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Board Policies and Regulations Manual

Regulations Table of Contents

• Chapter 1 Administrative Organization
  • 1.1 Basic Concept of Administrative Organization
  • 1.2 Duties of Administrators
    • 1.2.1 General Duties of Administrators
    • 1.2.2 Superintendent of the District and President of the College
    • 1.2.3 Instruction
      • 1.2.3.1 Vice President, Educational Services/Deputy Superintendent
      • 1.2.3.2 Associate Vice President of Educational Services
      • 1.2.3.3 Executive Dean of College Advancement
      • 1.2.3.4 Deans
    • 1.2.4 Student Services
      • 1.2.4.2 Assistant Dean, Student Services
    • 1.2.5 Business Office
      • 1.2.5.1 Vice President, Business Services/Deputy Superintendent
  • 1.3 Emeritus Status - Certificated Staff
• Chapter 2 Management, Supervisory, and Confidential Employees
  • 2.1 Positions Designated as Management, Supervisory, and Confidential
  • 2.2 General Policies Relating to Management, Supervisory, and Confidential Employees
    • 2.2.1 Board Authority
    • 2.2.2 Purpose
    • 2.2.3 Definitions
    • 2.2.4 Objectives
    • 2.2.5 Principles
    • 2.2.6 President/Superintendent Responsibility
  • 2.3 Salary, Fringe Benefits, Working Conditions
    • 2.3.1 General Statement on Regulations
    • 2.3.2 Salary
      • 2.3.2.1 Policy
    • 2.3.3 Fringe Benefits
      • 2.3.3.1 Fully-Paid Fringe Benefits
      • 2.3.3.1.1 Early Retirement
        • 2.3.3.1.2 Retirement
      • 2.3.3.2 Vacation
      • 2.3.3.3 Workweek, Workday, and Work Time
      • 2.3.3.4 Leaves
      • 2.3.3.5 Layoffs and Reemployment of Supervisory and Confidential Employees
      • 2.3.3.6 Provisions Governing Management, Supervisory, and Confidential Employees During Strikes and Other Labor Disputes
      • 2.3.3.7 Evaluation of Supervisory and Confidential Personnel
      • 2.3.3.8 Administrator Retreat Rights
  • 2.4 Duties Of Management, Supervisory, and Confidential Employees
• Chapter 3 Employment Regulations and Requirements
  • 3.1 Employment Regulations and Requirements
    • 3.1.1 Initial Placement on the Salary Schedule
    • 3.1.2 Requirements for Employment for All Certificated Personnel
    • 3.1.3 Adjunct Faculty Procedures
      • 3.1.3.1 Employment Conditions
      • 3.1.3.2 Requirements
  • 3.2 Duties of Career Contract Instructors
    • 3.2.1 Instruction
    • 3.2.2 Student Advisory
    • 3.2.3 Advising
    • 3.2.4 Curriculum Development
    • 3.2.5 Cocurricular Duties
    • 3.2.6 General Duties and Requirements
  • 3.3 Salary Payments
    • 3.3.1 Pay Period
    • 3.3.2 Payroll Deductions
      • 3.3.2.1 Federal and State Income Tax
      • 3.3.2.2 Retirement Fund
      • 3.3.2.3 Insurance
      • 3.3.2.4 Professional Association Dues
      • 3.3.2.5 Contributions to Charitable Organizations
    • 3.3.3 Letters of Appointment and Salary Payments
  • 3.4 Vacations, Holidays, and Leaves
    • 3.4.1 Vacations
    • 3.4.2 Holidays
    • 3.4.3 Leaves
      • 3.4.3.1 Sick Leave
      • 3.4.3.2 Industrial Accident and Illness Leave of Absence
      • 3.4.3.3 Leave for Illness of Family Member
      • 3.4.3.4 Bereavement Leave
      • 3.4.3.5 Maternity Leave
      • 3.4.3.6 Military Leave
      • 3.4.3.7 Court Appearances
      • 3.4.3.8 Personal Necessity Leave
      • 3.4.3.9 Child-Rearing Leave
  • 3.5 Employment, Resignations, and Retirement
    • 3.5.1 Process for the Selection of Full-Time Instructors
