OHLONE COMMUNITY COLLEGE DISTRICT

Ohlone College

Video Conference Room / Fremont Campus

43600 Mission Boulevard, Fremont, CA 94539

 

 

 

Minutes of College Council

November 19, 2004 ADOPTED (with Item #6 motion amended)

 

MEMBERS PRESENT: Dennis Keller Elizabeth Silva

Kathleen Johnson Patrick Lane

Connie Teshara (@ 10:30) Richard Grotegut

Wayne Takakuwa Tom Holcomb

Saad Siddiqui Linda Evers

Ron Travenick (for Debbie Tucker) Kathleen Johnson

Susan Myers

 

MEMBERS ABSENT: Staff rep needed (Keith Clark replacement)

Student rep needed (Emerald Templetan replacement)

Doug Treadway

Ban-Jin Tan

OPEN MEETING:

 

1. Approval of Minutes (November 5, 2004)
   
   

·         Moved/Lane, Seconded/Silva, Passed to approve the November 5, 2004 College Council meeting minutes, with inclusion regarding the College’s interaction with local environmental concerns.

2. Campus Security: Process Update and Forum Planning

·         Deanna Walston reported that one campus-wide forum has been scheduled from
3:00 – 4:00 p.m. on Wednesday, December 8 in Room 3201. A second forum may be scheduled, depending upon room availability.

·         Deanna indicated that Steve Fajardo has contacted other local community colleges to see what policies they have in place. She stressed the importance of how incidents are handled and then reviewed.

·         Using the West Valley/Mission policy as an example, Steve Fajardo reviewed the “Use of Force” policy, including definitions of terms, purpose, procedure, and a list of escalation of force measures.

·         Chief Fajardo clarified that “reasonable use of force” is determined by other police officers (Fremont PD and/or Ohlone officers), not staff.

·         Deanna Walston indicated that, if approved, handguns (with a holster) would be stored in a vault and issued at the beginning of each shift.

·         The question was raised regarding if Ohlone would be responsible for policing the frontage property, once it is leased to outside parties. One suggestion was that any agreement would have to be spelled out in any lease agreement of new tenants.

·         Following the forum(s), there will be a constituency review, College Council review and recommendation, and then a draft policy and recommendation will be presented to the Board.

·         Tom Holcomb inquired about police officer training related to the deaf community and multi-cultural training. Chief Fajardo detailed the training that all officers in CA receive.

 

 

3. College Council Meeting Schedule

 

·         Since there were no conflicts expressed, the next College Council meeting will be held on Friday, December 3, instead of December 10.

·         After some consideration was given to changing the regular meeting time and day of the week, it was agreed to keep the current College Council schedule through the Spring ’05 semester (second and fourth Fridays of the month, 10:00 – 11:30 a.m., Video Conf. Room).

·         It was also announced that there will be a College Council workshop regarding strategic planning and budget on January 14, 2005 (Fixed Flex Day) from 1:00 – 3:00 p.m.

 

4. Board Meeting Review re: Surplus Property
   
   

·         Dennis Keller summarized the November 10 Board meeting discussion regarding surplus property at Ohlone. Per Dennis, the outcome of the Board meeting was that the Mission Street frontage property was determined to be surplus and that Ohlone can now move ahead with RFPs (Requests for Proposals) from developers.

·         The property on the northeast side of campus was debated by local residents and has since been removed from consideration after it was determined that there are issues preventing development in that area.

 

5. Task Force Template Review

 

·         A draft task force reporting template was reviewed by the Council. Some changes were recommended and will be incorporated prior to distribution and use. In discussing this document, it was agreed that the template could serve many purposes:

• Task force reporting to the Council
• Historical tracking of task force activity
• Web posting for broader communication and easy access to information
• Task force bookkeeping
• As a communication device

·         As the template was reviewed, some related task force issues were discussed, including:

• Lack of participation by some assigned task force members – (Note: With regard to this concern, it was agreed that task force co-chairs would make a “good faith” effort to communicate with and encourage participation of assigned members. If there is a lack of response or by mutual agreement, co-chairs can request re-assignment of another representative).
• Ensuring that shared governance representation is maintained.
  
  

6. Task Force Budget Requests
   
   

·         Since there is a limited amount of seed money available for all task forces ($100K), it became clear that a request cycle and request guidelines should be implemented.

·         Following the distribution of $5,000 to each task force ($30K total), another task force submitted a request for an additional $15,000. Rather than handle this request on a “first come, first served” basis, it was agreed that this request will be considered with all other requests received within a certain timeframe.

 

·         After some discussion and the consideration of several approaches, the council concluded this topic with the following recommendation:

o       Over and above the initial $5,000 seed money already distributed to each task force, College Council agrees to review any task force budget request(s), not to exceed an additional $10,000 per task force. Requests can be submitted for review at (or before) any College Council meeting between now and January 28, 2005. College Council decisions regarding those funding requests received by January 28 will be announced at the College Council meeting held on February 11, 2005.

Following the January 28, 2005 College Council meeting, no additional requests for funds will be considered until an annual funds request cycle is defined and announced at a future meeting.
Moved/Travenick, Seconded/Lane, Passed unanimously.

o        12/3/04, motion amended to include: “Task Force budget proposals will be accepted up to $10K between now and January 28. At the January 28 College Council meeting, proposals in excess of $10K will be accepted for review in consideration of any unspent funds.”

 

7. Communication from Audience
   
   

·         Time did not allow for comments from the audience

8. Agenda for Next Meeting

 

·         Patrick Lane requested two future agenda items:
- Child Development Center update
- Enrollment update (Travenick)

·         Wayne Takakuwa suggested one future agenda item:
- A detailed review of College Council’s role

·         Future budget cycle for Task Force requests

·         Report/update from China trip contingent

·         Email Dennis Keller with suggestions for additional agenda items

·         Next meeting Friday, December 3, 2004 (10:00 – 11:30 / Video Conference Room)

Adjournment: Moved/Lane, Seconded/Myers. Meeting adjourned at 11:50 a.m.