OHLONE COMMUNITY COLLEGE DISTRICT
Minutes of Citizens’ Oversight Committee
June 18, 2007
Page 1 of 2 Pages ADOPTED
MEMBERS PRESENT: Steven Chan, Andrew MacRae, Bhaskar Chaudhari, Theodore Bresler, Dennis Wolfe, Jeevan Zutshi, Ken Steadman, Karen Bridges (arrived at 7:00 pm), Frank Pirrone (arrived at 7:10 pm),
MEMBERS ABSENT: Jack Rogers, Ashok Bhatt, Kathy Vennemeyer, Shirley Buschke, Chinmoy Roy, Lon Doty
PRESENT: Doug Treadway, President/Superintendent
Michael Calegari, Vice President, Administrative Services
Simon Barros, Director of Facilities
Don Eichelberger, Bond Manager
Arti Damani, Bond Accountant
Joanne Schultz, Dean of Business Services
Diana Garza, Capital Projects Coordinator
Patrice Birkedahl, Director of College Advancement
Dave Smith, Director of the Ohlone College Foundation
MEETING: The Meeting began at 6:40 P.M.
FROM THE AUDIENCE None
1. Fremont Campus Walk
Committee Members, Steven Chan, Jeevan Zutshi, Ken Steadman, Bhaskar Chaudhari, Theodore Bresler and Andrew MacRae participated in the Fremont Campus Walk held by Simon Barros. The Committee Members who took the Fremont Campus Walk all acknowledged witness to the progress of various projects.
3. Approval of Minutes
The Minutes of the March 19, 2007 meeting were approved.
4. Approval of the Agenda
Agenda items 8 and 9 were moved prior to agenda item 5. Agenda approved.
8. Review of the Third Quarter Financial and Bond Report
Joanne Schultz presented an overview of the District’s 3rd Quarter Report for 2006-07.
2. Introduction of Mike Calegari, Vice President
Mike Calegari was introduced to the Committee Members.
3. Discussion of Annual Report (Committee) and Brochure
Patrice Birkedahl proposed that the Bond Oversight Committee include their annual report with the District’s annual report brochure which would save approximately $1,000 in design and printing expenses. Committee Members Andrew MacRae and Dennis Wolfe volunteered to participate in the subcommittee in charge of working directly with Ms. Birkedahl who requires the Committee report be completed by the 2nd week of July. Ms. Birkedahl would then present the information for Chairman, Jack Rogers and Vice Chair, Steven Chan.
Annual Report to the Board of Trustees
Mike Calegari, Vice President of Administrative Services, reported that the Bond Oversight Committee is due to report on activities to the Board of Trustees for calendar year 2006. Mr. Calegari proposed that the same reporting format be used in prior years and suggested that the Committee approve the draft of the report at the Bond Oversight Committee meeting scheduled for September 17, 2007. Once approved, the Committee can then present their report to the Board of Trustees on September 26, 2007.
5. Committee Members Attendance Report
After a review of the attendance report, the Committee decided to recommend to the Board of Trustees that a membership to the Bond Oversight Committee should be terminated should a Committee Member be absent for a total of three (3) consecutive Bond Oversight Committee Meetings.
6. Update on the Newark Bond Project
Don Eichelberger presented pictures of the Ohlone College Newark Center for Health Sciences and Technology.
7. Update on the Student Support Services Bldg. Project (and Bldg. 7)
Simon Barros presented pictures of the asbestos abatement and demolition of Building 7.
10. Update on Fund Raising Related to the Newark Project
Dave Smith presented an update on the fundraising currently underway for the Newark Center. Mr. Smith stated the lead donor is the Wayne & Gladys Valley Foundation matching grant of $2.5 million.
11. Update on Frontage Development
Dr. Treadway presented an update on the frontage development and stated that a lease proposal will be available in July 2007. At which time there is a 90 day period for developers to submit proposals.
12. Committee Rules and Regulations
13. Evaluation of Current Meeting
14. Topics for the Next Meeting
Tour of the Ohlone College Newark Center
Approval of the Annual Report to the Board of Trustees
Brochure presented to Committee Members
4th Quarter Bond and Financial Report
The Meeting was adjourned at 8:15 P.M.