      • 3.5.1.1 Process for the Selection of Adjunct Instructors
      • 3.5.1.2 Policy on Equivalence to the Minimum Qualifications - Full-time and Adjunct Faculty
    • 3.5.2 Resignations
    • 3.5.4 Retirement Benefits
  • 3.6 Miscellaneous Regulations
    • 3.6.1 Appearance Before the Governing Board
    • 3.6.2 Outside Employment or Study
    • 3.6.3 Telephone
    • 3.6.4 Change of Name and Address
    • 3.6.5 Civil Rights of Employees
    • 3.6.6 Relationship of Faculty Senate
    • 3.6.7 Ineligibility for Student-Funded Scholarships
    • 3.6.8 - replaced with AP 3518 Child Abuse Reporting
  • 3.7 Procedures for Bringing Charges Against Employees
  • 3.8 Professional Rank
    • 3.8.1 The Plan for Professional Rank
    • 3.8.2 Requirements for Professional Rank
    • 3.8.3 Professional Rank for Holders of Vocational Credentials
    • 3.8.4 Other Conditions Relating to Professional Rank
  • 3.9 Professional Growth and Development Program
    • 3.9.1 General Policy
      • 3.9.1.1 Definition of Professional Growth
      • 3.9.1.2 General Principles
      • 3.9.1.3 Administration of the Program
      • 3.9.1.4 Professional Growth and Development Guidelines
    • 3.9.2 Procedures for Professional Growth Activities
      • 3.9.2.1 Group Activities
      • 3.9.2.2 Individual Activities
        • 3.9.2.2.1 Sabbatical Leave
        • 3.9.2.2.2 Academic Leave
        • 3.9.2.2.3 Faculty Projects
        • 3.9.2.2.4 Professional Conferences
        • 3.9.2.2.5 Observations at Outside Institutions Including Business and Industry
    • 3.9.3 Evaluation Policy and Procedure for Certificated Personnel
      • 3.9.3.1 The Self-Evaluation Process
      • 3.9.3.2 The Student Evaluation Process
      • 3.9.3.3 The Peer Evaluation Process
      • 3.9.3.4 The Administrative Evaluation Process
      • 3.9.3.5 Outline of Due Process Procedures for Certificated Personnel
      • 3.9.3.6 Forms
        • 3.9.3.6.1 Self-Evaluation Form - Faculty
        • 3.9.3.6.2 Self-Evaluation Form - Counselors
        • 3.9.3.6.3 Self-Evaluation Form - Librarians
        • 3.9.3.6.4 Self Evaluation Form - Administrators
        • 3.9.3.6.5 Forms for Student Evaluations
  • 3.10 Emeritus Status - Academic Staff
• Chapter 4 Classified Personnel
  • 4.1 Requirements gor Employment
  • 4.2 Terms of Employment
  • 4.3 Employment and Assignment
    • 4.3.1 Vacancy
    • 4.3.2 Procedure for Selection of Classified Staff for Nontemporary Positions
      • 4.3.2.B.5 Procedural Steps
      • 4.3.2.B.14 Procedural Steps
      • 4.3.2.B.22 Procedural Steps
    • 4.3.3 Offer of Employment
    • 4.3.4 Placement on Schedule
    • 4.3.5 Fixing of Duties
  • 4.4 Categories of Employment
  • 4.5 Suspension or Dismissal
  • 4.6 Resignation
    • 4.6.1 Notice of Resignation
    • 4.6.2 Layoffs
  • 4.7 Retirement
    • 4.7.1 Retirement Benefits
  • 4.8 Miscellaneous Regulations
    • 4.8.1 Telephone
    • 4.8.2 Change of Name and Address
    • 4.8.3 Civil Rights of Employees
    • 4.8.4 Appearances Before the Governing Board
    • 4.8.5 Ineligibility for Student-Funded Scholarships
  • 4.9 Policy Statement On Employment Opportunity
  • 4.10 Salary
    • 4.10.1 Salary Schedule
    • 4.10.2 Salary Adjustments
    • 4.10.3 Part-Time Positions
    • 4.10.4 Differential Compensation
    • 4.10.5 Compensation for Inconsistent Duties
  • 4.11 Hours and Overtime
    • 4.11.1 Workweek and Workday
    • 4.11.2 Overtime
  • 4.12 Vacation
