Ohlone College

Room 1216

43600 Mission Boulevard, Fremont, CA


Minutes of Citizens’ Oversight Committee

April 7, 2003

Page 1 of  2 Pages                                                                                                                    ADOPTED



MEMBERS PRESENT:       Pat Danielson, Ken Ballard, James Griffin, Emily Sawyer, Jim Laub, Leo Hinkel, George Mathiesen


MEMBERS ABSENT:          Louis Willett, Yelena Abubekerova, Christopher Gray, Dan Chang



PRESENT:                             Deanna Walston, Vice President, Business Services/Deputy Superintendent



OPEN MEETING:                 The meeting was called to order by Pat Danielson at 6:40 p.m.



from the Audience                  None


Communications                     Ken Ballard discussed a Proposition 39 Best Practices Handbook. 

From the Committee              Portions relative to the Oversight Committee will be distributed.

Members                                Emily Sawyer asked about a decision on the Joint Library Use.

                                                Deanna stated that the Measure A language clearly identifies a  

                                                maximum that can be contributed for library usage.




1.                                                                 Approval of minutes from the March 3, 2003 Meeting

Minutes approved.


2.                                                                 Approval of the Agenda



3.                                                                 Bond Oversight Committee’s Representative Report on the Ohlone College Newark Center User Group Meeting

Dan Chang, who represents this group, was absent. His report was distributed and reviewed.


4.                                                                 Presentation of the Facilities Condition Analysis Report

Simon Barros discussed the analysis report completed by 3D/I.  He noted that all community colleges are given such an analysis.  He reported that Ohlone’s current rating is 16.14% and indicated the ranges for “good,” “fair,” and “poor.”  Page 7 of the report (Facility FCI by type structure) explained how the index was determined.  He further stated that repair projects included in the Bond ($6,614,000) would reduce the index to 6.97% (the “fair” range).  He also discussed use of scheduled maintenance funds matched by the State.


5.                                                                 Review of Measure A Executive Report and Update on Planning

Don Eichelberger presented the report that was going to the Board of Trustees on April 9, 2003.  He pointed out the Index on pages 1 and 2, and noted that the overall summary is on page 3.  He discussed the spreadsheet prepared on OCNC, and talked about the difference between projected spending and what has been spent.  The Committee discussed the derivation of projections, reading the report, and clarifying certain columns in the report.  Don stated that the report would continually change and that it is coordinated to work with the College’s financial reporting.


Don also updated the Committee on three possible versions of the master plan for OCNC.  He indicated that the Board of Trustees had agreed to a mixed approach, emphasizing flexibility.


6.                                                                 Review of Project Delivery Methods

Don presented a schematic which compared traditional design and build to a different delivery method, CM at risk.  The committee discussed the requirements of the two, and the risks.  James Griffin warned the committee of concerns he has with the CM at risk method.  He was invited to attend the Board workshop to present his concerns.


7.                                                                 Suggestions for Future Agenda Items

Deanna suggested that the Committee not meet in May, since most update information will not be available early in May.  The Committee agreed to hold its next meeting in June.

Town Hall Meeting for the Student Support Services project will occur on May 7, 2003 in Room 7101.  Committee members will receive maps of the campus for information regarding this location.

Jim Laub stated that he supported the presentation of both arguments for project delivery methods to the Board workshop.

Pat Danielson noted that the Committee has met its first challenge (Project Delivery Method) and urged members to attend the workshop.



             The meeting was adjourned at 9:15 P.M.