorization from the public school board in the area of the student's residence.
b. Petition the President of the College through the Vice President, Student Services. This petition must include a letter from the principal of the school last attended, test scores indicating college level abilities, and academic records.
c. Complete Ohlone College placement tests.
d. Application shall be directed to the Vice President, Student Services, who may make a recommendation to the President of the College.
IV. A student who has passed the California Proficiency Test will be admitted to the College as a regular student upon presentation of the appropriate California Proficiency Test document.
V. Special Students Not Enrolled in Public School.
Students enrolled in private school or home study shall meet the same conditions as students enrolled in public school with approvals from appropriate officials of the private school or home-study program.
VI. Enrollment for Special Youth Roles in Drama and Music Productions.
Students who have been selected for youth roles in drama and music productions may enroll for the classes directly associated with those productions on a credit/no credit (no grade) basis. Such special students shall complete the same admission and approval forms as other special students and shall have the signature of the class instructor on the approval form. Applications and forms shall be submitted to the Division Dean, Fine, Performing, and Language Arts, who shall arrange admission with the Director, Admissions and Records.
VII. TUITION FOR NON-RESIDENT HIGH SCHOOL STUDENTS ENROLLED IN OHLONE COLLEGE ADVANCED PLACEMENT COURSES TAUGHT IN HIGH SCHOOLS WITHIN THE FREMONT-NEWARK COMMUNITY COLLEGE DISTRICT.
Upon approval of the President/Superintendent or designee, all non-resident students enrolled in Ohlone College courses in high schools within the boundaries of the Fremont-Newark Community College District referred to as "advance placement" courses will be exempt from non-resident tuition providing they are enrolled in six or fewer units.
VIII. TUITION FOR RESIDENT AND NON-RESIDENT STUDENTS ENROLLED IN OHLONE COLLEGE COURSES TAUGHT IN HIGH SCHOOLS WITHIN THE FREMONT-NEWARK COMMUNITY COLLEGE DISTRICT.
a. Upon approval of the President/Superintendent or designee, all high school students enrolled in Ohlone College courses taught on the campuses of high schools within the boundaries of the Fremont-Newark Community College District may be exempt from enrollment fees for those classes.
b. Upon approval of the President/Superintendent or designee, all non-resident high school students enrolled in Ohlone College courses taught on the campus of high schools within the boundaries of the Fremont-Newark Community College District may be exempt from non-resident tuition, capital outlay fees, and enrollment fees for those classes.
IX. CONDITIONS APPLICABLE TO ALL SPECIAL STUDENT ENROLLMENTS
a. The College reserves the right in accordance with the Education Code to make decisions regarding the enrollment of students who are not 18 years of age and who do not have a high school diploma or equivalent.
b. All admitted special students are responsible for registering at the proper time and following College procedures and regulations.
c. All Ohlone College students pay enrollment fees, the health services fee and any other required fees noted in the Schedule of Classes, except as noted in VII above.
d. Any special students who have not been legal residents of California as defined by the Education Code for one year prior to enrollment must pay nonresident tuition, except as noted in VII above.
e. Any other fees, books, and supplies are the responsibility of the student.
f. College classes shall be taken for college credit. The student shall establish a permanent college record upon enrollment for any class.
g. Use of college credit to meet high school requirements shall be determined only by the high school.
h. Persons who are not 18 years of age and who do not have a high school diploma may audit college classes in accordance with audit regulations, processes, and fees.
i. Any exceptions to these policies and procedures must be recommended by the Vice President, Student Services, and approved by the President of the College.
7.1.6 Student Fees (Amended: 5-27-92; 4-12-95; 5-24-95; 9-13-95; 9-25-96; 2-25-98; 9-23-98; 1-27-99)
The Board of Trustees of the Fremont-Newark Community College District in accordance with law authorizes fees for the following:
A. Audit Fee
B. Catalog
C. Chemistry Department Breakage Fee
D. Community Services Fees
E. Differential Fee
F. Early Childhood Studies Lab
G. Enrollment Fee
H. Facilities and/or Damage Fees
I. ID/Activity Card Fee (optional)
J. Parking
K. Refund Service Fee
L. Schedule of Classes
M. Special Testing
N. Student Health Fee (Main Campus and Newark Ohlone Center, 9-23-98)
O. Transcript Fee
P. Tuition charges for students who are as follows:
Out-of-State Residents
Nonresident Foreign Students
Q. Verification of Student Records
Current fee rates shall be published in the College Catalog.
7.1.7 Regulations for Withholding Student Records and/or Enrollment
(Approved: 1-28-87)
The Fremont-Newark Community College District may through its officers withhold grades, transcripts, and diplomas, and may withhold enrollment privileges or any combination thereof, from any student or former student who has been provided with written notice that he or she has failed to pay a proper financial obligation due to the District. Any item or items withheld shall be released when the student satisfactorily meets the financial obligation. This policy is authorized by the California Education Code Section 72237.
Ohlone College maintains liaison with the Employment Development Department and business and industry in the area to assist students seeking part-time employment and those seeking permanent employment upon completion of their college training.
7.2.1 Student Employment Policy and Procedures
(Amended: 12-14-94; 10-22-97)
A. Policy and Procedures
Ohlone College provides opportunities for on-campus student employment as part of its commitment of assisting students toward their educational goals. On-campus student employment provides student financial assistance, direct work experience, and student involvement in and contribution to the campus community.
The following policy and procedures apply to all student employees and to all student jobs funded by the District, work study allocations, and categorical projects.
1. Eligibility
a. Regular Semesters
(1) Students enrolled for six (6) or more units may work a maximum of 20 hours per week or 86 hours per payroll period.
(2) Students enrolled for less than six (6) units are not allowed to work under the Student Employment Policy.
b. Summer Session and Vacation Periods
(1) Students shall be permitted to work between the end of the Spring Semester and the beginning of the Fall Semester provided they were enrolled in six (6) units in the previous Spring Semester or they will be enrolled for a minimum of three (3) units during the Summer Session.
(2) Students will be permitted to work a maximum of forty (40) hours per week during Summer and other vacation periods with the approval of the appropriate Vice President and with notification to the Director of Human Resources and Affirmative Action.
c. Limitations
Students may be assigned to no more than two positions on campus at a time and may not exceed 20 hours per week between them. Each job will be assigned a maximum number of hours per week.
2. Exceptions
A supervisor may request an exception to the 20 work hour maximum eligibility requirement by obtaining written authorization from the Vice President, Student Services.
3. Hiring Policy/Procedures
a. Job Opening and Posting
When a student job exists, the supervisor contacts the Job Placement Office. The job opening shall be posted at the Placement Office for a minimum of two (2) work days prior to selection.
If the job is temporary or short-term (less than two weeks), posting is not necessary but Job Placement Office must be informed.
Placement staff will coordinate with Financial Aid staff to refer students who qualify for federal or state-funded work programs.
b. Student Application and Hiring Process
Students will complete applications for jobs at the Job Placement Office and will be referred to the supervisor of the job.
The supervisor will decide which student(s) to hire and complete all information on the Student Employment Authorization Form. Students return the form to the Placement Secretary for processing and completion of employee enrollment documents.
The Student takes the Student Employment Authorization form and identification documents to HUMAN RESOURCES in Building 21, where the student will (complete the employment process) turn in his/her completed forms from the Placement Office BEFORE beginning work.
United States citizens must provide official documentation of citizenship, i.e., Social Security Card and photo identification, and non-citizens must provide proof of eligibility to work.
c. Enrollment Verification
THE STUDENT MUST COMPLETE AND SIGN AN ENROLLMENT VERIFICATION FORM TO BE SUBMITTED WITH THE FIRST TIME SHEET OF EACH SEMESTER IN ORDER TO CONTINUE ON PAYROLL.
d. Employment Expiration
ALL STUDENT EMPLOYMENT AUTOMATICALLY EXPIRES ON JUNE 30. Students hired for summer must be re-employed on or after July 1, using a new Employment Authorization Form.
e. Equal Opportunity
Employing supervisors shall comply with the Equal Opportunity Policies of the College.
f. International Students
To assure compliance with Immigration Regulations, international students on F-1 or visitors visas must have approval of the Director of Admissions and Records in order to be employed.
4. Reassignment/Termination
a. A student may be reassigned whenever the employer feels that the student's services are no longer needed. When possible a student shall be informed in advance that the position will be terminated. Every effort will be made to place the student in an equivalent job at the College.
b. A student who does not comply with the provisions of this policy may be terminated.
c. If in the judgment of the supervisor, a student has not satisfactorily fulfilled his or her job-related responsibilities, he or she may be terminated after appropriate conferences.
5. Step Placement
Students will be initially placed at Step 1 of the appropriate category and may be advanced to Step 2 only after completion of two (2) semesters of satisfactory service at that same level.
6. Experience
Experience equivalency will be determined by the Department Manager. Placement of positions into Category C - Student Aide III requires the approval of the area Vice President.
B. Student Employment Guidelines
1. Student Responsibilities
Student employees serve the entire campus community as well as the community at large. Prompt, courteous attention to everyone's needs is paramount. To this end, the following guidelines have been established to make the operations which are assisted by students as efficient as possible.
a. You must be on time and adhere to your scheduled work hours. Be sure that an accurate record of your work hours is reported to your supervisor on a daily basis.
b. Tardiness, absence, and/or failure to call in when you are going to be late or absent shall be considered grounds for dismissal.
c. Except in cases of extreme emergency, you must notify your supervisor in advance if you are going to be late or absent so your duties can be covered.
d. Notify your supervisor well in advance of your final examination schedules, changes in your class schedules, or adjustments necessary to accommodate extra study needs which would affect your work hours.
e. Keep your supervisor informed if you leave your work area during your work hours. It is also imperative that your supervisor be informed of your progress on your assigned task when your work shift is ending.
f. Take initiative. If you run out of things to do, see your supervisor.
g. Socializing during work hours is not acceptable. Be sure your friends know your work hours so that they will not be put in the embarrassing position of disturbing you during those times.
h. Discuss any work-related questions and problems with your supervisor.
i. Any unresolved problems between student and supervisor should be discussed with the Coordinator, Career/Placement.
j. Courtesy is paramount whether dealing with people face to face or on the telephone. When required to answer the telephone, please respond with: "(Identify the office your represent), student speaking." Learn other telephone procedures and etiquette your supervisor may suggest.
k. Be helpful by keeping yourself informed. If you are unable to help, please refer the person to someone on the staff who can. An "I don't know" response is not acceptable.
l. Equipment is expensive and costly to repair or replace. Do not tamper or experiment with equipment on which you have not received instructions. A good rule of thumb when working with equipment is: If it doesn't work, don't force it!
m. Refer to Student Employment Policy for details on termination.
2. Supervisory Responsibilities
This program is designed to provide needed help to you through the employment of students and, at the same time, it is your responsibility to assist the students by providing an educationally valuable and positive work experience.
a. It is important that the supervisor review with the student the work policy, student guidelines, and time sheet procedures.
b. Please provide the means for student workers to record their work hours on a daily basis to insure accuracy in reporting for pay purposes.
c. TIME SHEETS FOR STUDENT EMPLOYEES MUST BE COMPLETED, SIGNED, AND SUBMITTED TO APPROPRIATE MANAGERS BY THE TENTH OF THE MONTH. TIME SHEETS WILL BE CHECKED FOR COMPLETION OF INFORMATION INCLUDING BUDGET ACTIVITY AND OBJECT NUMBERS AND SUBMITTED TO PAYROLL BY THE ELEVENTH OF EACH MONTH.
d. Each student worker should be clearly informed of duties and the hours of work. Students should be informed of any special requirement in answering telephones in your area. They should also be thoroughly "checked-out" on any equipment they will need to use.
e. Work schedules should be posted and students should be informed of any necessary changes.
f. Supervisors should be responsible for assigning tasks that will provide productive work hours.
g. Conferences should be held as needed to resolve any work-related problems with students.
h. Any unresolved problems between supervisor and student should be directed to the Coordinator, Career/Placement with appeal possible to the Vice President, Student Services.
i. Refer to Student Employment Policy for details on termination.
OHLONE COLLEGE
STUDENT EMPLOYMENT AUTHORIZATION FORM
To: Human Resources
From:
Dept:
Date:
……………………………………………………………………………………………………………………………………………..
1. Name of Student Phone #
2. Student's Current Address City
3. Social Security # Currently enrolled in Units
4. Title
5. Purpose of Employment
6. Effective Date of Employment End Date
7. Budget Code
8. Hourly Rate of Pay Step 1 *Step 2 Hours Scheduled Per Week
9. Is the student currently employed in any other capacity by the District?
10. Signature of Student
11. Signature of Manager/Supervisor
12. **Signature of Vice President
13. Signature of Human Resources Director or designee
………………………………………………………………………………………………………………………
CONDITIONS
1. Student Employment Authorization Forms must be signed by the Manager/Supervisor with budget responsibility.
2. Monthly time sheets must be signed by the manager/supervisor and must contain the 24-digit budget code.
3. Employment is limited to a maximum of twenty (20) hours per week, eighty-six (86) hours per pay period total for any job or combination of jobs.
4. Employment automatically expires on June 30th of each year.
5. Student will bring executed form to Human Resources with appropriate identification.
(including original social security card or an original letter from the social security office stating that a card has been applied for and a copy of the I-20 form filled out in Records and Admissions for International students.
*If this is an advancement to Step 2, please complete the following:
Worked two full semesters at the same level:
Year Semester
Year Semester
Did employee perform satisfactorily Yes No
**If exception to this procedure exists.
/stuform9
Rev. 12/95
7.3 COUNSELING
Ohlone College makes available to all students educational, vocational, and personal counseling. Upon admission to the College, students may meet with counselors who assists them in planning educational programs. Special testing and career information will be utilized to assist the student in making appropriate vocational choices. A student is encouraged to request counseling for personal problems which might interfere with progress in studies.