  • 4.13 Paid Holidays
  • 4.14 Leaves
    • 4.14.1 Bereavement Leave
    • 4.14.2 Leave of Absence
    • 4.14.3 Leave due to Family Illness
    • 4.14.4 Military Leave
    • 4.14.5 Maternity Leave
    • 4.14.6 Leave of Absence for Illness or Injury
    • 4.14.7 Court Appearances
    • 4.14.8 Industrial Accident and Illness Leave
    • 4.14.9 Personal Necessity
  • 4.15 Classification Specifications
    • 4.15.1 Office, Technical, and Business Services Unit
  • 4.16 Emeritus Status - Classified Staff
• Chapter 5 Complaint Procedures
  • 5.1 Complaint Procedures
  • 5.2 - replaced with AP 3435 Ohlone Community College District Procedures For Handling Complaints of Unlawful Discrimination
• Chapter 6 Instructional Program
  • 6.1 Philosophy
    • 6.1.1 The Master Plan for higher eduation
    • 6.1.2 Open Door Policy
  • 6.2 Graduation Requirements
    • 6.2.1 Catalog Rights Policy
  • 6.3 Policy for Earning the Ohlone Certificate af Achievement
  • 6.4 Administration of Graded Courses
    • 6.4.1 Criteria
    • 6.4.2 Grading Policy
      • 6.4.2.1 Grades (Symbols) to be Used
      • 6.4.2.2 Withdrawal Policy
      • 6.4.2.3 Credit (CR) and No-Credit (NC) Courses
      • 6.4.2.4 Credit by Examination
      • 6.4.2.5 Probation and Dismissal
      • 6.4.2.6 - replaced with AP 4231 Grade Changes
      • 6.4.2.7 Course Repetition Policy
      • 6.4.2.8 Academic Renewal Opportunity
      • 6.4.2.9 Course Standards
      • 6.4.2.10 Administrative Responsibility and Student Need
    • 6.4.3 - replaced with AP 4070 Auditing and Auditing Fees
    • 6.4.4 Nature of Class Offerings
    • 6.4.5 Assignment of Instructors
  • 6.5 Continuing Education
    • 6.5.1 Guiding Principles
    • 6.5.2 Implementation
  • 6.6 Policy Statement on Academic Freedom
    • 6.6.1 Teaching Controversial Subjects
  • 6.7 Policies for Occupational Advisory Committees
  • 6.8 College Learning Resources Center
    • 6.8.1 Introduction
    • 6.8.2 Multiple Copies
    • 6.8.3 Library Copies of Textbooks
    • 6.8.4 Gifts
    • 6.8.5 Access and Conservation
    • 6.8.6 Inter-Library Loan
    • 6.8.7 Intellectual Freedom
  • 6.9 Review of Instructional Programs
    • 6.9.1 Purpose of Review
    • 6.9.2 Basic Assumptions
    • 6.9.3 The Review Process
  • 6.10 International Education Program (IEP)
    • 6.10.1 Purpose
    • 6.10.2 Description
      • 6.10.2.1 Supervision and Administration
      • 6.10.2.2 Travel-Study Classes
      • 6.10.2.3 Instructor Selection
      • 6.10.2.4 Contractors
      • 6.10.2.5 Fiscal Components
        • 6.10.2.5.1 Funding of Programs
        • 6.10.2.5.2 Collection of State Apportionments (ADA)
        • 6.10.2.5.3 alaries
        • 6.10.2.5.4 Travel Allowance
        • 6.10.2.5.5 Financial Assistance for Students
    • 6.10.3 Registration
    • 6.10.4 Class Evaluation
    • 6.10.5 Travel Study Programs
      • 6.10.5.1 Structure
      • 6.10.5.2 Study Abroad Program Outline
      • 6.10.5.3 Class Credit
    • 6.10.6 Travel Study Program Supervision
    • 6.10.7 Program Approval
      • 6.10.7.1 Policy
      • 6.10.7.2 Approval by International Education Committee
      • 6.10.7.3 Board Approval
      • 6.10.7.4 Contract Approval
    • 6.10.8 Insurance and Liability
    • 6.10.9 Release
    • 6.10.10 Student Returning Independently
    • 6.10.11 Participation of High School Students
    • 6.10.12 Contracting Agencies
    • 6.10.13 Selection of Contract
    • 6.10.14 Instructor Orientation
