OHLONE COMMUNITY COLLEGE DISTRICT
Minutes of Citizens’ Oversight Committee
Page 1 of 3 Pages UNADOPTED
MEMBERS PRESENT: Pat Danielson, Dan Chang, Jim Laub, Mayank Nega, Leo Hinkel, Ken Ballard,
MEMBERS ABSENT: Christopher Gray, George Mathiesen, Frank Haas
PRESENT: Dr. Treadway, Deanna Walston, Simon Barros, Joanne Schultz
OPEN MEETING: The meeting was called to order by Pat Danielson at
The pledge of allegiance was postponed to a future meeting.
from the Audience None
Communications from None
Approval of minutes from the
Minutes approved as presented, with explanations requested at earlier meeting. Jim Laub voiced an issue with the supply procurement policy for the Bond Project Manager.
2. Approval of the Agenda
3. Review of the Auditor’s Report
Vanessa, of Gilbert Accountancy, provided an overview of the Audit which has been prepared for the District. In particular, she highlighted “Management Discussion and Analysis,” “Financial Highlights,” and “Liabilities” sections of the report. She also discussed new accounting policies, which have been incorporated into the audit process.
4. Review of Independent Auditor’s Performance Report
Vanessa explained the process used by the firm for review of the Bond Budget and expenses during the year. She discussed findings on 50 random expenditure selections, and she highlighted the recommendations presented in the report on Page 4.
5. Review of Second Quarter Bond Report, and
Don Eichelberger provided his report, with graphics and a chart update. He discussed the interrelationship between various environmental issues. He also informed the Committee that the District is working with the Department of Toxic Substance Control in preparing a remedial action work plan (RAW). He noted that some budget/expense estimates have needed revision, due to unforeseen situations, such as burrowing owls, toxaphene, and the cost of the building foundation.
7. Report on Newark User Group Meetings
Dan Chang stated that he was not aware of any meetings held during the period since the last Committee meeting. He offered that, after March, he would prefer to have another Committee member as the representative to the user group, and that he would continue in the group as the alternate. No committee member volunteered to assume the role of representative to the Newark User Group.
Don Eichelberger presented current information
on planning for the
9. Discussion/Approval of New Member Addition
The Committee discussed the need for a process to gradually replace members as their commissions expire and to consider an additional member. It was determined that the Board will be asked to authorize membership, and the Semi-Annual Oversight Committee Report will be presented for review and acceptance at the same Board meeting.
10. Agenda Items for the next meeting
Committee Member replacement – commission expiration
Addition of new member
Discussion of Policies – absences, etc.
The meeting was adjourned at