The counseling staff is primarily responsible for the following:
Contacting high school students to provide information about educational opportunities at Ohlone College
Providing guidance in program planning
Administering and interpreting tests
Educational, vocational, and/or personal counseling
Other duties as assigned by the Vice President, Student Services
7.4 MATRICULATION POLICIES (Adopted: 5-15-91)
The following policies are in accordance with the Title 5 Matriculation regulations of July, 1990. Title 5, Article 4 sections are noted.
7.4.1 Student Rights/Responsibilities (55530[d])
Each new nonexempt matriculating student shall declare an educational goal prior to or during the term after which the student completes 15 semester units.
Students failing to declare an educational goal or failing to see a counselor prior to or during the term after which the student completes 15 units shall be notified by mail of student responsibilities. If a student fails to cooperate with the District, the District may, subject to the requirements of this chapter, suspend or terminate the provision of service authorized in Section 55520 of the Matriculation Regulations. Nothing in this policy shall be construed to permit the District to suspend or terminate any service to which a student is otherwise entitled under any other provision of law.
7.4.2 Exemption from Matriculation Components (55532[a])
New students may, upon request, be exempt from the assessment, orientation, and/or counseling components of matriculation as follows:
New students who have degrees from other accredited colleges or universities may be credited with assessment and exempt from orientation and counseling.
New students who have satisfactory grades in appropriate courses from other accredited colleges or universities or designated minimum SAT/ACT scores may be credited with assessment, and exempted from placement testing.
New students enrolled only in courses for which there are no skills or course prerequisites of English or math may be exempted from placement testing.
7.4.3 Prerequisites and Enrollment Limitations (58106[a])
Course enrollment may be limited in any of the following ways:
Nonevaluative selection such as "first come, first served."
Required meeting of relevant skill prerequisites established pursuant to matriculation regulations.
Meeting of health and safety considerations, facility limitations, or legal requirements imposed by statute provided that such limitations are included in the course outline approved by the curriculum committee and Board.
Precollegiate basic skills prerequisites are advisory.
7.4.4 Validity of Prerequisites (58106[e])
The validity of prerequisites shall be established by a combination of the following factors:
Logical relationship of skills taught in a prerequisite class to skills taught in the subsequent class.
Content of prerequisite reflected in the content of subsequent class. This content can be discerned by the information contained in the course outline.
Professional judgment of faculty teaching the related courses. The curriculum committee shall consider this in hearing the presentation of faculty related to the prerequisite and subsequent courses.
Data relating the prerequisite course(s) to success/nonsuccess in subsequent courses.
Data relating the success/nonsuccess of students meeting a prerequisite to the success/nonsuccess of students not meeting the prerequisite.
Long established patterns of similar curricula in other two- and four-year institutions. CAN course sequences are examples.
Obvious skill building sequences of courses e.g., beginning, intermediate, and advanced golf; beginning, intermediate, advanced typing; beginning, intermediate, and advanced tailoring, etc.
Safety skills taught in one class applied in a subsequent class. These considerations should be discernible from course outlines.
Technical skills in the use of equipment, formulas, and difficult concepts contained in prerequisite course and used without further instruction in subsequent course.
Any prerequisite may be challenged by a student using the procedures provided by the Matriculation Committee.
7.5.1 Disadvantaged Student Programs
The Fremont-Newark Community College District intends to provide opportunities for educational experiences beyond high school to youth and adults. The College is committed to serve the total community and to provide for people of post high school age, regardless of socio-economic class, level of previous performance, or ethnic background. The College is further pledged to respond to the needs and desires of the community by meeting the occupational, intellectual, sociological, and cultural needs of individuals in the college community.
In response to the requirements of our college community and the demands of today's society, assistance to disadvantaged students is an important service within the objectives of the College.
The Governing Board places a high priority on activities and programs for disadvantaged students and recognizes an urgent requisite to develop programs and services for these students.
Working within the environment of the District, the College will identify the disadvantaged college-age students and develop programs to enable them to achieve in accordance with their capabilities. Appropriate changes in processes, techniques of teaching, presentation of subject, and patterns of class organization will be considered to ensure the appropriate degree of success of the disadvantaged student in acquiring basic skills and foundations for effective living in a rapidly changing environment. Programs for disadvantaged students will be designed to stimulate the student's interest in intellectual, educational, and vocational attainment.
The Governing Board also recognizes that students defined as disadvantaged and in need of specialized assistance may bring to the College a cultural heritage which, when shared by other students, enhances the total college community.
7.5.2 Extended Opportunity Program and Services (EOPS)
EOPS provides financial and academic assistance to students from lower socio-economic backgrounds. The recruitment component works with the personnel of local high schools and community agencies in identifying and recruiting qualifiable EOPS students. Professional and peer counseling, tutoring, remedial courses, and financial assistance are some of the special services provided by EOPS. The coordination with Writing, Reading, and Math Labs and Tutoring Center provide special facilities for student-to-student or faculty-to-student tutoring.
The EOPS Book Loan and Grant Program assist EOPS qualified students with the costs of books and expenses. EOPS also provides the opportunity to participate in special College Information Days, Career Information Days, and visits to transfer institutions.
7.5.3 Disabled Student Services
The Disabled Student Service Program is designed to open the doors to educational and occupational opportunities for students with physical or medical disabilities. Special services are provided to meet the unique needs of physically limited students. Program/College services include counseling, registration assistance, special designated parking, campus orientation, tutoring, readers, note takers, large print magnifiers, special hearing equipment and a High-Tech Computer Lab.
7.5.4 Re-Entry Student Programs
The Re-Entry program is designed to provide special services to adults who are re-entering the educational system after an absence of some time. The program provides information about College programs and services, assistance with College study approaches, guidance in course selection and educational program planning, and help with personal and family concerns.
Through Veterans Services the College provides certification for benefits for eligible veterans and assistance programs as authorized by the College in accordance with Federal regulations.
Ohlone College maintains a program of financial aid which includes grants, loans, scholarships and provisions for student employment.
The Governing Board recognizes that students derive many values through participation in student activities associated with the College. Therefore, it provides the framework within which students are encouraged to develop a program of student organizations, social events, and self-government.
Sufficient time shall be provided by the administration to afford adequate sponsorship of the student government and proper direction and assistance to all student activities.
To provide opportunity for students to participate in a diversity of activities, the administration encourages the development of clubs representing a variety of interests. Clubs and organizations shall be established and governed in accordance with the provisions of the student government constitution and shall be democratic and nondiscriminatory in their membership policy.
The Governing Board directs the administration to provide to each approved student club and organization a faculty or staff advisor. The administration requires that the club advisor or a substitute acceptable to the administration attend each meeting and official activity of the club or organization. The advisor will provide an example of constructive and inspirational leadership while providing the opportunity and climate for student leadership to develop.
A list of housing available in the community is maintained and made available to students. The College does not screen, select, or supervise this housing; but serves as a means of communication between the landlords and prospective tenants.
The College expects its students to abide by the regulations of the College District and the State of California. (See Student Discipline and Due Process Policy.)
The policy of the District prohibits any activities involving student organizations or individuals, etc., which have the effect of degrading any person. Sororities and fraternities and other secret organizations are banned by the laws of the State of California. (EC Section 32050, 32051, 32052)
7.6.3.2.1 Student Newspaper(Approved by the Board 5-11-83)
A. Foreword: A newspaper's "policy" is a framework of principles and practices within which editorial decisions are made. It prescribes the newspaper's conduct, determines its personality and character, and provides for uniformity and continuity under changing personnel; however, it is not a static nor uncompromising instrument, and will remain open to discussion and possible change.
B. Purposes (Goals):
1. To provide students who are interested in journalistic careers and/or learning about the media with a practical laboratory experience.
2. To inform the students of Ohlone College about college activities, community events of interest to the college, and official administrative and departmental notices.
3. To publish a college newspaper that is accurate, dependable, objective, and appealing to the college community.
4. To encourage unity, innovation, and progress in the college community.
5. To maintain an outlet for all members of the college community, but especially the students, to express their ideas, opinions, and reflections.
C. Role and Principles:
1. The student newspaper is recognized as an instructional activity of the Ohlone College campus. As such, it is accorded the encouragement and support of the College Board of Trustees and administration.
2. The College and the newspaper staff subscribe to the principles of ethical journalism stated in "A Statement of Principles" of the American Society of Newspaper Editors and the Canons of Community College Journalism of the Journalism Association of Community Colleges. (These documents are on file in the Monitor Office
3. The student newspaper staff:
a. dedicates its endeavors to the welfare and assistance of the students of Ohlone College,
b. focuses its coverage to the college community and on topics of interest to the students,
c. strives for fair, complete, and accurate reporting and writing,
d. observes the ordinary standards of decency and good taste as they would be defined by cultured members of a college community,
e. provides members and groups of the college community with access to its news and opinion pages for dissemination of information and varying viewpoints, and
f. acts responsibly in its exercise of freedom of expression, bound only by the limitations of space, libel, and the principles named above.
4. Views expressed in the newspaper are those of student editors, writers, and contributors. They do not necessarily reflect the opinions or views of the college's Board of Trustees, administration, Associated Students of Ohlone College, or any other group of the College community.
D. Guidelines:
1. Editorial Freedom:
a. The newspaper staff seeks to work in harmony with individuals and groups in the campus community; however, this is not to be construed as meaning that the student press suppresses publication of news, comment, or opinion of legitimate public interest and concern which might reflect unfavorably upon the institution or its board, administration, faculty, staff, or students. On the contrary, it is believed that free and open presentation of such statements is sound public relations and, in the long run, in the best interests of the College and the campus community.
b. The newspaper staff will not subject individuals to personal attack in the student publication. This does not prohibit informed and responsible criticism of public decisions, policies, or actions by individuals or groups regarding events of interest to the campus. The staff writer of such criticism assumes personal responsibility for the accuracy of any assertion offered as fact, and must accept the consequences of misstatements.
c. The newspaper staff cannot take a position in an editorial about a candidate for Fremont-Newark Community College District or for an issue that the District has on a local ballot. This requirement, stated in the California Education Code (Section 72632) further restricts the staff from "urging the passage or defeat of any school measure of the district, including, but not limited to, the candidacy of any person for election to the governing board of the district."
d. The newspaper staff reserves the right to be the final judge of the worthiness and/or suitability of requests for coverage, press releases, and statements submitted for publication. These judgments are guided by the principles of this policy statement, although they often may be limited by such practical problems as adequate staffing, deadlines, conflicting commitments, and availability of space in the newspaper. Individuals or groups in disagreement with such judgments should seek resolution of the problem by contacting the editor. Should this prove unsatisfactory, the staff advisor, may be consulted.
e. The newspaper staff has the responsibility of editing all materials contributed for publication for style, length, spelling, grammar, libel, and adherence to the principles of this policy.
2. News Coverage:
a. The newspaper staff considers the private lives of members of the campus community inviolate. In this regard it would avoid printing items concerning a divorce or information of like nature. The staff may publish information concerning accidents or other newsworthy occurrences involving members of the campus community. Such information shall not be sensationalized nor magnified beyond its real importance.
b. The newspaper staff may not print statements made by instructors, students, and others during a class session, unless permission is obtained; otherwise, such statements are considered private or "off the record."
c. The newspaper staff does not offer free publicity for events not sponsored by the College or by a recognized student organization. The editor is charged with ascertaining that on-campus activities are covered with all possible fairness and that off-campus events of interest to the campus community are covered when sufficient interest is apparent and space is available.
3. Advisor's Role:
a. The student newspaper is conducted as a training laboratory in journalism. A faculty member is assigned to the laboratory classroom, as in any other journalism class, to make his or her professional experience available to the student staff.
b. The faculty advisor does not interfere with the editorial freedom of the newspaper within the limitations prescribed by this newspaper policy and good journalistic practice. The advisor, however, is specifically charged with the responsibility for ensuring that editor and staff operate within the newspaper policy and that approved professional journalistic practices are observed throughout the student newspaper production.
4. Editorial Board:
a. The editorial board is responsible for interpreting and applying this policy and serving as the decision-making body for the newspaper. As nearly as is possible, the editorial board shall operate under guidelines similar to those which govern professional publications.
b. Members of the editorial board agree to accept, as a group and individually, the responsibilities corollary to the freedoms granted the publication. These responsibilities are indicated in this policy and in the Canons of Community College Journalism and the American Society of Newspaper Editors' "Statement of Principles." (The latter two are on file in the Monitor Office.)
c. The editorial board is comprised of the editor-in chief, sub-editors for the news, editorial, feature, and sports sections and other editors as seem necessary each semester. All members must be enrolled in Journalism 109 or 110, Newspaper Reporting and Editing Staff. The advisor serves in an instructional and advisory capacity to the editorial board, but does not have a vote. The editor-in-chief chairs editorial board meetings; in the event there is not an editor-in-chief, the board members elect a chairperson.
d. The editor-in-chief and any sub-editor may be removed from that position by vote of a majority of the editorial board members. Complaints against the individual may be presented by any staff member(s). The individual involved must have prior notice of the complaints and be provided the opportunity to respond. If removed as an editor, this person may be reassigned to another staff position.
e. Editorial topics must be discussed by the entire staff. A majority of the editorial board members must approve the editorial in its final form.
f. Articles or other materials (such as editorial cartoons and ads) dealing with sensitive topics must be brought to the attention of the editorial board prior to publication.
7.6.3.2.2 Student Magazine (Approved: 5-11-83)
A. Foreword: This magazine policy is intended as a framework of principles and practices within which editorial decisions are made. It guides the magazine's content, influences its personality and character, and provides for uniformity and continuity under changing personnel; however, it is not considered a static nor uncompromising instrument, and will remain open to discussion and possible change.