    • 6.10.15 Pre-Departure Orientation for Students
    • 6.10.16 Evaluation of Programs
      • 6.10.16.1 Instructor Report
      • 6.10.16.2 Student Evaluation
      • 6.10.16.3 Program Evaluation
    • 6.10.17 Privately Sponsored Travel Programs
  • 6.11 Prerequisites, Corequisites, and Advisories
    • 6.11.1 College Policies and Procedures
    • 6.11.2 Challenge Process
    • 6.11.3 Curriculum Review Process
    • 6.11.4 Implementing Prerequisites, Corequisites, and Limitations on Enrollment
    • 6.11.5 Instructor's Formal Agreement to Teach the Course as Described
• Chapter 7 Student Services
  • 7.1 Admissions/Records
    • 7.1.1 Foreign Student Admissions and Fees
    • 7.1.2 Admission to Nursing and Respiratory Therapy Programs
    • 7.1.3 Out-of-District Permits
    • 7.1.4 Records
    • 7.1.5 Registration
      • 7.1.5.1 Special Student Registration Policy and Procedures
    • 7.1.6 Student Fees
    • 7.1.7 Regulations for Withholding Student Records and/or Enrollment
  • 7.2 Career Planning/Placement
    • 7.2.1 Student Employment Policy and Procedures
  • 7.3 Counseling
  • 7.4 Matriculation Policies
    • 7.4.1 Student Rights/Responsibilities
    • 7.4.2 Exemption from Matriculation Components
    • 7.4.3 Prerequisites and Enrollment Limitations
    • 7.4.4 Validity of Prerequisites
  • 7.5 Special Services
    • 7.5.1 Disadvantaged Student Programs
    • 7.5.2 Extended Opportunity Program and Services
    • 7.5.3 Disabled Student Services
    • 7.5.4 Re-Entry Student Programs
    • 7.5.5 Veterans Services
    • 7.5.6 Financial Aid
  • 7.6 Student Activities
    • 7.6.1 Clubs and Organizations
    • 7.6.1.1 Club Advisors
    • 7.6.2 Housing
    • 7.6.3 Policies
    • 7.6.3.1 Hazing
      • 7.6.3.2 Student Publications
        • 7.6.3.2.1 Student Newspaper
        • 7.6.3.2.2 Student Magazine
      • 7.6.3.3 Policy on Student Travel to College-Approved Functions
      • 7.6.3.4 Policy on Reimbursement of Student Travel
    • 7.6.4 Social Program
    • 7.6.4.1 Supervision
  • 7.7 Student Government
    • 7.7.1 Associated Students of Ohlone College Constitution and Bylaws
    • 7.7.2 ASOC Support of Production Courses
  • 7.8 General Regulations and Procedures
    • 7.8.1 Family Educational Rights & Privacy Act of 1974
    • 7.8.2 Standards of Student Conduct and Discipline and Due Process Procedures
      • 7.8.2.1 Standards of Student Conduct
      • 7.8.2.2 Discipline Procedures
      • 7.8.2.3 Due Process Procedures
      • 7.8.2.4 Notice of Charges of Violation of Standards of Student Conduct
      • 7.8.2.5 Waiver to Right of a Student Conduct Board Hearing
    • 7.8.3 Student Health Services Plan
    • 7.8.4 - replaced with Procedure on Academic Dishonesty
  • 7.9 Policies on Time, Place, and Manner
    • 7.9.1 Speakers
    • 7.9.2 Student Meetings
    • 7.9.3, 7.9.4, 7.9.5 - replaced with AP 5550 Speech: Time, Place, and Manner
    • 7.9.6 Solicitation of Funds or Signatures
    • 7.9.7 College Fund-raising Sales
    • 7.9.8 Vendors
    • 7.9.9 Job Recruitment
    • 7.9.10 College Name and Logo/Seal
• Chapter 8 Community Services
  • 8.1 Criteria for Approving Community Service Programs
  • 8.2 Guidelines for Community Services Programs
  • 8.3 Community Services Advisory Committee
    • 8.3.1 Guidelines for Community Services Committee Members
  • 8.4 Speakers Fees
  • 8.5 Consultants
• Chapter 9 Business Office Procedures
  • 9.1 Policy for Requisitioning of Supplies and Control of Operational Expenses
