Meeting moved to Room 1402


Minutes of Citizensí Oversight Committee

December 18, 2006

Page 1 of 3 Pages UNADOPTED


MEMBERS PRESENT: Jack Rogers, Steven Chan, Andy MacRae, Bhaskar Chaudhari, , Theodore Bresler, Kathy Vennemeyer, Frank Pirrone, Dennis Wolfe, Shirley Buschke, Chinmoy Roy


MEMBERS ABSENT: Yao-Li Yuan, Jeevan Zutshi, Ashok Bhatt , Lon Doty, Karen Bridges







PRESENT: Dr. Doug Treadway, President/Superintendent

Deanna Walston, Vice President, Business Services/Deputy Superintendent

Simon Barros, Bond Manager Don Eichelberger, Arti Damani, Donna Ordahl, Joanne Schultz


MEETING: The Meeting began at 6:36 P.M.



from the Audience None




1.                                                                 Minutes of the September 11, 2006 meeting were discussed and Jack advised the Committee that he was recognizing the 11th as a historical date as it had not been pointed out at the previous meeting. The minutes were approved.


2.                                                                 Approval of the Agenda

The topic of officers/elections was added to the agenda. Revised agenda approved. Members were reminded of the lead time required to submit items for addition to an oversight committee meeting.


3.                                                                 Orientation to Room 1402

Associate Vice President Ralph Kindred presented an introduction of the design, advancements and equipment of this renovated room to the committee. He pointed out the wireless laptops, huddle boards, camera, table and chair design

and the use of the two plasma tvís. Ralph explained that experimenting with classrooms became a project after visiting Stanfordís site. He also stated that experiences realized in room 1402 and 1406 would be considered in the planning of classrooms at the Newark center and future remodeling on the Fremont campus. Rooms will not all necessarily be designed exactly the same and may not have all the same equipment.


4.                                                                 Review of 1st Quarter Financial Report/Bond Management Summary

Joanne summarized financial information from the 1st quarter and explained the importance of the fund balance in determination of stability (by the State). Don Eichelberger presented an overview of Management Summary for the bond. Committee asked about the expectations of the voters (after hearing that funding for bond projects does vary in dollar commitment, depending on costs and priorities). Staff described the ballot text as being somewhat general about dollar amounts specified for individual projects. Andy suggested a report showing project change overview.


5. Budget Increase for the NewarkCenter project

Don Eichelberger presented a general description of budget needs and the assessments for fees and permits that the project is beginning to incur. Dennis Wolfe asked about the furniture and equipment needs, and Deanna described an aggressive capital funding plan. There was also a question regarding control of contingencies, and the committee requested to be advised of upcoming Board of Trustees meeting agendas, particularly topics regarding the bond.


6. Bond Project Updates

Simon Barros presented pictures of the projects as they are progressing. Don offered that the Newark project is approximately 40% completed.


7.                                                                  Committee Rules and Regulations

The committee requested that a roster be posted on the back side of the agenda. There was also a request regarding visits to the Newark project site. Committee members were advised that they should contact Simon Barros if they wished to visit, and he noted that he is there almost every Tuesday morning, and if contacted, he would be available to help with a tour, probably about 11:00 a.m.


8.                                                                  Item added by the Committee. Determination of Chair and Vice Chair

It was voted unanimously to continue with Jack Rogers as Chair and Steven Chan as Vice Chair.


9.                                                                  Evaluation of current meeting

Members noted approval of the room (1402). There was a request for a map of the Fremont campus, indicating any changes in progress. It was also requested that the agenda and information packet be given page numbers.


10.                                                              Topics for the next meeting

Format for reports (recommendations)

Bids for the StudentSupportServicesBuilding

Bond List (Don Eichelberger)


Second Quarter Report


The Meeting was adjourned at 8:25 p.m.