B. Purposes (Goals):
1. To provide students who are interested in journalistic, photographic, and/or graphic arts careers, as well as others desiring to learn about the media, with a practical laboratory experience.
2. To publish a college magazine that will reflect the interests, concerns, and accomplishments of the entire college community, not just those of the staff members. In brief, to provide a publication which captures all that is Ohlone during a certain period of its development.
3. To encourage unity, innovation, and progress in the college community.
4. To maintain an outlet for all members of the College campus community, but especially the students, to express their ideas, opinions, and talents.
C. Role and Principles:
1. The student magazine is recognized as an instructional activity of the Ohlone College campus. As such, it is accorded the encouragement and support of the College Board of Trustees and Administration.
2. The College and the magazine staff subscribe to the principles of ethical journalism developed by the American Society of Newspaper Editors and the Canons of Community College Journalism of the Journalism Association of Community Colleges (these documents are on file in the Monitor Office) as they apply to the magazine content.
3. The student magazine staff:
a. Dedicates its endeavors to the welfare and assistance of the students of Ohlone College.
b. Restricts its content to the materials prepared by members of the college community.
c. Seeks a reasonable "balance" between feature and literary work and between photographic and artistic endeavors.
d. Strives for fair, complete, and accurate reporting and writing in factual articles.
e. Observes the ordinary standards of decency and good taste as they would be defined by cultured members of the college community.
4. Views expressed in the magazine are those of student editors, writers, and contributors. They do not necessarily reflect, in any way, the opinions or views of the College's Board of Trustees, administration, Associated Students of Ohlone College, or any group of the College community.
D. Guidelines:
1. Editorial Freedom:
a. The magazine staff seeks to work in harmony with individuals and groups in the campus community; however, this is not to be construed as meaning that the student magazine suppresses publication of information, comment, or opinion of legitimate public interest and concern which might reflect unfavorably upon the institution or its Board, administration, faculty, staff, or students. On the contrary, it is believed that free and open presentation of such statements is sound public relations and, in the long run, in the best interests of the College and the campus community.
b. The magazine staff will not subject individuals to personal attack in the student publication. This does not prohibit informed and responsible criticism of public decisions, policies, or actions by individuals or groups regarding events of interest to the campus. The writer of such criticism assumes personal responsibility for the accuracy of any assertion offered as fact, and must accept the consequences of misstatements.
c. The magazine staff has the responsibility of editing all materials contributed for publication for spelling, grammar, libelous statements, and adherence to the principles of this policy. Any corrections beyond those which are technical and minor are made only after agreement is reached by the writer, editor, and advisor.
d. The magazine staff reserves the right to judge the worthiness and/or suitability of materials submitted for publication. These judgments are guided by principles of this policy statement, although they often may be limited by such practical problems as deadlines, conflicting commitments, availability of space, layout continuity, and achieving a "balance" in magazine content. Individuals or groups in disagreement with such judgments should seek resolution of the problem by contacting the editor. Should this prove unsatisfactory, the faculty advisor may be consulted.
2. Content:
a. Since the magazine is a journalistic enterprise devoted to reflecting the total college community, the opening "focus" layout is planned around a feature or factual article related to the campus. In addition, the magazine should include:
(1) A variety of in-depth and brief factual articles that are appealing to the readership,
(2) On photographs, and art works solicited from the student body at large, and
(3) A graphic and editorial portrayal of the highlights of campus life.
b. The magazine staff avoids printing information concerning the private lives of members of the campus community.
c. The magazine staff may not print statements made by instructors, students, and others during a class session, unless permission is obtained; otherwise, such statements are considered private.
3. Advisor's Role:
a. The student magazine is conducted as a training laboratory in journalism. A faculty member is assigned to the laboratory classroom, as in any other journalism class, to make his/her professional experience available to the student staff.
b. The faculty advisor does not interfere with the editorial freedom of the magazine staff within the limitations prescribed by this policy and good journalistic practice. The advisor, however, is specifically charged with the responsibility for ensuring that editor and staff operate within the magazine policy and that approved professional journalistic practices are observed throughout the student magazine.
4. Editorial Board:
a. The editorial board is responsible for interpreting and applying this policy and serving as the decision-making body for the magazine. As nearly as is possible, the editorial board shall operate under guidelines similar to those which govern professional publications.
b. Members of the editorial board agree to accept, as a group and individually, the responsibilities corollary to the freedoms granted the publication. These responsibilities are indicated in this policy statement, and, where they are applicable, in the Canons of Community College Journalism and the American Society of Newspaper Editors' "Statement of Principles." (The latter two are on file in the Monitor Office.)
c. The editorial board is comprised of the editor, sub-editors for the literary and feature content, and other editors as seem necessary each semester. All members of the editorial board must be enrolled in Journalism 112 or 113, Magazine Writing and Editing Staff. The advisor serves in an instructional and advisory capacity, but does not have a vote. The editor chairs editorial board meetings; in the event there is not an editor, the board members elect a chairperson.
d. The editor-in-chief and any sub-editor may be removed from that position by vote of a majority of the editorial board members. Complaints against the individual may be presented by a staff member(s). The individual involved must have prior notice of the complaints and be provided the opportunity to respond. If removed as an editor, this person may be reassigned to another staff position.
e. Editorial topics must be discussed by the entire staff. A majority of the editorial board members must approve the editorial in its final form.
f. Articles or other materials (such as editorial cartoons and ads) dealing with sensitive topics must be brought to the attention of the editorial board prior to publication.
7.6.3.3 Policy on Student Travel to College-Approved Functions
A. Legal Authority: The Board approved a motion delegating the approval of this policy to the President/Superintendent at the September 27, 1972, meeting.
B. Policy:
1. Purpose: To provide regulations governing use of and reimbursement for private vehicles driven by students to College-approved functions.
2. Procedure: Accidents or injuries sustained by students engaged in travel to College-approved functions in privately owned vehicles could result in extensive tort claims and lawsuits in which the District, Board, and staff might be held liable. District insurance coverage against such claims is not available. The driving of College-owned vehicles under controlled and faculty/certificated staff-supervised conditions is presently permitted and is covered by existing District insurance policies. Because of the liability, students cannot be paid from College funds for driving private automobiles to various College functions.
a. The authorization and payment of students for driving private cars to College programs and activities shall not be permitted.
b. School vehicles, chartered buses, and commercial transportation will be used for authorized travel to College-approved functions.
7.6.3.4 Policy on Reimbursement of Student Travel
l Authority: The Board approved a motion delegating the approval of this policy to the President/Superintendent at the January 23, 1974 meeting.
B. Policy:
1. Purpose: To provide policy governing reimbursement of expenses of student participants in co-curricular activities.
2. Procedure: The Board, under provisions in the Education Code Section 72320, may authorize funds for travel and other necessary legally reimbursable expenses of student participants in co-curricular activities pursuant to rules and regulations adopted by the Board. Requests for such travel and expenses will be approved in advance by the President/Superintendent. In keeping with the Code provisions, part of the costs, usually meal expenses, will be defrayed by the students.
The College is interested in providing opportunity for students to develop social skills and understandings and encourages a program of meaningful activities to complement the academic program. Many general education objectives are fulfilled, at least in part, through a program of social activities.
The administration shall provide for proper supervision at all authorized student functions. This is an assignment to be made equitably with due regard to the individual faculty/certificated staff member's interests and religious or personal convictions. The students will be given major responsibility for the operation of social functions. Faculty members are to provide example and leadership to the students in charge of social affairs and to assume responsibility only when such personal involvement appears essential for proper control and/or success of the event.
The administration shall encourage a responsible student government organization known as the Associated Students of Ohlone College. This student government organization shall be given as much authority and responsibility in the operation of student affairs as is consistent with state laws and the total operation of the College.
Because the Governing Board is responsible for all activities and programs conducted by the College, it instructs the administration to present to the Governing Board for approval the student government constitution, amendments, and budget.
7.7.1 Associated Students of Ohlone College Constitution and Bylaws
(Amended 3-22-95)
Associated Students of Ohlone College
CONSTITUTION
PREAMBLE
We, the students of Ohlone College, in order to provide for an effective democratic student government, to develop responsible citizenship, to enhance democratic institutions, to encourage and unify student activities, and to provide for the general welfare of the student body do establish this constitution for the student body of Ohlone College to be known as the Associated Students of Ohlone College.
ARTICLE I
NAME, COLOR AND SYMBOL
SECTION 1: The name of this organization shall be the Associated Students of Ohlone College. (Abbreviated ASOC)
SECTION 2: The official college colors shall be forest green and green bay gold with white.
SECTION 3: The official college mascot shall be the Renegade.
ARTICLE II
MEMBERSHIP
SECTION 1: Upon payment of the student activity fee, any student of this college shall receive an ASOC ID/Discount Card and shall be entitled to free or reduced admission to regularly scheduled athletic events and to discounts where applicable.
SECTION 2: All students enrolled at Ohlone College shall, upon identification, have the privilege of voting in student elections and, if qualified, of holding an elected or appointed office.
ARTICLE III
COUNCIL
SECTION 1: The ASOC Council, composed of all elected and appointed officers, (Article III, Section 2) and senators (Article IV) shall be the governing body of the ASOC.
SECTION 2: The following officers shall be elected by the Associated Students of Ohlone College:
1. President
2. Vice President
3. Secretary
4. Treasurer
5. Representative at Large
6. Student Member, Board of Trustees
7. CalSACC Representative
SECTION 3: Removal of an ASOC Council Member:
1.Procedure to remove a member of ASOC Council may be initiated in any one of the following manners:
A. The President or Secretary fulfills their duty to notify Council in a meeting that a Council member has failed to comply with the ASOC attendance policy.
B. By a majority vote (hereafter, the term majority will mean one vote more than half of Council members present at a meeting with quorum) of ASOC Council if it is deemed that the member has not been fulfilling duties listed in Article I of the ASOC By-Laws.
2. The member under removal proceedings shall be deprived of all rights and privileges afforded ASOC Council members until the case is resolved.
3. Removal proceedings will be held during a special meeting. This meeting must be advertised by ASOC Council at least 72 hrs prior to the special meeting and be accessible to the ASOC. If no meeting occurs within seven days of the suspension of the members rights and privileges, the member will no longer be under removal proceedings and all rights and privileges will be restored.
4. A two-thirds vote (in this instance the term two-thirds means two-thirds of all Council votes. Anyone not present at the meeting will be counted as an abstention) is needed to remove a member from office.A Council member who is removed from office may not become a Council member again for the remainder of the term, but may be re-elected or re-appointed at the beginning of the next term.
SECTION 4: ROBERT'S RULES OF ORDER, REVISED, shall be used as parliamentary guidanceat all meetings of the ASOC Council.
ARTICLE IV
SENATORS
SECTION 1: A student may become a senator by obtaining 50 signatures of Ohlone students on an ASOC Senate Petition form. Signatories to the petition may not sign on any other current senator petition. Petitions must be filed with the Campus Activities Staff, who will be responsible for maintaining records of the petitions and for verifying all current signatures.
SECTION 2: Senators shall have the rights and responsibilities of ASOC officers except that each senator may cast only one-half vote.
SECTION 3: All sections of the constitution apply equally to senators, unless specifically modified.
ARTICLE V
QUALIFICATIONS FOR OFFICE
SECTION 1: Candidates, to be eligible to run for office, must submit a petition for the office to the Campus Activities Staff bearing the signatures of fifty students and meet the other requirements stated in Article IV of the ASOC By-Laws.
SECTION 2: Candidates for elected or appointed positions must have at least a 2.75 cumulative GPA and be enrolled in 9 units at Ohlone College. Senators must have at least a 2.25 cumulative GPA. Student records for the last completed term enrolled at Ohlone College will be verified by the Campus Activities Staff. First semester students must be in good standing. Council members must be currently enrolled in at least nine semester units of credit (excluding summer session) at Ohlone College and maintain the cumulative GPA and unit requirements as specified above during the term of office.
SECTION 3: The Student Member, Board of Trustees, must meet all officer qualifications.
SECTION 4: All ASOC Council members must have a valid ASOC ID/Discount Card while serving on Council.
ARTICLE VI
ELECTIONS AND TERMS OF OFFICE
SECTION 1: The officers shall be elected in a general electioneach year in the month of April in which all registered students may participate.Senators may join the ASOC Council within the first thirty days of each semester, except the summer semester, by turning in a completed ASOC Senator Petition Form.
SECTION 2: ASOC Council will hold a transition meeting of both the old officers and the newly elected officers. The transition meeting must be within two weeks of the last scheduled day of finals for the Spring semester. At the transition meeting, newly elected officers will be sworn in, and the term of the old officers will end. The new senators shall be sworn in at the first regular meeting after the approval of the senator's petition.
SECTION 3: The terms of office are as follows:
1) All officers, except the Student Member, Board of Trustees, will serve a term of one academic year. A senator whose term of office begins in the Fall, may continue through the following Spring semester and Summer session. Senators who join in the Spring semester may continue through the following Summer session.
2) The Student Member, Board of Trustees, as designated by California Law, shall serve a one year term from July first to June thirtieth. If the Student Member, Board of Trustees resigns or is removed from office before the term of office has expired, the President will appoint a council member who meets officer requirements. The appointment must be approved by a two-thirds vote of the Council present in a meeting. The appointment will be in effect until the next general election or until the term ends on June thirtieth.
SECTION 4: A general election shall be held during the month of April to determine the officers of ASOC Council for the following academicyear.
SECTION 5: In the event that the President is unable to fulfill the duties of office, such duties will be assumed by the Vice President. Other officer vacancies shall be filled by persons selected by a two-thirds vote (In this instance, the term two-thirds means two thirds of all Council votes. Anyone not present at the meeting will be counted as an abstention.) or by special election with the consent of the majority vote of the Council present in a meeting and the approval of the Campus Activities Director.
SECTION 6: In case of an election tie, a run-off election will be held under the conditions stated in the ASOC By-Laws.