  • 9.2 Budgeting and Requisitions
    • 9.2.1 Instructional Supplies
    • 9.2.2 Operational and Maintenance Supplies
    • 9.2.3 District Purchases
      • 9.2.3.1 Purchases Under Bid Limit
      • 9.2.3.2 Purchases Over Bid Limit
      • 9.2.3.3 Environmentally Preferred Purchasing
  • 9.3 Mileage Reimbursement Rate - Private Automobiles
  • 9.4 Policy for Payment of Expenses Incurred in the Course of Performing Services for the District
  • 9.5 Policy for Handling Claims Against the District
  • 9.6 Policy for the Capitalization of Equipment
• Chapter 10 Facilities and Equipment
  • 10.1 Regulations and Use of Buildings
    • 10.1.1 Regulation on Smoking
    • 10.1.2 Regulation on Maintaining a Drug-Free Campus
    • 10.1.3 Policy on Eating and Drinking in College Buildings
    • 10.1.4 Policy on Animals in Building
  • 10.2 Use of Facilities
    • 10.2.1 Policy for Use of College Facilities
    • 10.2.2 Use of Physical Education and Athletic Facilities Policy
    • 10.2.3 Use of Small Dining Room in Building #5
  • 10.3 Security of Keys
  • 10.4 Policy on Signs
  • 10.5 Security and Use of College Equipment
  • 10.6 Policy on Construction and Remodeling of Facilities
  • 10.7 Use of College Vehicles
  • 10.8 Energy Resources Conservation Policy
• Chapter 11 Security and Traffic
  • 11.1 Traffic Regulations
    • 11.1.1 Vehicle Registration and Driver's License
    • 11.1.2 General Conditions
  • 11.2 Parking Regulations
    • 11.2.1 Policy for Issuance of Traffic Violation Notice and Municipal Citations
    • 11.2.2 General
    • 11.2.3 Special Parking Permits
    • 11.2.4 Faculty and Staff
    • 11.2.5 Disabled Persons
    • 11.2.6 Temporary Parking
    • 11.2.7 General Parking Rules
    • 11.2.8 Student/Staff Parking at Fremont Campus
    • 11.2.9 Student Parking at Newark Campus
  • 11.3 Roller Skates and Similar Devices Prohibited
  • 11.4 Parking Regulations
    • 11.4.1 Administration of Traffic Violation Notice and Municipal Citations
  • 11.5 Campus Police Pursuit Policy
    • 11.AR Administrative Regulation
• Chapter 12 Business Regulations
  • 12.1 Consultants/Lecturers and Other Contract Services
  • 12.2 Fees and Tuition
    • 12.2.1 Instructional Materials Fees
    • 12.2.2 Nonresident Tuition
    • 12.2.3 Refund Policy
    • 12.2.4 Audit Fee
• Chapter 13 Collective Bargaining
  • 13.1 Public Notice Procedure Relating to Meeting and Negotiating under the Eera
    • 13.1.1 Initiation of Meeting and Negotiating
    • 13.1.2 Presentation of Initial Proposal
    • 13.1.3 Public Hearing
    • 13.1.4 Presentation of the Initial Proposal in Response to the First Initial Proposal
    • 13.1.5 Adoption of District's Initial Proposal
    • 13.1.6 New Subjects of Meeting and Negotiating
• Chapter 14 Ohlone College Injury Prevention Program
  • 14.1 General Policy Statement
  • 14.2 Objective of Injury Prevention Program
  • 14.3 Injury Prevention Program
  • 14.4 Record Keeping Requirements will be Adhered to Including:
• Chapter 15 Workplace Violence
  • 15.1 Statement of General Policy
  • 15.2 Definitions of Workplace Violence
  • 15.3 Duties and Responsibilities
  • 15.4 Legal Requirements
• Chapter 16 Security and Management of District Information
  • 16.1 Information and Intellectual Property Protection and Responsibility Policy
• Chapter 17 Electronic Communications
  • 17.1 Electronic Communications and Information Technology Policy