OHLONE COMMUNITY COLLEGE DISTRICT
Minutes of Citizens Oversight Committee
MEMBERS PRESENT: Pat Danielson, Ken Ballard, Jim Laub, Leo Hinkel, George Mathiesen, Kathy Vennemeyer, Chris Gray
MEMBERS ABSENT: Dan Chang, Shawna Luce
PRESENT: Dr. Doug Treadway, President/Superintendent
Walston, Vice President, Business Services/
Barros, Director of Facilities
Don Eichelberger, Bond Program Planning Mgr.
Paula Bray, Assistant Director, Facilities
OPEN MEETING: The meeting was called to order by Pat Danielson at
The pledge of allegiance followed.
from the Audience None (no audience present)
from the Committee Chris Gray asked if the
Dr. Treadway asked if the Committee would consider holding regular meetings on Wednesday evenings, the week before or after the Board of Trustees meetings. Discussion followed regarding potential conflicts and coordination with new Committee members who will take office in 2006. Decision made to keep October meeting as scheduled (Monday, October 3), and then consider a date change at a later time.
Pages 2 and 3 of the minutes should have the
page heading date changed to
· Simon Barros pointed out that the “net square feet” referenced on Page 2 (Item 4) should read “25,000 assignable square feet” instead of 35,000 net square feet.
Deanna Walston requested that Paula Bray be allowed to provide a demonstration of the new security camera system to the Bond Oversight Committee.
of Security Camera Software (Paula Bray)
Paula Bray provided a presentation of Ohlone’s new security camera system software. She stated that 34 cameras have been purchased.
Camera placements focus on
parking lots, with other areas also targeted.
North and South campus entrance cameras have infrared capability, for
night vision. She also noted that there
will be security cameras at the new
· Approved Boardwork reviewed (“Approval of the Site and Building Configuration for The Student Support Services Building”).
· Simon Barros discussed the options considered for the location of this new building and factors contributing to final placement decision:
- New building will be located at the current site of Bldg. 7 (which will be demolished due to age, poor acoustics, and long, narrow, undesirable classrooms)
- Natural light considerations
- Access "on grade" at every level
- Description of floorplans provided
of Bond Funds Related to the
The committee reviewed the Board-approved
write-up reviewed (“Authorization to Modify Measure A
Bond Budgets”. Don Eichelberger reviewed the five-year construction
plan allocation analysis to tie strategies with funding sources. He noted that $28M for
6. Review of Groundbreaking Ceremony and Evening Event
The committee was informed that turnout was very impressive, with standing room only at groundbreaking and that Andy Galvan’s comments and ceremony were a perfect compliment to the groundbreaking event. It was also mentioned that the new Foundation Director did an excellent job with Gala. Pat Danielson will pass along compliments at Foundation Board meeting later this week.
· The preliminary site package was “put on the street” for bid; awarded May 11. Digging begin on Monday, if final approvals are received by Friday (6/10). The Building package was submitted to DSA 3-4 weeks ago. Initial comments are expected in about 4 months, hopefully minor, so we can go out for bid. Bids will be awarded in the fall, with building through 2006.
8. Series B Bond Issuance Information
· Series A Bond = June of 2002
· Projecting that we will deplete Series A funds in early Fall. Wednesday's board agenda includes request for authorization of release of Series B ($110 million). Underwriter has suggested that we do one final authorization. If approved, we will prepare financial information in July, and receive proceeds in late August/early September.
· One final authorization, if Board approves this Wednesday.
9. Review Procedures for New Bond Committee Member Selection(s) and Transition Planning
· Pat Danielson detailed progress of subcommittee formed to review procedures for new Bond Committee member selection(s).
· Organized May 11 meeting to develop guidelines for transition. Members’ terms will be up in April, 2006. Defining guidelines and requirements to improve process.
· Bill McMillin will present this proposal to Board of Trustees on Wednesday (6/8).
· Review of proposal for guidelines/selection of new Oversight Committee members. Stagger appointments to allow for continuity as well as "new blood".
· Recommending quarterly meetings.
· Application form being developed (Treadway)
· Review of ballot measure and how members were defined; continue to follow criteria. Four required categories must be maintained.
Commitment to attendance of meetings. Suggestion made that if member misses a
certain number of meetings in a certain period of time, "you're off".
Meeting Agenda Items (Monday,
· Final decision from the Board re: transition to new membership
· Gray: Requesting update on solar funding
· Update regarding Student Services building
ADJOURNED: The meeting was adjourned at