ARTICLE VII
MEETINGS
SECTION 1: The ASOC Council shall meet regularly, twice a week during the academic year and once a week during the summer. Meetings shall be open to all students, except as specified by the law (Brown Act).
SECTION 2: Special meetings may be called by the Council President as necessary. Seventy-two hours notice of all special meetings must be afforded to all Council members and the general student body.
SECTION 3: If two or more members of the Council request that the President call a special meeting, the President shall call a meeting.
SECTION 4: The President may cancel a regularly scheduled ASOC meeting and/or special meeting with advance notice of one week to all Council members and the general student body and with the consent of the majority vote of the Council present at a regularly scheduled meeting.
SECTION 5: A Quorum shall be established as a majority of officers and senators during the fall and spring semesters and as a majority of officers for the summer session.
ARTICLE VIII
CLUBS AND ORGANIZATIONS
SECTION 1: The ASOC Council shall promote and coordinate a social, cultural and recreational activities program.
SECTION 2: The ASOC Council shall plan an activities calendar for each term.
SECTION 3: The ASOC Council shall provide for the recognition of clubs and organizations.
SECTION 4: The ASOC Council shall recognize the Inter Club Council (ICC) as the representative of all the clubs.
1. The ICC shall have the allocating control of the ICC account.
2. The ICC shall be held accountable to the ASOC Council for money allocated and activities planned or scheduled.
ARTICLE IX
APPOINTMENTS
SECTION 1: ASOC Council shall make appointments in accordance with this article when ever at least one of the following occur:
1. There is at least one vacancy on at least one committee (e.g. campus wide, standing, etc.).
2. ASOC Council performs the annual appointments in accordance with Article IX, Section 2 of the ASOC Constitution.
3. There is at least one vacancy on the ASOC Council and a special election will not be held (Refer to Article VI, Section 5 of the ASOC Constitution).
SECTION 2: Annual senate appointments to ASOC Council committees will be made no earlier than 31 days and no later than 40 days from the beginning of the Fall semester during a regularly scheduled meeting. ASOC Council must advertise the time and date that appointments will be made at least ten days prior to the appointment meeting.
SECTION 3: ASOC Council may mandate that applicants turn in information prior to the day of appointments. The date and time the information must be turned in must be advertised during the five days preceding the deadline.
SECTION 4: ASOC Council will make appointments in three stages:
1. Each member of ASOC Council will be appointed to a position until all the terms of the ASOC Constitution and By-Laws are met for that individual. In this stage only, appointments will be made in order of seniority; the member of ASOC Council who'sserved the longest must be appointed first.
2. All students not on ASOC Council but with a valid ID/Discount card will be appointed until all positions being sought are filled.
3. All students not on ASOC Council and not possessing a valid ID/Discount card will be appointed until all positions being sought are filled.
4. Members of ASOC Council may then be appointed until all vacant positions being sought are filled.
SECTION 5: ASOC Council will make appointments by a majority vote. If the Student Member, Board of Trustees position is vacant, it must be filled in accordance with Article VI, Section 3.2 of the ASOC Constitution.
SECTION 6: The size and make-up of the ASOC standing committees can not be changed to remove students from a committee or change their status on the committee except in the case of appointments made twice a year. An ASOC standing committee chair, with the ASOC Advisor's approval, may remove committee members who are negligent in their duties.
ARTICLE X
AMENDMENTS
SECTION 1: Amendments to the constitution may be proposed by either of the following methods:
1. A majority vote of ASOC Council present at a meeting with quorum.
2. A petition signed by students in a number equal to twenty percent of the students voting in the last general election.
SECTION 2: The ASOC Council and the Advisor shall examine the proposed amendment and within twenty-one days the ASOC Council shall vote on the proposed amendment(s) at a regular meeting.
SECTION 3: The proposed amendment must receive official publicity at least ten days prior to voting.
SECTION 4: The proposed amendment(s) shall become effective upon ratification by a two-thirds vote (In this instance, the term two-thirds means two-thirds of all Council votes. Anyone not present at the meeting will be counted as an abstention.) and upon approval by the Board of Trustees of the Fremont-Newark Community College District.
ARTICLE XI
SOURCE OF POWER
The President of Ohlone College is the legal representative of the College. The President is responsible to the Board of Trustees for the conduct of the institution. All powers, therefore, assumed under this constitution are delegated by the President of Ohlone College and may be revoked by the President's authority at any time. The President or designee shall be an ex-officio non-voting member of the ASOC Council and any Council committees.
HISTORY OF RATIFICATION AND AMENDMENT
10/17/67 Approved by Student Advisory Council.
10/25/67 Approved by general vote of students of Ohlone College.
11/15/67 Approved by Fremont-Newark Junior College Board of Trustees.
05/31/68 Revisions approved by a general vote of ASOC.
01/29/69 Revisions approved by a general vote of ASOC.
02/19/69 Approved by Fremont-Newark Junior College Board of Trustees.
06/09/71 Revisions approved by a general vote of ASOC.
06/30/71 Approved by Fremont-Newark Community College Board of Trustees.
06/01/72 Revisions approved by a general vote of ASOC.
06/14/72 Approved by Fremont-Newark Community College Board of Trustees.
03/07/78 Amended by a vote of the ASOC.
05/10/78 Approved by Fremont-Newark Community College Board of Trustees.
02/06/81 Amended by a vote of the ASOC.
02/25/81 Approved by Fremont-Newark Community College Board of Trustees.
03/07/85 Amended by a vote of the ASOC.
03/27/85 Approved by Fremont-Newark Community College Board of Trustees.
01/13/87 Amended by a vote of the ASOC.
01/14/87 Approved by Fremont-Newark Community College Board of Trustees.
05/26/88 Amended by a vote of the ASOC.
06/22/88 Approved by Fremont-Newark Community College Board of Trustees.
08/04/88 Amended by a vote of the ASOC Council.
08/24/88 Approved by Fremont-Newark Community College Board of Trustees.
03/31/92 Amended by a vote of the ASOC Council.
04/22/92 Approved by Fremont-Newark Community College Board of Trustees.
04/06/94 Amended by a vote of the ASOC Council.
04/06/94 Approved by Fremont-Newark Community College Board of Trustees.
02/08/95 Amended by a vote of the ASOC Council.
03/22/95 Approved by Fremont-Newark Community College Board of Trustees.
09/11/95)
04/02/97) Amended by a vote of the ASOC Council
07/15/97)
08/13/97 Approved by Fremont-Newark Community College Board of Trustees
Associated Students of Ohlone College
BY-LAWS
ARTICLE I
DUTIES
SECTION 1: PRESIDENT: The President of the ASOC shall:
1. be the presiding officer at all ASOC Council meetings.
2. call all regular meetings of the ASOC Council.
3. be a voting member of the ASOC Council.
4. have the power to appoint a Parliamentarian to the ASOC Council.
5. be an ex-officio member of all standing and special committees.
6. be aware of what other Council Members, committees and clubs are doing (i.e. projects, jobs, etc.). To that end the President shall schedule one-on-one meetings with each Council Member as needed.
7. be a voting member of the ASOC budget committee.
8. be empowered to organize and appoint chairpersons to all special committees in order to carry out the student government functions. All presidential appointments shall be ratified by a two-thirds vote of the Council in a meeting with quorum.
9. make sure that Council Members are doing the jobs they promised to do.
10. mediate between officers and/or senators in case of disputes.
SECTION 2: VICE PRESIDENT: The Vice President shall:
1. be a voting member of the ASOC Council.
2. assume the duties and functions of the President upon the absence of the President.
3. be the chairperson of the Ohlone College ICC and report regularly on club activities.
4. stimulate the formation of new clubs and orient those clubs.
5. get the clubs involved in the organized activities on campus.
6. Maintain a file for ICC reports.
SECTION 3: SECRETARY: The Secretary shall:
1. be a voting member of the ASOC Council.
2. handle all correspondence for the ASOC Council.
3. be official custodian of the ASOC Council records.
4. perform the keeping of minutes of all ASOC meetings and the issuing of an agenda before each meeting.
5. post in a public place copies of the Council meeting minutes no later than two class days following the adoption of these minutes. Note, these minutes should indicate that they are adopted.
6. maintain a file of any minutes or reports from standing and/or ad-hoc committees.
7. assume the functions and duties of the President in the case of the absence of the President and the Vice-President.
8. keep an attendance chart.
9. keep an up to date list of all ASOC members and their respective committees.
10. Maintain and update the agenda(s) and approved minutes on ASOC's Website
SECTION 4: TREASURER: The Treasurer shall:
1. be a voting member of the ASOC Council.
2. be responsible for all financial matters of the ASOC Council and the ASOC budget.
3. work in cooperation with the Ohlone College V.P., Business Services and conform to regulations set by the State of California.
4. make financial statements available to the Council once a month.
5. be a voting member of the ASOC Budget committee.
Section 5: REPRESENTATIVE AT LARGE: The Representative at Large shall:
1. be a voting member of the ASOC Council.
2. act as a liaison for all standing ASOC committees.
3. be responsible for conducting campus surveys and polls of at least 100 members of ASOC regarding current events determined by a consensus of the Council in a meeting with quorum.
4 . distribute evaluation surveys at ASOC events.
SECTION 6: STUDENT MEMBER, BOARD OF TRUSTEES: The Student Member of the Board of Trustees shall:
1. be a voting member of the ASOC Council.
2. report student concerns to the District Board of Trustees.
3. bring District Board of Trustee concerns to the attention of the ASOC Council.
4. shall write a column in each issue of the newsletter. If no newsletter, shall be required to make a flyer.
SECTION 7: CalSACC REPRESENTATIVE: The CalSACC Representative shall:
1. be a voting member of the ASOC Council.
2. be responsible for representing the interests of Ohlone students at the regional CalSACC meetings.
3. utilize the lobbying efforts of the statewide CalSACC Organization to represent Ohlone's interests at the state level.
4. be a voting representative of the Ohlone students at statewide CCCSAA and CalSACC Conferences.
SECTION 8: SENATORS: Each Senator shall:
1. be a voting member of the ASOC Council, holding a one-half vote.
2. be responsible for all media (posters, leaflets, KOHL announcements, etc.) advertising ASOC sponsored events, as directed by the ASOC President.
3. maintain up to date and proper information on information boards around campus.
SECTION 9: ALL MEMBERS: In addition to their other duties, all members shall:
1. hold a minimum of three scheduled office hours per week.
2. give reports as applicable.
3. have the right to authorize the spending of up to $200 without ASOC Council approval but with the ASOC Council Advisor's and one account trustee's approval.
4. call the Advisor or another member if for any reason they cannot attend a meeting or will be late for a meeting. Call must be in advance of the meeting.
5. be regarded as absent, if more than fifteen minutes late for a meeting. In this situation, they will forfeit their right to vote.
6. meet with the President to update the President of your current Council activities (Refer to Article I, Section 1.6 of the ASOC By-Laws).
7. make requests for agenda items in writing to the Secretary in time for the secretary to publish the agenda seventy-two hours before the meeting. Only Council Members and the ASOC Council Advisor may sponsor agenda items.
8. attend a minimum of at least ten campus activities each semester (excluding summer session) and give reports as applicable.
9. obtain at least two new student discounts each semester for the discount program.
10. work each semester during registration as a representative of ASOC. The minimum number of hours shall be determined by the Chair of the IdD/Discount Program Committee.
11. report any campus activities you know of in writing to the Chair of the Activities Calendar Committee.
12. write articles for the newsletter as assigned by the Chair of the Newsletter Committee (the actual topic of the article is open to discussion with the Chair).
13. prepare a written report at the end of the term of office covering the duties performed and recommendations for the future.
14. notify the Council if situations arise which will not allow or permit you to fulfill the duties of your office.
15. serve actively on at least one ASOC Committee.
16. make class announcements as scheduled by the chair of the Activities Calendar committee.
ARTICLE II
OATH OF OFFICE
I, (state your name), promise to follow the ASOC Constitution and By-Laws, to represent the Associated Students of Ohlone College, and to perform the duties of my office to the best of my ability.
ARTICLE III
SPECIAL TOPICS MEETINGS
SECTION 1: Special Topics meetings will be designated to cover special topics of interest and importance to the Council and students in general. In these meetings all other agenda items will be postponed for another meeting.
SECTION 2: Special topics include parliamentary procedure, leadership styles, duties of office, review of policies and procedures including the complaint procedure, elections and other topics of interest which need more than superficial coverage.
SECTION 3: Special Topics meetings will be given special publicity to insure that ASOC know that such information is available to them.
ARTICLE IV
ELECTION CODE
SECTION 1: Duties and powers of the Election Commissioner:
1. The Election Commissioner will hereafter be referred to as "the Commissioner" in this document.
2. The Commissioner shall be appointed to chair the Election Commission by the President and the appointment shall be ratified by a two-thirds vote of the ASOC Council present in a meeting.
3. The Commissioner will publish an Election Time-line with the help of the Election Commission prior to the publicizing of the petition deadline.
4. The Commissioner shall publicize the petition deadline of Associated Student elections by placing at least fifteen notices around campus (with the help of the Election Commission), as well as in the Monitor, no less than fifteen calendar days prior to the announced petition deadline.
5. The Commissioner shall appoint a commission with the exception that no member may be a candidate for office and will not show open interest to anyone that is a candidate for office while serving on the commission. The total number of members will be determined by the Commissioner. The Commissioner with the approval of the Activities Director shall have the power to suspend and/or dismiss election workers who are negligent in their duties.
6. The Commissioner shall certify the election results and post at least one copy of the results in the Student Center.
7. The ASOC Advisor shall maintain a record of the election results.
SECTION 2: Elections:
1. There shall be one voting place located in the Student Center for all elections. Additional voting places may be designated by the election commission with approval of the Campus Activities Director. All voting places must be either on the main campus or at the Newark Ohlone Center.
