OHLONE COMMUNITY COLLEGE DISTRICT

Ohlone College

Room 1216

43600 Mission Boulevard, Fremont, CA

 

Minutes of Citizens’ Oversight Committee

October 6, 2003

Page 1 of   3 Pages                                                                                                                   ADOPTED

                                                                                                                                                                                   

 

MEMBERS PRESENT:       Pat Danielson, James Griffin, Emily Sawyer, Jim Laub,  George Mathiesen, Louis Willett, Christopher Gray, Dan Chang, Jason Greenfield

 

MEMBERS ABSENT:          Leo Hinkel, Ken Ballard

 

MANAGEMENT

PRESENT:                             Deanna Walston, V. P.,  Doug Treadway, President, Joanne Schultz, Simon Barros

                                               

 

OPEN MEETING:                 The meeting was called to order by Pat Danielson at 6:25 P.M.

                                                She led the Committee in the Pledge

Communications

from the Audience                  None

 

Communications                     Jim Laub asked for graph displays and scatter charts to accompany the

From the Committee              financial reports.  He commented that this would be time saving and would better explain analysis of the reports.

 

SCHEDULED ITEMS

 

1.                                                                 Seating of Student Representative, Jason Greenfield

Jason was introduced to the Committee and he described his activities at the college.  Committee members also introduced themselves.

 

2.                                                                 Approval of minutes from the August 4, 2003 Meeting

Minutes approved.

 

3.                                                                 Approval of the Agenda

Approved

 

4.                                                                 Review of the Fourth Quarter Bond Financial Report

There was further discussion of the use of charts to depict the current status of

 

 

 

 

bond monies/budget.  Deanna noted that consideration of the revision of the Master Plan would be taken to the Board at its regular October 8, 2003, meeting,

and that it would not be feasible to develop time/costs charts until the revisions are completed.  Jim Griffin pointed out that soft costs/hard costs would be easier to track with graphs, also.  Jim Laub stated that schedule postponements would add extra costs not previously anticipated. Joanne presented the report on Budget changes, which had been approved by the Board of Trustees.

 

5.                                                                 Update on Fremont Campus and Newark Site Master Plans (5 and 6)

Doug discussed changes that have taken place since the passage of Measure A Bond.  He noted such criteria as economy, State budget, the opening of Hyman Hall, effects of the new Child Care facility and possible commercial use.  The committee questioned lack of planning for secondary effects.  Don Eichelberger reminded the group that different levels of planning are required to fully prepare for projects.  Deanna stated that termination of the KMD architectural agreement would be taken to the Board on October 8.  She noted that with the revisions planned for the Fremont Master Plan, a period of time was needed to prepare the revisions, and the scope of work would probably change significantly.  Concern was expressed about changing projects from those stated in the Bond ballot.  Doug explained that the ballot language was broad in description of projects, naming three general main projects, and that any revisions to projects would be within the boundaries of the approved bond measure.  He also stated that the District could save significant money by using existing traffic plans and basic infrastructures at the Newark site, while leveraging partnerships.

Deanna informed the Committee that MBT Architects have also been suspended for 60 days while the District re-evaluates the Master Plans.  She added that the project management firm, Stegeman and Kastner, has been awarded an amendment to their contract, adding $195,000 to the existing agreement, for the additional time required in revising the plans.

 

 

6.                                                                 Review and Consider Website Posting Policy

Pat discussed what types of documentation we are currently posting to our web site.  The Committee discussed the use of photographs for public interest in updating projects, and it was determined that a link should be added to lead a viewer to these sites. A draft policy will be prepared and e-mailed to Committee members for review before the next Committee meeting.

 

7.                                                                 Review and Approval of Bond Oversight Committee Quarterly Purpose and Activities Report

The report was approved, and Pat will present it at the next regular meeting of the Board of Trustees.

 

 

 

 

8.                                                                 Suggestions for next meeting agenda

Master Planning

Further Discussion of the use of graphs and scatter graphs

Term of office

 

             The meeting was adjourned at 8:25 P.M.