Room 4201

43600 Mission Boulevard, Fremont, CA


Minutes of Citizens’ Oversight Committee

February 7, 2005

Page 1 of 3 Pages UNADOPTED


MEMBERS PRESENT: Pat Danielson, Dan Chang, Jim Laub, Mayank Nega, Leo Hinkel, Ken Ballard,

Kathy Vennemeyer


MEMBERS ABSENT: Christopher Gray, George Mathiesen, Frank Haas



PRESENT: Dr. Treadway, Deanna Walston, Simon Barros, Joanne Schultz

OPEN MEETING: The meeting was called to order by Pat Danielson at 6:45 p.m.


The pledge of allegiance was postponed to a future meeting.


from the Audience None


Communications from None

Committee Members




1.                                                                 Approval of minutes from the June 7, 2004 and December 6, 2004 Meetings

Minutes approved as presented, with explanations requested at earlier meeting. Jim Laub voiced an issue with the supply procurement policy for the Bond Project Manager.


2.                                                                 Approval of the Agenda



3.                                                                 Review of the Auditor’s Report

Vanessa, of Gilbert Accountancy, provided an overview of the Audit which has been prepared for the District. In particular, she highlighted “Management Discussion and Analysis,” “Financial Highlights,” and “Liabilities” sections of the report. She also discussed new accounting policies, which have been incorporated into the audit process.


4.                                                                 Review of Independent Auditor’s Performance Report

Vanessa explained the process used by the firm for review of the Bond Budget and expenses during the year. She discussed findings on 50 random expenditure selections, and she highlighted the recommendations presented in the report on Page 4.


5.                                                                 Review of Second Quarter Bond Report, and

6.                                                                 Review of NewarkCenter Site Package

Don Eichelberger provided his report, with graphics and a chart update. He discussed the interrelationship between various environmental issues. He also informed the Committee that the District is working with the Department of Toxic Substance Control in preparing a remedial action work plan (RAW). He noted that some budget/expense estimates have needed revision, due to unforeseen situations, such as burrowing owls, toxaphene, and the cost of the building foundation.


7.                                                                 Report on Newark User Group Meetings

Dan Chang stated that he was not aware of any meetings held during the period since the last Committee meeting. He offered that, after March, he would prefer to have another Committee member as the representative to the user group, and that he would continue in the group as the alternate. No committee member volunteered to assume the role of representative to the Newark User Group.


8.                                                                 Update on Fremont Master Plan

Don Eichelberger presented current information on planning for the Fremont campus. He discussed the plan for the athletic fields and a loop road around the campus. He noted that the San Francisco Public Utilities Commission has expressed an interest in researching the possibility of an alternate water line through a section of the District’s excess property, thus initiating a notice from Ohlone of future plans for the area. .


9.                                                                 Discussion/Approval of New Member Addition

The Committee discussed the need for a process to gradually replace members as their commissions expire and to consider an additional member. It was determined that the Board will be asked to authorize membership, and the Semi-Annual Oversight Committee Report will be presented for review and acceptance at the same Board meeting.


10.                                                             Agenda Items for the next meeting

Committee Member replacement – commission expiration

Addition of new member

Discussion of Policies – absences, etc.


The meeting was adjourned at 9:15 P.M.