2. The exact dates of the elections shall be specified in the Election Time-Line as provided in the ASOC Constitution (Refer to Article VI Section I). General elections shall be held on at least two consecutive days and evenings.
3. In General and Run-off elections, the certified election results will be posted on the date specified in the Election Time-line (Refer to Article IV, Section 1.6 of the ASOC By-Laws).
4. The winning candidate for each office must receive a plurality of the valid votes cast. In the event of a tie, a Run-off election shall be held no earlier than five instructional days and no later than ten instructional days after certification of the election results. The Run-off election shall be publicized by at least fifteen posters on campus at least five instructional days prior to the Run-off election. For candidates running unopposed and in the event that "Yes" votes do not exceed "No" votes, an appointment shall be made by the newly elected council to fill the vacant position. (Refer to Article IV, Section 4.1B3 of the ASOC By-Laws).
5. Any enrolled student may protest an election by submitting the protest in writing, stating the problem and reasons for the protest, to the Election Commission prior to the ballot tabulation. The Election Commission shall meet and rule as to the validity of all protests prior to the commencement of the ballot tabulation. Valid protests will be acted on in accordance with this code or as appropriate to redress the grievance.
SECTION 3: Petitions:
1. To become a candidate for office, the prospective candidate shall submit a petition by the date set in the Election Time-Line. This date shall be no less than five instructional days prior to the election.
2. Petitions must be turned in to the Campus Activities Staff.
3. Petitions must be signed by no less than fifty enrolled students.
4. Upon receiving a petition, the Campus Activities Staff shall check the qualifications of the candidate (Refer to Article V, Section 2 of the ASOC Constitution). Ineligible candidates will be immediately disqualified.
5. Petition forms are to be made available to any enrolled student no less than fifteen days prior to the petition deadline.
6. No campaigning will be allowed until a petition is on file, candidate eligibility is established, and a signed statement has been filed in accordance to Article IV, Section 3.8 of the ASOC By-Laws.
7. An individual who decides to run for an office must request a petition from the Campus Activities Staff. The Campus Activities Staff will write on the petition the office being sought. If that individual then decides to run for a different office, the previous petition (forfeiting all signatures) must be returned and a new petition must be designated for the new office. Penalty for fraud or intentional misleading of petition signers is disqualification of the applicant.
8. Each candidate shall sign a statement to be submitted by the petition deadline stating that the candidate understands the procedures and regulations within the ASOC Constitution and By-Laws, and that violations of those procedures and regulations can result in the disqualification of the candidate.
SECTION 4: Ballots and Tabulation:
1. Ballots
A. Ballots may state incumbency of a candidate.
B. The ballot shall be drawn up by the Election Commission.
1. There shall be one space for a write-in for each office.
2. There shall be no write-in for a run-off election.
3. If a candidate is running unopposed, the ballot shall be made to give the voters a chance to vote "Yes" or "No" on the candidate. In such a case, the candidate must receive more "Yes" votes than "No" votes to take the office. If "Yes" votes do not exceed "No" votes. (Refer to Article IV, Section 2 of the ASOC By-Laws).
4. If more than one candidate is running, the ballot shall be made to give voters a chance to vote for one of the candidates or a write-in. In such a case, the candidate with the most votes wins.
5. In the event that an eligible write-in candidate is recognized as a successful write-in (Refer to Article IV, Section 6.2 of the ASOC By-Laws) against an unopposed candidate, the "Yes" votes of the unopposed candidate will be compared to the votes for the write-in candidate to determine the winner.
C. The positions of the names on the ballot and of speaking at election assemblies shall be determined by drawing numbers.
2. Tabulation:
A. Tabulation of ballots shall be at a time and place specified in the Election Time line.
B. The ballot box shall remain locked from the opening of the polls, to the end of the election. When the election is held on consecutive days, at the close of the polls each of the ballot boxes shall be secured in a locked room until the polls re-open.
C. Only the Commissioner may open the ballot boxes, and only in the presence of an at least one Election Commission member, the ASOC Advisor and the Vice President of Student Services or designee.
D. Candidates may not be present at the time of the tabulation of any votes.
E. Any ballot not completed according to standard election procedures will not be counted.
SECTION 5: Mandatory Pre-election Meetings
1. Election rules and candidate conduct meeting
The Commissioner shall call a meeting of all candidates prior to the beginning of the campaign period. Failure to attend without good cause shall result in disqualification.
a. At this meeting, the Commissioner shall explain the campaign procedure and rules, and provide each candidate with a copy of the ASOC Constitution and By-Laws.
b. The Commissioner shall announce the date, time and place of the election.
c. The positions of names on the ballot and at the Candidates' assembly shall be determined at the meeting in accordance with Article IV, Section 4.1C of the ASOC By-Laws.
2. Candidate attendance of ASOC Council meetings.
a. Candidates must attend at least one regular ASOC Council meeting prior to the deadline for completion of officer petition.
b. Candidates must attend at least three regular ASOC Council meetings (these are in addition to the meeting attended before the petition deadline) prior to the general elections held in April or a special election.
c. All officers are required to attend a minimum of two ASOC Council in-service meetings during the summer for officer training.
SECTION 6: Write-ins:
1. A write-in candidate must meet the GPA and unit qualifications for all ASOC officers to be elected (Refer to Article V, Section 2 of the ASOC Constitution).
2. A write-in candidate must get at least 75 votes as certified by the Election Commission to be considered a successful candidate.
3. A write-in candidate must be willing to serve. A write-in candidate who does not meet all of the qualifications listed in Article IV of the ASOC constitution will not be certified and the next highest vote getter meeting the qualifications shall win.
4. A write-in vote need not have a stamp or check after the name to be counted.
SECTION 7: Political Parties:
1. Any candidates who choose to band together as a political party shall be disqualified from the election immediately.
2. Candidates are allowed to verbally endorse any other candidate or write in candidate; but, any written language banding two or more candidates together will be terms for disqualification.
SECTION 8: Campaigning: Campaign posters for any ASOC election shall be under jurisdiction of the Campus Activities Director according to College policy. Approval for posting signs must be secured from the Campus Activities Director (See Election Packet on rules for posting)
1. The Commissioner shall hold open one college hour for presentations by all candidates. The Election Commission will be responsible for planning this college hour. Upon mutual consent of two or more candidates for one office, a debate may be scheduled. Only candidates may speak at this college hour. In the absence of a candidate, the Commissioner can read a candidate's written speech.
2. All candidates running for a specified office will be given equal time in said college hour, to be scheduled by the Commissioner.
3. All candidates shall be responsible for the removal of any and all campaign materials by 5:00 p.m. of the college day following the election.
4. Campaign restrictions for polling area.
A. No audio or visual campaigning will be allowed in restricted areas.
B. A restricted area will be around the Student Center. This restricted area's boundary includes the lobby, the stair well, and the cafeteria.
C. All area within seventy-five feet of designated voting places (Refer to Article IV, Section 2.1 of the ASOC By-Laws) will be restricted area.
D. No campaigning shall be audible or visible to those within the polling area.
5. Campaign materials shall be limited to fifty dollars in value per candidate. Some items may be given a fixed value prior to the election to be set by the Election Commission and announced in the candidates meeting.
6. A list of itemized expenses shall be turned into the Commissioner or the Campus Activities Director by 5:00 p.m. on the first college day after the election.
7. Campaign Worker Regulations
A. If a candidate chooses to have one or more persons assist him/her in election campaigning, the candidate must declare she/he has a campaign staff.
B. Candidate must submit a list of campaign workers including each member's name and Ohlone student ID number to the Election Commission five calendar days prior to the election. All candidates must submit the list of campaign workers or declare that she/he will be campaigning by her/his self. Additionally, the candidate must declare what the election campaigning staff will be doing for their candidate.
C. Candidate is responsible for any action of her/his campaign party. Candidate will be disqualified for any illegal act of her/his campaign party worker(s).
D. Campaign Workers
1. Must be currently enrolled as an Ohlone College student.
2. Each campaign worker can only participate in one campaign party.
3. Each campaign worker must provide her/his legal name, as recognized by Ohlone College, and student ID number to the candidate for the candidate to submit as part of her/his election campaign staff list to the Election Commission.
4. All campaign staff are forbidden from running the election booth.
5. All campaign staff are prohibited to have contact with any election ballot or any election ballot box except to vote.
SECTION 9: Enforcement and Penalties: Violations of the ASOC Constitution and By-Laws will subject the candidate to a warning, or disqualification or to an invalidation of the election as specified in these documents. All decisions made by the Election Commission in regard to violations of these documents will be in written form and available for public inspection.
1. The Election Commission shall remove all campaign signs which are in violation of the posting regulations. The candidate shall receive a written notice of this action.
2. Candidates failing to obtain fifty valid signatures on the petition or failing to attend the mandatory pre-election candidates' meeting without showing good cause for such failure, will be disqualified.
3. The election may be invalidated if any violations of the balloting and tabulation rules occur.
4. Violations of the spending limit will result in disqualification of the candidate.
ARTICLE V
ACTIVITIES CALENDAR COMMITTEE
SECTION 1: ASOC Council shall establish an Activities Calendar Committee as a standing committee.
SECTION 2: The Vice President shall chair this committee and be a voting member. The Representative at Large shall perform the duties of the chair in the Vice Presidents absence. All voting members will have one full vote.
SECTION 3: The committee will meet on a regular basis as deemed necessary by the chair to fulfill and complete the duties and responsibilities of the committee. The chair will make sure that all members of the committee are notified at least twenty-four hours prior to any meeting and a report shall be given to the ASOC Council after each meeting.
SECTION 4: The duties and responsibilities of the Activities Calendar Committee shall include:
1. Plan campus activities in coordination with the Campus Activities Director to promote a social and educational atmosphere.
2. Make available to the ASOC an accurate list of upcoming activities and events with their corresponding dates.
3. Address the concerns of ASOC and ASOC Council that pertain to the video games and pinball machines.
4. Review and make recommendations to ASOC Council about all proposed changes to the ICC By-Laws.
5. Oversee the doings of the ICC and any large project under taken by a club or group of clubs to ensure that the policies and rules of ASOC and Ohlone College are upheld.
SECTION 5: The ASOC Council shall decide the size and make-up of the Activities Calendar Committee.
ARTICLE VI
NEWSLETTER COMMITTEE
SECTION 1: ASOC Council shall establish a newsletter Committee as a standing committee.
SECTION 2: The Secretary shall chair this committee and be a voting member. The Representative at Large shall perform the duties of the chair in the Secretary's absence All voting members will have one vote.
SECTION 3: The members of this committee shall put together and make available to the ASOC a newsletter. The newsletter shall contain sections deemed necessary by the accomplishments of ASOC Council.
SECTION 4: ASOC Council shall decide the frequency of the newsletter for the upcoming year at the beginning of the fall semester The committee will meet at least once prior to the printing of each newsletter, and the chair will make sure that all members of the committee will be notified at least one week prior to any meeting of the committee.
SECTION 5: ASOC Council shall decide the size and make-up of the Newsletter Committee.
ARTICLE VII
ID/DISCOUNT PROGRAM COMMITTEE
SECTION 1: ASOC Council shall establish an ID/Discount Program Committee as a standing committee.
SECTION 2: The Representative at Large shall chair this committee and be a voting member. The President shall perform the duties of the chair in the Representative at Large's absence. All voting members will have one full vote.
SECTION 3: The committee will meet on a regular basis as deemed necessary by the chair to fulfill and complete the duties and responsibilities of the committee. The chair will make sure that all members of the committee are notified at least three days prior to any meeting and a report shall be given to ASOC council after each meeting.
SECTION 4: The duties and responsibilities of the ID/Discount Committee shall include:
1. Plan and be responsible for the scheduling of the ID booth at the beginning of each Fall and Spring semester's registration.
2. Be responsible for the maintenance and upkeep of the supplies and equipment related to the ID booth.
3. Make Student Activity Cards available to the ASOC throughout the Fall and Spring semesters.
4. Make available to the ASOC an accurate list of all discounts available with the Student Activities Card.
5. Maintain all discounts and find new discounts.
SECTION 5: The ASOC council shall decide the size and make-up of the ID/Discount Committee.
ARTICLE VIII
ASOC BUDGET COMMITTEE
SECTION 1: ASOC shall establish an ASOC Budget Committee as a standing committee.
SECTION 2: The Treasurer shall chair this committee and be a voting member. The President shall perform the duties of the chair in the Treasurer's absence. All voting members will have one full vote.
SECTION 3: The committee will meet at least once prior to every campus-wide budget committee meeting. The chair will make sure that all members of the committee are notified at least three days prior to any meeting and a report shall be given to ASOC Council after each meeting.
SECTION 4: The committee will help the Treasurer perform his/her duties, and in the vacancy of the Treasurer position, perform the duties of the Treasurer until a Treasurer is appointed or elected.
SECTION 5: The committee will assist the student member of the campus-wide Budget Committee in promoting the welfare of the students on said committee. To that end, at every campus-wide Budget Committee meeting, at least one voting member of the ASOC Budget Committee will attend.
SECTION 6: The ASOC Council shall decide the size and make-up of the ASOC Budget Committee. At least one of the voting members shall be from ASOC and out side the ASOC Council.
ARTICLE IX
COMMITTEE ON LEGISLATION
SECTION 1: ASOC Council shall establish a Committee on Legislation as a standing committee.
SECTION 2: The CALSACC Representative shall chair this committee and be a voting member. The Representative at Large shall perform the duties of the chair in the CALSACC Representative's absence. All voting members will have one full vote.
SECTION 3: The committee will meet on a regular basis as deemed necessary by the chair to fulfill and complete the duties and responsibilities of the committee. The chair will make sure that all members of the committee are notified at least three days prior to any meeting and a report shall be given to ASOC Council after each meeting.
