Ohlone College

Room 1216

43600 Mission Boulevard, Fremont, CA 94539


Minutes of College Council

January 16, 2004 APPROVED

Page 1 of 3 Pages January 23, 2004


MEMBERS PRESENT: Martha Brown, Douglas Burns, Keith Clark, Janet Corcoran,

Clifton Der Bing, Huy Do, Linda Evers, Tom Holcomb, Dennis Keller, Patrick Lane, Elizabeth Silva, Connie Teshara, Doug Treadway, Debbie Tucker, Barbara Tull


MEMBERS ABSENT: Melissa Milner




2. Approval of Minutes


Moved/Burns/Seconded/Tucker/Passed to approve minutes from the

December 5, 2003, meeting.


3. Meeting Schedule for Spring Semester

        Continue to meet on the first and third Friday of each month at 10:00 a.m., Room 1216

        Additional meeting this month - January 23, 10:00 a.m.

        Due to Spring break, March 19th meeting delayed 1 week to March 26


4. Smoking Policy

        Dr. Treadway presented a proposed administrative regulation amendment to the Policy on Smoking, noting that the Board approved a motion delegating the approval of this (smoking) Policy to the President/Superintendent at the October 9, 1974, Board meeting

        Members of the Council will share this information with respective groups and present their positionat the February 6, 2004, Council meeting

        An open forum will be scheduled before the February 6 meeting to discuss the new policy

        Consideration of B3 of the policy, will request staff input from Buildings and Grounds


5. Task Force on District-wide Committees

        January 5-most current list

        Next Steps

o       Present recommendations to Council

o       Suggest groups which should be advisory to Council

o       Propose groups to be part of strategic planning

o       Create chart illustrating relationships of various groups-confirm that all groups are communicating

o       Organize proper grouping for Title III grant

o       Review mission statement of each committee

o       Send updates to Douglas Burns and he will forward to Pat Deggelman


6. Classified Staff Input into Academic Calendar

Collective bargaining issue


7 Alternative Schedules

        Flexible Scheduling and a compressed calendar were addressed in the new UFO contract

o       Flexible scheduling of courses and office hours for faculty with division dean consent

o       A committee will be established to study a compressed calendar-Dennis Keller will be the College Council contact on this issue


8. Task Force on 2004-05 Budget Development


        Kick-off meeting

o       January 20, 2004, at 2:30 p.m. in room 3101

o       Information from state budget workshop will be distributed

o       Dr. Treadway will address the role, objectives, and timeline of the Task Force committee

o       Memo regarding meeting sent to current budget committee members

        Review and examine possibilities for 2004-2005 budget savings

        Formulate list of suggestions to address the 2004-2005 budget situation, which will be presented to the College Council later in the Spring

        College constituencies providing Budget Committee representation will be given the opportunity to designate additional representatives to the Task Force


9. Facilities Task Force

        A meeting was held January 15, 2004

        Keith suggested that the District develop a park-like area between the frontage property and the College

        More work needs to be done on south Pine


10. Strategic Planning

        Formation of Task Force

o       Form task force based on committees

        January All-Campus Planning Meeting

o       College-wide symposium

         January 30th, 1:00 p.m. to 4:00 p.m. in the Gym

         Several meetings on grants will be held the morning of January 30th

        Title III


        Student Services Programs

        Private grants

         ASOC will coordinate student-at-large participation-there will be a discussion area for students

         Prepare staff to participate

        Federal Title III Grant Application

o       Spring Semester 60 day turnaround

o       New five-year plan end of May-major goals and objectives

o       Ten goals

o       Strengthening institutions Program

o       Matched Funds Grant ($1.75 million from Title III grant, 1.75 million matching from Ohlone, both over 5 years)


11. Comments from the Audience



!2. Agenda for Next Meeting

The following items were suggested for the January 23 agenda: 1) Task Force on District-wide committees, 2) Strategic Planning, and 3) Task Force on

2004-05 Budget Development.