SECTION 4: The duties and responsibilities of the Committee on Legislation shall include:
1. Aiding the CALSACC Representative in keeping the flow of information to and from CALSACC open.
2. Follow legislation that affects ASOC, in the state and federal governments, to the extent that the committee feels is necessary.
3. Act as a constant liaison between ASOC Council and elected state and local officials.
4. Make student aware of legislation that will affect them and organize activities for students to voice their opinion on such legislation (i.e. letter writing, post cards, etc.).
SECTION 5: The ASOC Council shall decide the size and make-up of the Committee on Legislation.
HISTORY OF RATIFICATION AND AMENDMENT
Approved by ASOC Council.......................... ...January 3, 1972
Approved by ASOC Council........................... .....May 23, 1972
Approved by ASOC Council..................................May 1, 1975
Approved by ASOC Council......................... ....January 8, 1980
Approved by ASOC Council....................... ....January 21, 1981
Approved by ASOC Council...................…..…January 26, 1987
Approved by ASOC Council…………………..August 18, 1988
Approved by ASOC Council……………………March 31, 1992
Approved by ASOC Council………………………April 6, 1994
Approved by ASOC Council……………… September 11, 1995
Approved by ASOC Council………………………April 2, 1997
Approved by ASOC Council………………………July 15, 1997
7.7.2 ASOC Support of Production Courses
A. Production courses are defined as those credit courses in which the inter-relationship between instruction in theory and principles cannot be separated from the laboratory experience which results in a performance, a contest, or published material.
B. The financial responsibility for maintaining quality instruction in production courses in which students are enrolled for college credit is wholly that of the Fremont-Newark Community College District.
C. Student body funds may be used for the financing of production courses where such funds are used for providing opportunities not essential to the quality of the program but of additional value to the students participating in them, or a reimbursement for loss of income to the program resulting from reduced student admission costs, or the offsetting of costs resulting from increased opportunities for student and community involvement.
D. The amount of student body funds allocated to a production course shall be determined by agreement between the Student Council and the director of the production course. Such agreements are subject to annual review and renewal by the student body.
7.8 GENERAL REGULATIONS AND PROCEDURES
7.8.1 Family Educational Rights & Privacy Act of 1974
A. Policy: In response to the requirements established by the Family Educational Rights & Privacy Act of 1974 (Public Law 93-380) as amended and Chapter 1.5 of Division 18.5 of the California Education Code regarding Student Records, the District commits itself to a policy of assuring that the intent of these laws is met through the implementation of appropriate procedures.
The Family Educational Rights & Privacy Act required educational institutions to provide: student access to official educational records directly related to the student; an opportunity for a hearing to challenge such records on the grounds that they are inaccurate, misleading, or otherwise inappropriate; that the College must obtain the written consent of the student before releasing personally identifiable information about them to other than a specified list of persons and agencies; and that these rights extend to present and former students of the College.
B. Procedures:
1. Purpose: The purpose of these procedures is to fulfill the requirements of the Federal Family Educational Rights & Privacy Act and Chapter 1.5 of Division 18.5 of the Educational Code of the State of California.
2. Definitions:
a. Eligible Student means a currently enrolled or formerly enrolled student at Ohlone College.
b. Act means the General Education Provisions Act, Title IV of Public Law 90-247, as amended by Public Law 93-380 and Public Law 93-568. Also referred to as the Family Educational Rights & Privacy Act.
c. Record means information or data recorded in any medium, including, but not limited to: handwriting, print, tapes, film, microfilm, and microfiche.
d. Student Record means records, files, documents, and other materials which contain information directly related to a student and are maintained by the College (person or office acting for the College). The term does not include the following:
(1) Records of instructional, supervisory, and administrative personnel, and educational personnel that are in sole possession of the maker.
(2) Records maintained by the security unit of the College.
(3) Records relating to a student and created by a physician, psychiatrist, psychologist, or other recognized professional that are maintained and used in connection with the provision or treatment of student.
(4) Information provided by a student's parents relating to applications for financial aid or scholarships.
(5) Confidential letters and statements of recommendations maintained by Ohlone College on or before January 1, 1975.
e. Records Officer is the Registrar.
f. "Access" means the act, opportunity, or means of viewing, recording, or possessing all or part of a personally identifiable list of information contained within an educational record.
g. Directory Information means publications which may include any or all of the following information associated with student's name, address, telephone listing, data and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees, and awards received. Ohlone College does not at present publish a Student Information Directory.
h. Employee - Any person employed by Ohlone College, Fremont-Newark Community College District.
i. College - Ohlone College.
j. District - Fremont-Newark Community College District.
k. C.A.C. - California Administrative Code.
l. Officials - Any person acting in an official capacity on behalf of the College or District.
3. Retention and Destruction of Student Records: The retention and destruction of student records shall be in accordance with Title VI, Division 10, Chapter 2.5, California Administrative Code.
4. Student Access to Student Records:
a. Eligible students have the right:
(1) To inspect and review their student records maintained by Ohlone College.
(2) To be provided with a list of the types and location of student records which are maintained by Ohlone College and directly relate to the student.
(3) To a hearing to challenge the content of their student records.
b. Method for review of records:
(1) All petitions for review of records will be in writing on "Petition to Inspect and review Educational Records" form supplied by the Admissions & Records office of the College.
(2) This form will serve as verification that the request has been made and has been met.
(3) The form will be placed in the student's files as a notation that the material requested was released.
c. Access procedure to be followed:
(1) Upon submittal of the request to inspect and review records the petitioner will be invited to review records within fifteen (15) working days of the date of request.
(2) Such review will be in the presence of the Records Officer or his/her designee.
(3) Students are entitled to receive copies of their educational records at their own expense. The cost of copies shall not exceed the cost to the College for reproducing them. It is the policy of Ohlone College to grant the first two (2) transcripts free and charge a fee of $1.00 for each additional transcript.
5. Waiver: A student may be requested to waive his or her right to access to student records devoted solely to confidential recommendations for career placement or other postsecondary admission after January 1, 1975. Such recommendations shall be used solely for the purpose for which they were specifically intended. The student shall be notified, upon request, of the names of all persons making confidential recommendations. Such waivers shall be in writing and signed by the student.
6. Confidentiality: The College and District shall maintain student records in a manner to ensure the privacy of all such records. Each College official shall be responsible for maintaining the privacy of student records within his/her area of jurisdiction.
7. Consent:
a. The College and District may permit access to student records to any person for whom the student has given written consent. The consent must contain the following information:
(1) The person(s) to whom access is granted.
(2) The student records to be viewed.
(3) The time period for which consent is given.
(4) The signature of the person whose records are being viewed.
(5) Date that consent is given.
b. A copy of the consent will be placed in the record file.
8. Access to Student Records by Persons Other Than Students:
a. As provided in the Act and C.A.C., Ohlone College may permit access to student records without written consent from the parent of a student or eligible student to the following persons:
(1) Officials and employees of the College or District who have a legitimate educational interest to inspect a student's records.
(2) Authorized representative or designees of the following agencies or persons; provided such information is needed to audit or evaluate a state or federally supported education program.
(a) Comptroller General of the U.S.
(b) Secretary of Health, Education and Welfare.
(c) State Educational Officials.
(d) U.S. Office of Civil Rights.
(3) Other State and local officials provided that such information was specifically required to be reported by State law adopted prior to November 19, 1974.
(4) Officials of other public or private schools where the student seeks or intends to enroll.
(5) Officials of local, county, or State correctional facilities where educational programs are provided and where the student is directed to enroll.
(6) Agencies or organizations in connection with a student's application for financial aid.
(7) Accrediting organizations in order to carry out their accrediting functions.
(8) Organizations conducting educational studies provided that individual identification of students is not possible.
(9) Appropriate persons in an emergency, if such information is needed to protect the health or safety of a student.
9. Directory Information:
a. Specific directory information about any currently enrolled student, as established by the Board of Trustees, may be released provided the following items have been accomplished:
(1) Annual public notice of the specific categories of information to be released and the individuals to be listed.
(2) Public notice contains the time period that allows a student to notify the College or District that he/she does not want to be listed, or specific items of information about him/her that are to be deleted.
b. Additional information beyond that specified in the definition of directory information (Section 7.8.1.B.2, these procedures) may be released provided written permission is received from the individual student involved.
c. The College may limit the release of all or specific parts of the directory information to any public or private nonprofit organization.
10. Record of Access:
a. The Records Officer shall maintain a log for each student record which lists all persons, agencies, or organizations requesting or receiving information and the reason for the request.
b. The log need not record the persons listed in Section 7.8.1.B.8 of these procedures.
c. The log shall be open only to:
(1) The student identified in the record.
(2) The Records Officer any other College or District employee or official authorized by Section 7.8.1.B.8.a.(1).
(3) Persons identified in Section 7.8.1.B.8.a.(3).
11. Request by Student to Have Information Removed from Record Maintained by Ohlone College:
a. Any student may file a written request to the President/Superintendent to remove information recorded in the student's record, if he/she believes the information to be:
(1) Inaccurate.
(2) An unsubstantiated personal conclusion or inference.
(3) A conclusion or inference outside the observer's area of competence.
(4) On a personal observation of a named person without the time and place noted.
12. Procedure for Processing Request to Delete Information from Student Record:
a. Within thirty (30) days of receipt of the request, the President/Superintendent or his/her representative shall meet with the student and the employee who recorded the information in question. Based on the meeting and developed information, the President/Superintendent or his/her representative will make a decision to uphold or deny the allegation. Such decision shall be in writing. If allegation is upheld, the record shall be corrected.
b. If the student is dissatisfied with the decision, the student may within thirty (30) days of receipt of the decision, appeal in writing to the Board of Trustees.
c. The Board of Trustees, within thirty (30) days of receipt of an appeal, will in close session, meet with the student and the employee who recorded the information, to hear the appeal.
d. Board of Trustees action shall be final and in writing.
e. If appeal is upheld, the President/Superintendent will be directed to correct the record.
f. If appeal is denied, such decision shall be placed in the student's record.
g. If the student is dissatisfied with the President/Superintendent's decision or the Board's action on the appeal, he/she may submit a written statement of his/her objections which shall be placed in the student's record.
13. Transfer of Records: Upon transfer to another educational institution, the student may request the College to transfer such records, subject to any charges or fees required by the College.
14. Annual Notice:
a. The College shall at least annually:
Notify all currently enrolled students at time of enrollment, and annually thereafter of the following information:
(1) Types of Student Records and information contained therein maintained by the College.
(2) Location of student records and the person responsible for maintaining such records.
(3) Policy and procedures for reviewing records.
(4) The rights and procedures for a student to challenge the contents of student records.
(5) Cost of reproducing records.
(6) Categories of directory information and the parties to whom the information will be released.
(7) The criteria used by the College to define officials and employees.
(8) The right of any student to file a complaint with U.S. Department of Health, Education and Welfare of Ohlone College's failure to comply with the provisions of the Federal Family Educational Rights & Privacy Act.
b. The College may elect to comply with the annual notice requirement by publishing such notice in the College Catalog.
15. Fees for Reproducing Records: (Amended: 8-12-92)
a. There shall be no charge for:
(1) Furnishing up to two transcripts of former students.
(2) A charge of $4 (after two free transcripts).
(3) A $10 fee for same-day or special process transcripts.
(4) Searching or retrieving any record.
b. The District will charge $0.35 per copy to reproduce records.
7.8.2 Standards of Student Conduct and Discipline and Due Process Procedures
(Approved: 4-11-84; Amended: 3-25-92)
In joining the academic community at Ohlone College, the student has the right and shares the responsibility to exercise the freedom to learn. Like other members of the academic community, the student is expected to conduct himself/herself in accordance with standards of the College that are designed to perpetuate its educational purposes. These procedures are in accordance with Education Code Section 66300, which requires each community college district to adopt standards of student conduct along with applicable penalties for violation.
7.8.2.1 Standards of Student Conduct
A. Students shall respect and obey civil and criminal law, and may be referred to law enforcement authorities for violation of laws of the city, county, state and nation.
B. A charge of misconduct may be imposed upon a student for violating provisions of Ohlone College regulations and the state education and administrative codes while on college-owned or college-controlled property or at a college-sponsored activity (Ed Code 76034). Examples of "cause" with respect to charges of misconduct are noted in Education Code Section 76033; authority for adoption of rules and regulations is noted in section 76937. Violations of such codes and regulations, for which students are subject to disciplinary action, include, but are not limited to, the following:
1. Dishonesty, such as cheating, plagiarism or knowingly furnishing false information to the College;
2. Forgery, alteration, or misuse of College documents, records, or identification;
3. Obstruction or disruption of instruction, administrative processes, college activities, community services, disciplinary procedures or other authorized college activities;
4. Disrupting the peace or quiet of any part of the campus or of a member of the academic community by unauthorized loud or unusual noises, or by threatening conduct such as verbal abuse, quarreling, or challenging to fight, or by fighting;
5. Continued disruptive behavior, continued willful disobedience, habitual profanity or vulgarity, or the open and persistent defiance of the authority of, or persistent abuse of, college personnel;
6. Assault, battery, or any threat of force or violence upon a student or college personnel;
7. Stalking or any form of harassment of a member of the College community or visitor. Such conduct is defined as that which would cause a reasonable person to be severely distressed or fearful of physical harm.
8. Willful misconduct which results in injury or death to a student or college personnel or which results in cutting, defacing, or other injury to any real or personal property owned by the district;
9. Theft or damage to property belonging to the College, a member of the College community or a campus visitor; any computer-related crime as identified by the California Penal Code (502[e][3]).
10. Unauthorized entry to and/or use of college property;
11. The use, sale, or possession on campus of, or presence on campus under the influence of, alcohol, narcotics, other hallucinogenic drugs or substances, or any poison classified as such by Schedule D in Section 4160 of the Business and Professions Code;
12. Willful or persistent smoking in any area where smoking has been prohibited by law or by regulation of the governing board;
13. Gambling on college property or college-controlled property;
14. Violation of college policies or campus regulations concerning the registration of student organizations, the use of college facilities, or the time, place and manner of public expression;
15. Failure to comply with lawful directions of college officials acting in performance of their duties;
16. Possession or use of explosives, dangerous chemicals or deadly weapons on college property or at a college function without prior authorization of the College President;
17. Persistent, serious misconduct where other means of correction have failed to bring about proper conduct.
A. Disciplinary Action
1. Disciplinary action may be taken as a result of student misconduct. Type of action shall be determined by the appropriate College official(s) directly and/or with recommendation of the Student Conduct Board (see page 3). Penalties are listed in the degree of severity, but not in chronological administration.
a. WARNING: Notice to student, oral or in writing, that continuation or repetition of wrongful conduct may be cause for additional disciplinary action.
b. REPRIMAND: Written statement of violation of a specified regulation including the possibility of more extreme disciplinary action.
c. DISCIPLINARY PROBATION: Exclusion from participation in privileges or extra-curricular college activities set forth in the written notice of disciplinary probation for a specified period of time.
d. SUMMARY SUSPENSION: A summary suspension is for purposes of investigation. It is a means of relieving the tension of the student body or individual class due to an alleged infraction of student conduct standards, removing a threat to the well-being of the students, or removing for the good order of the college a student or students whose presence would prevent the continued normal conduct of the academic community, protection of property and of the educational process.
e. DISCIPLINARY SUSPENSION: Exclusion from classes and other privileges or activities as set forth in the notice of suspension for a definite period of time. May include exclusion from campus.
f. EXPULSION: Termination of student status for an indefinite period. The conditions of readmission, if readmission is permitted, shall be stated in the order of expulsion.
2. Any student suspended (disciplinary) or expelled who has violated Section 245 of the Penal Code (assault) must be reported to law enforcement authorities as stated in Education Code Section 76035.
3. Disciplinary actions are not recorded with a student's academic record. Disciplinary suspension and expulsion are recorded in the Vice President, Student Services office until date of removal of the disciplinary status.
B. Informal Discipline
1. Informal discipline includes warning, verbal or written reprimand, probation, ineligibility to participate in activities or contests.
2. Warning and temporary removal from participation may be imposed by a College staff member who shall notify the Vice President, Student Services, of the action. Written reprimand and probation may be imposed only by the Vice President, Student Services, who shall notify the College President. (Education Code Section 76031)
3. A student subject to informal discipline is entitled to a meeting (informal hearing) with the Vice President, Student Services. At this meeting the student shall be informed of the charges and shall have an opportunity to refute the charges and/or provide any information related to the alleged misconduct.
4. No action involving disciplinary suspension or expulsion shall be taken unless an administrator pursues the matter according to procedures in which the student is entitled to a formal hearing. (Education Code Section 66017).
C. Summary Discipline
1. An instructor may suspend a student from class for the day of the suspension and the next class meeting. The instructor shall report the suspension to the President of the College. If the student is a minor, a parent conference shall be called. (Ed. Code 76032)
2. Temporary suspension and/or exclusion from a class, classes, or the college may be invoked in accordance with law for a period of up to ten (10) days by the President of the College or designee. (Ed. Code 76031)
D. Formal Discipline - Suspension
1. In accordance with Education Code Section 76031, the President or designee of Ohlone College may suspend a student from one or more classes for the remainder of the term or from all college classes and activities for one or more terms.
2. A disciplinary suspension of a student shall be reported to the district governing board. Whenever a minor is suspended from the College, the parent or guardian shall be notified in writing. (Education Code 76031)
E. Formal Discipline - Expulsion
1. Expulsion is permanent separation from the College by action of the governing board for good cause when other means of correction fail to bring about proper conduct or when the presence of the student causes a continuing danger to the physical safety of the student or others. (Education Code 76030)
7.8.2.3 Due Process Procedures
A. Hearing Process
1. A student who is subject to disciplinary suspension or expulsion shall have a right to an impartial administrative hearing (Ed Code 66017) by an Ohlone College Student Conduct Board.
2. The student shall be given written notice of the charges, the evidence against him/her and the disciplinary sanction the administrator will recommend to the student conduct board.
3. The hearing will be conducted no later than ten days from the time written notice is given.
4. A student shall be afforded the opportunity to waive the right to a hearing before the student conduct board and to agree to the disciplinary action recommended by the administrator and/or Vice President, Student Services. Any such waiver shall be in writing on a college form provided by the administrator.
B. Student Conduct Board Composition
1. Two students, not directly involved in the misconduct case, appointed by the Associated Students of Ohlone College (ASOC Council).
2. Two faculty members, not directly involved in the misconduct case, appointed by the Faculty Senate President.
3. Two administrators, not directly involved in the misconduct case, appointed by the College President who shall designate one administrator as chairperson.
C. Right to Representation
1. The student may represent himself or herself or may be represented by another person, except that he or she shall not be represented by an attorney except in cases where the student may be subject to expulsion. The student may request that witnesses and other personnel with pertinent information, as agreed to by the Conduct Board, be called to the hearing meeting.
D. The Hearing Meeting
1. The purpose of this administrative hearing is for the student conduct board to hear evidence, to make findings of fact, and to make decisions based upon those facts. The burden of proof shall be on the administrator pursuing the misconduct charge. The hearing shall be closed and confidential unless the student requests, in writing, an open hearing.
2. Evidence shall be admitted if it is relevant and is the sort of evidence on which responsible persons are accustomed to rely in the conduct of serious affairs. Hearsay evidence may be received but shall not be sufficient in itself to support a finding unless it would be admissible over objection in civil actions. Formal rules of evidence shall not apply. Irrelevant and unduly repetitious evidence may be excluded. No evidence other than that received at the hearing shall be considered.
3. A tape recording will be kept of the hearing. The student charged may purchase a copy of the tape recording upon written request and at his/her own expense provided that the use of such copy is for any subsequent proceedings related to the case. The student shall be allowed to listen to the tape (with staff present) upon request.
4. Within five days of the hearing, the chairperson shall deliver to the College President a written report giving specific findings of fact as to each charge and making recommendations for action.
E. College President's Decision
1. Within five days following receipt of the student conduct board's report, the College President shall make a decision. The President may adopt the board's recommendations for action, may adopt a less severe sanction, or may adopt a more severe sanction. The President shall send a copy of his or her decision, together with the student conduct board's report to the student and the appropriate administrator(s).
2. If the decision is to suspend a student, the College President shall notify the Ohlone College Board of Trustees of that decision. The decision of the College President shall be final. (Education Code Section 76031)
F. Board of Trustees Hearing (Expulsion Cases)
1. Expulsion may be imposed only by the Board of Trustees of the Fremont-Newark Community College District. Expulsion cases shall be heard initially by a student conduct board which shall provide a report and recommendation to the College President who shall recommend the expulsion action to the Board of Trustees.
2. Upon receipt of the report and decision, the Secretary of the Board of Trustees shall prepare and serve a Notice of Inquiry upon the student charged. Such notice must be served upon the student within seven school days of the close of the aforementioned hearing. The secretary shall also transmit a copy of the Notice of Inquiry to the College President, Vice President, Student Services, and chairperson of the student conduct board involved in the case. Said Notice of Inquiry shall contain the following:
a. Notice of the time, date and place of hearing at which the Board will consider and act on the report and recommendation received in connection with the proposed expulsion. The hearing shall be held within sixteen (16) school days of the close of the hearing conducted before the student conduct board, but in no case shall the hearing be held in less than eight (8) school days subsequent to the delivery of the Notice of Inquiry;
b. Notice that the student may be represented at the hearing by an advisor; the advisor may be an attorney;
c. Notice that the hearing will be held in executive session unless the student in writing requests a public hearing;
d. A statement that the student's failure to appear at the hearing shall be deemed a waiver of his/her right to be present;
e. Such other information as the Board may wish to include.
3. At the hearing before the Board of Trustees, the Board may request or consider any additional evidence that it deems advisable. The student conduct board chairperson or advisor and the student or advisor, in that order, shall be entitled to argue the case before the Board of Trustees and to make a statement as to why the Board should or should not adopt the report and decision of the College President or student conduct board, as the case may be, and as to what punishment, if any, should be imposed.
4. The Board of Trustees may adopt or reject, in whole or in part, the report and decision of the College President or student conduct board. The report and decision of the Board shall be final and conclusive and not subject to appeal within the Fremont-Newark Community College District.
7.8.2.4 Notice of Charges of Violation of Standards of Student Conduct
OHLONE COLLEGE
NOTICE OF CHARGES OF VIOLATION OF
STANDARDS OF STUDENT CONDUCT
This notice is sent to you as a formal charge of violation of the Ohlone College standards of student conduct. Upon receipt of this notice you should contact the Vice President, Student Services (Office 1142; Phone 659-6262) to arrange a meeting.
Name of Student
Address
Telephone Social Security No.
Name and Title of Person Filing Notice
Location and Telephone
Date of Informal Meeting with Student
Date of Sending or Handing Notice to Student
Charges: Describe alleged violation stating regulations or codes, dates, locations, circumstances, other involved persons, and evidence.
Recommended Disciplinary Action
Enclosure(s): Standards of Student Conduct and Discipline
and Due Process and Procedures
Waiver Form
Signature
cc: Vice President, Student Services
7.8.2.5 Waiver to Right of a Student Conduct Board Hearing
OHLONE COLLEGE
WAIVER TO RIGHT OF A STUDENT CONDUCT BOARD HEARING
I understand that I am entitled to a hearing before a Student Conduct Board for alleged violation(s) of the Standards of Student Conduct and Due Discipline and Due Process Procedures. That hearing includes the right to receive written notice of the alleged violations, to present evidence on my own behalf, to have a representative, and to have the matter heard by a neutral Student Conduct Board. I further understand that pursuant to those procedures, disciplinary actions up to and including expulsion may be recommended to the College President.
I voluntarily waive that right and choose to resolve the matter myself with the Vice President, Student Services or his/her representative and to accept the disciplinary action.
I have read this form and understand it.
Witness Signature of Student
Date
Signature of Administrator
Date
7.8.3 Student Health Services Plan (Approved: 5-26-82; Amended: 5-14-97)
Since the opening of Ohlone College in 1967, members of the Board of Trustees, Administration, Faculty and Staff, Student Body and Communities have contributed policies, procedures, and programs to the ongoing maintenance of a safe and healthful learning environment for students. Ohlone College maintains high standards of first aid and emergency care, communicable disease control, environmental health and safety, and health guidance.
The following plan outlines those standards and related procedures and programs in accordance with the Board of Governors statement of philosophy of Community College Student Health Services and the regulations on student health services as stated in the California Administrative Code, Title 5, Sections 54702 to 54708.
A. Statement of Purpose
Ohlone College maintains and enhances student health and safety through involvement of College constituencies and community persons and agencies in procedures and programs dedicated to the following objectives.
1. To inform students and staff of programs and procedures which enhance health and safety for students.
2. To provide resources for education and assistance regarding health and safety concerns through safety and emergency procedures, curriculum offerings, counseling and special assistance services.
3. To provide a Student Health Center with primary care, first aid, health education, and prevention services.
4. To maintain ongoing coordination with community agencies for referral of students with special health needs.
5. To maintain and enhance a healthy and safe environment through regular procedures for evaluation of the College environment and attention to any health and safety concerns.
6. To be prepared for emergencies relating to health and safety of students.
7. To be constantly attending to prevention of health and safety problems relative to the campus environment persons who learn, teach, and work in that environment.
B. Responsible Areas of the College
At Ohlone College, all staff are expected to be conscious of and responsible for the health and safety of students. Particular areas hold specific responsibility for programs and procedures relating to safety and health matters. These are as follows:
1. Administration--With involvement of staff and students, develop and administer policies and procedures which assure health and safety programs.
2. Business Services--Responsible for insurance plans, general risk management, and environmental safety.
3. Campus Police Services--Responsible for emergency service and disaster planning. Coordination with community agencies and with all areas of the College.
4. Counseling and Special Student Services Staff--Responsible for assisting students with guidance needs regarding physical or mental health concerns. This staff works closely with community referral agencies and service areas of the College. Counseling staff provide crisis intervention and maintain a consulting relationship with a county psychiatrist.
5. Student Government--Sponsors health related programs and provides input to College personnel regarding specific student health and safety concerns.
C. Health and Safety Activities
1. Information Materials
Emergency Plan: Safety and Health Regulations
Emergency Evacuation Procedures
First Aid Supplies Policy
Disabled Services Booklet
Service Agency Referral List
2. Curriculum Offerings
3. Staff Preparation
Members of Campus Police Services and of the Physical Education Staff are trained in First Aid and CPR procedures.
Maintenance staff, and other staff are trained in emergency procedures and fire prevention.
At least two fire drills are conducted each year.
4. Special Programs
Disabled student services provide special information and attention to the health and safety needs of disabled students.
Pool, playing fields, and gym areas are supervised by certificated personnel during college sponsored activities.
Campus Security Services provide twenty-four hour supervision of the campus.
Special CPR courses are available to all staff.
There is ongoing communication with public health services relative to maintaining standards and procedures for control of communicable disease.
D. Funding and Budget
As of January 1996, Ohlone College in partnership with Washington Hospital established a Student Health Center to provide primary care, first aid, health education programs, and prevention services. Funding is from Student Health Fees. The Health Center and its budget are supervised by the Vice President, Student Services.
7.8.4 Policy on Academic Dishonesty (Approved: 9-28-94; Amended: 7-2003)
Academic dishonesty defrauds all those who depend upon the integrity of the College, its courses, and its degrees and certificates. In a broader sense the public is defrauded if faculty knowingly or unwittingly allow dishonest acts to be rewarded academically. Faculty should make every reasonable effort to foster honest academic conduct. Specifically, examinations should be appropriately proctored or monitored to prevent students from copying or exchanging information. Examinations and answers to examination questions should be secured in such a way that students cannot have prior access to them. If the faculty member believes that there is evidence of academic dishonesty on the part of a student, it is the faculty member's responsibility to take appropriate action in accordance with this policy.
Students at Ohlone College have the right to know what constitutes academic dishonesty in each course in which they are enrolled. Faculty members should apprise their classes of the ethical standards required in their courses and the permissible procedures in class work and examinations. If feasible, <u>this information should be presented in the course outline (green sheet)</u> and/or on examination questionnaires. If not feasible to include this information on the course outline (green sheet), the policy should be referenced on course outlines. Students should be informed of the consequences of violation of these standards, their rights of appeal, and the procedures to be followed in the appeal.
7.8.4.1 Definitions of Academic Dishonesty
Cheating
At Ohlone, cheating is the act of obtaining or attempting to obtain credit for academic work through the use of any dishonest, deceptive, or fraudulent means. Cheating at Ohlone includes but is not limited to:
1. Copying, in part or in whole, from another's test or other evaluation instrument or obtaining answers from another person during the test;
2. Submitting work previously presented in another course, if contrary to the rules of either course;
3. Using or consulting during an examination sources or materials not authorized by the instructor;
4. Altering or interfering with grading or grading instructions;
5. Sitting for an examination by a surrogate, or as a surrogate;
6. Any other act committed by a student in the course of his or her academic work which defrauds or misrepresents, including aiding or abetting in any of the actions defined above.
B. Plagiarism
At Ohlone, plagiarism is the act of representing the work of another as one's own (without giving appropriate credit) regardless of how that work was obtained and submitting it to fulfill academic requirements. Plagiarism at Ohlone includes but is not limited to:
1. The act of incorporating the ideas, words, sentences, paragraphs, or parts thereof, or the specific substance of another's work, without giving appropriate credit, and representing the product as one's own work; and
2. Representing another's artistic/scholarly works such as musical compositions, computer programs, photographs, paintings, drawings, sculptures, or similar works as one's own.
7.8.4.2 Student Evaluation and Reporting
When a faculty member responsible for a course has reason to believe, and has evidence to substantiate, that the behavior of a student or students falls within one or both the above sets of definitions, it is a faculty's responsibility to take the following steps:
1. Arrange an office conference with the student and at that time advise the student of the allegations and make him or her aware of the supporting evidence and the probable consequences. Any classroom confrontation should be as discreet as possible. If, as a result of this meeting, the instructor believes that the student's response is insufficient to offset the charge of academic dishonesty to the extent that he or she may be excused, the instructor will inform the student of the sanctions to be assessed or recommended in accordance with Section III.
All notes and discussions between the student and the faculty member will be kept confidential except as may be relevant in subsequent disciplinary proceedings or any subsequent legal actions. Faculty members should not discuss specific charges of cheating, plagiarism, or any other violations involving specific individuals in the classroom before other members of the class.
2. At the discretion of the instructor, a written report of the infraction and the action taken may be submitted to the Executive Dean of Student Services with a copy to the Academic Dean.
3. When a student fails to attend a scheduled conference to discuss the alleged dishonesty, or when the apparent dishonesty is detected only near the end of the semester and the instructor makes a good-faith effort to contact the student but is unable to do so, the instructor may impose the recommended penalty and make the report called for in Section II.2 without a conference. In either case, the student's right to appeal is preserved.
There shall be two major classifications of sanctions that may be imposed for violations of this policy: Academic and Administrative. Academic sanctions will be defined as those actions related to the course work and grades which are the province of the instructor. Administrative sanctions are concerned with a student's status on campus and are acted on by the Executive Dean of Student Services. The imposition of one variety of sanction will not preclude the additional imposition of the other.
A. Academic Sanctions
Faculty are responsible for determining the type of academic sanction to be applied to students involved in incidents of cheating or plagiarism. Usually a form of "grade modification" will be employed. Before sanctions can be employed, the faculty member must have verified the instances of academic dishonesty by personal observation and/or documentation. In all cases the violation should be reported to the Executive Dean of Student Services. A student may be:
1. Reprimanded orally. A student may be referred for counseling but cannot be required to seek counseling.
2. Failed in the evaluation instrument (paper or exam).
3. Reduced in course grade, including possible failure of course.
4. Referred for administrative sanctions. A faculty member may choose to refer a student to the Executive Dean of Student Services for disciplinary action in lieu of any academic sanction or in addition to the academic action the faculty member has taken.
5. Faculty Discretion Cases involving the careless or inept handling of quoted material but which fall short of the definitions of the acts of cheating and/or plagiarism as defined in Section I.A and Section I.B of this policy may be dealt with at the discretion of the faculty member concerned. Section I.A, item 6 also requires faculty interpretation.
6. Recommended Academic Sanctions For violations of Section I.A, items 1, 2, 3, or Section I.B, item 1 of this policy, the recommended sanction shall be Section III.A, item 2, failure in the evaluation instrument or item 3, reduction in course grade, including possible failure of course.
For violations of Section I.A, items 4 and 5, it is recommended that the student be referred to the Executive Dean of Student Services for administrative sanctions in accord with Section III.A, item 5.
For violations of Section I.B, item 2 of this policy, the recommended sanction shall be Section III.A, item 3, reduction in course grade, including possible failure of course.
B. Administrative Sanctions
As stipulated in the California Administrative Code, Sanction 41301, cheating or plagiarism in connection with an academic program at a campus may warrant expulsion, suspension, probation, or a lesser sanction. Administrative action involving academic dishonesty at Ohlone is the responsibility of the Executive Dean of Student Services according to the Standards of Student Conduct and Disciplinary and Due Process Procedures.
The Executive Dean of Student Services will respond to:
1. Referrals from the faculty;
2. Flagrant violations of academic standards; and
3. Repeat violations as brought to attention by the faculty or through the centralized reports filed with the Executive Dean of Student Services.
Faculty members will be notified by the Executive Dean of Student Services when action has been taken.
Nothing in this policy is intended to deny students who come within its scope appropriate "due process," including the right to be informed of the charges, the nature of the evidence supporting the charges, and to have a meeting with the faculty member, the Executive Dean of Student Services or other decision-maker, at which time statements and evidence in behalf of the student may be submitted. Nor is it intended to deny the right to appeal, through appropriate college channels, any decision resulting from such a meeting.
1. Academic sanctions may be appealed through the Vice President, Student Services in accordance with college policy.
2. When disciplinary suspension or expulsion is being recommended as an administrative sanction, the student has a right to a formal impartial hearing by an Ohlone College Student Conduct Board. (Education Code 66017)
7.8.4.5 Dissemination of Information
1. This policy shall be published in the General Catalog. There shall also be copies of this policy in every department office, in the library, in the Faculty Handbook, and copies available to all interested parties in the Office of the Vice President, Student Services.
2. Dissemination of this information shall be the responsibility of the Executive Dean of Student Services.
3. The Vice President, Student Services shall submit to the Faculty Senate annually a statistical report on the number and type of infractions and their eventual disposition.
4. For all matters addressed in this policy, the Vice President may designate a representative.
7.9 POLICIES ON TIME, PLACE, AND MANNER (Approved: 11-9-94; Amended 4-22-98)
The College has the responsibility to develop critical thinking in an atmosphere assuring a free interchange of ideas. Those responsible for selecting speakers will attempt to obtain authorities who will present diverse views in the best tradition of the American forum.
The administration shall determine that each forum speaker agrees to the following four provisions before being permitted to speak:
A. The speaker's background will be made known to the audience accurately and completely.
B. The speaker will allow time for unselected questions from the floor which are related to the address.
C. Speaker remarks are subject to critical analysis in Ohlone College classes and in College publications.
D. The speaker will abide by the regulations of the College and the laws of the State of California.
In addition, the name and background of each speaker and the intended date, location, and subject of the presentation shall be provided for the Vice President, Student Services according to the Campus Event Procedures.
Recognized student clubs may address themselves to issues of concern to them in the designated open forum areas with prior reservations; in classrooms or other designated campus space with prior reservations, subject to the following conditions:
A. Approval by the Campus Activities office for scheduling of event and use of space.
B. The sponsoring group or individual must be clearly identified and stay within the assigned space.
C. Orderly conduct and the safety of persons must be maintained.
A. The Open Forum Area, located on a marked concrete pad across from the Palm Bosque, shall be designated by boundaries and signs and available 8 am - 8 pm, Monday through Friday.
B. Use of the area shall be subject to policies of the Fremont-Newark Community College District, particularly those of orderly conduct and safety and respect for property.
C. The sponsoring group or individual must be clearly identified and stay within the assigned space.
D. There shall be no interference with regular or scheduled College functions, events or activities.
E. Harassment and practices which make members of the College community an involuntary audience are forbidden. Such practices include shouting, pointing, and name calling.
F. Amplification of voice or sound is not allowed.
7.9.4 Distribution of College /Sponsored Materials
Handout literature for distribution shall:
A. Be distributed from tables assigned by the Campus Activities Office with signs that clearly indicate the name of the College staff member, approved College organization, or sponsoring department.
B. Limited to the Building 5 cafeteria lobby and outside areas during the weeks of instruction of the Fall and Spring Semesters. There shall be no distribution during final examination periods of Fall and Spring Semesters or during summer and interim time periods. Only College related information may be distributed during registration.
C. Be handed directly to individuals without coercion or solicitation and may not be placed or left on tables or bulletin boards other than those specifically designated for such purposes in the cafeteria lobby of Building 5.
D. Not be accompanied by shouting, voice amplification, harassment, or disturbance of persons in the area by distributors.
E. Not be distributed in classrooms, campus buildings, offices, in the cafeteria serving or dining areas, on automobiles, snack areas, stairwells, or any outside areas other than the open forum area.
F. College office, faculty, and club mailboxes are NOT to be used for distribution of the following:
1. Political, religious, and commercial advocacy or solicitation
2. Raffles, pools, chain letters, obscenity, or other illegal materials.
Any exceptions to distribution must be approved in writing by the President of the College or designee.
A. Posting privileges are limited to recognized on-campus student clubs and organizations, or any department, organization or operational area of the College.
B. Each poster/flyer must have the name of the individual, the organization, or the sponsoring organization and the date of the activity, and/or the poster/flyer itself must be dated.
C. Materials are not to be placed on the following:
1. painted surfaces
2. glass surfaces
3. finished wood surfaces
4. automobiles
5. trees or other living plants
6. specific function bulletin boards
D. For off-campus groups, materials can be placed only on:
1. easel(s) outside the bookstore
2. specified bulletin boards in the Cafeteria lobby
E. For campus groups, materials can be placed on:
1. those places noted under D
2. classroom bulletin boards
3. department bulletin boards with approval
4. other campus areas with specific approval of the Director, Campus Activities
F. Banners may be placed on the front railings of Building 1 and 5 with prior approval from the Director, Campus Activities.
G. Political posters, slogans, decals, etc., for national, state and/or local elections are prohibited except as noted in D or clearly marked as sponsored by a student club.
H. Materials posted shall be removed within five days of the activity or sponsor is subject to losing posting privileges and/or being billed for removal expenses by the College.
I. Ohlone staff and/or ASOC/ICC representatives are authorized to remove all posted materials which:
1. do not have the sponsor's name clearly noted
2. are not dated
3. are not properly posted according to above guidelines
4. remain posted after the date of the activity
J. Unauthorized persons shall not remove materials once posted.
7.9.6 Solicitation of Funds or Signatures
A. Solicitation of funds for non-profit organizations may be authorized by the President of the College or designee within the following parameters:
1. Follow conditions of distribution of College sponsored materials (7.9.4).
2. Make available to the Director, Campus Activities, students, and any interested person, a written statement of purpose and intent
3. Attend tables at all times
4. The individual, organization, or sponsoring organization is responsible for making physical arrangements for the distribution of materials or solicitation of funds, including setting up and removal of advertising signs, litter, chairs, tables, and other equipment.
Failure to clean-up will result in assessment of a charge sufficient to cover the cost of such clean-up, and may prevent future use of area.
B. College space, funds, services, supplies, equipment, and/or work time may not be used for soliciting of political support, sale of goods or services, or carrying out of any business other than that approved by College officials.
7.9.7 College Fund-raising Sales
Food sales by student clubs or other officially recognized college organizations must comply with the Alameda County Health Department regulations and be approved by Director, Campus Activities. Other wares, merchandise, and products for fund-raising or other sale purposes must be consistent with objectives and agreements of the College.
Solicitation and sales on campus by private enterprise and non-college public organizations may be sponsored by ASOC and must meet conditions under 7.9.6. as well as the following conditions:
1. Approved by the Vice President, Student Services; or Director, Campus Activities, or designee.
2. Limited to three days each semester.
3. Vendors must pay a fee to ASOC if required, for sponsored use of scheduled forum areas.
4. Individual book buyers who come on campus for the purpose of purchasing books from faculty must register their presence with Security.
Solicitation and/or sales sponsored by a college department (including the bookstore and cafeteria) must meet conditions 1 through 4 and be coordinated with the Director, Campus Activities.
Private and public agencies seeking to recruit on campus, must meet conditions under 7.9.2 and 7.9.3 and register with the Job Placement Director. Job Placement staff will schedule designated outdoor/indoor areas for job recruiting purposes in coordination with the Director, Campus Activities.
Such recruitment is limited to no more than five days per agency each Fall and Spring Semester.
7.9.10 College Name and Logo/Seal
Use of the College name such as Ohlone College Fremont-Newark Community College District and/or College Logo or seal is prohibited, unless approved in writing by the President of the College or designee.
Recognized student clubs, official sports teams, and staff organizations may use the College name and logo. The seal is reserved for official documents of the College.