OHLONE COMMUNITY COLLEGE DISTRICT
Video Conference Room / Fremont Campus
43600 Mission Boulevard, Fremont, CA 94539
Minutes of College Council
February 11, 2005 ADOPTED
MEMBERS PRESENT: Dennis Keller Doug Treadway
Kathleen Johnson Patrick Lane
Connie Teshara Richard Grotegut
Wayne Takakuwa Tom Holcomb
Elizabeth Silva Linda Evers
Ban-Jin Tan Susan Myers
Corinna Laiwalla (for Saad Siddiqui) Ron Travenick (for Debbie Tucker)
MEMBERS ABSENT: Additional staff and student rep needed
Silva requested clarification of language regarding implementation of
Reorganization. That is, did Dr.
Treadway mean specifically that only Student Services reorg changes would take
place upon Board Approval (2/10), or were there other areas that would also
take effect prior to July 1. D. Treadway
replied that “Student Services and Library” changes would take effect 2/10/05
and indicated that the minutes should be amended to reflect this distinction.
Moved/Takakuwa; Seconded/Grotegut; Passed to approve the amended January 28, 2005 College Council minutes.
· Travenick discussed concerns about enrollment targets for the year. Spring, just edged up (1%) over last year, but not enough to make up for previous low summer and fall.
· Travenick then reviewed enrollment factors and strategies, including:
o Systemic effect in downturn in CS (Computer Studies)
o Working to improve offerings, colleagues around the state anticipating downturns.
o Strategy to have a big summer, but everyone competing for the same students.
· Discussion followed, including:
o Cheryl Lambert commented regarding website stats: 15 week February start pages are in the top 30 pages viewed
o 15/12/9 week courses. Census on Monday (2/14).
o Discussion then included agenda item #6 / Establishing a 15-week semester "working group". 15-week proposal is not the only new module we can explore.
o Ideas should be sent to Student Development Task Force.
o Corinna: Winter session? Mission is the only local school that has winter session. (4 week inter-session).
· Holcomb comment: It seems we have enough money to do everything requested. We should be setting a precedent for future requests. Most requests seem to be a one-time request, while others are ongoing, far-reaching
· Treadway comment: Ongoing obligations would reduce the amount available next year because some funds would be pre-committed (Hobson’s, assessment tool, etc.). More than one year commitment. Those task forces need to know they have pre-spent. Not sure that's how we're gong to do this long term. $100,000 made available this year, but there may not be ongoing "seed money". Task forces may not be budget managers long term, and expenses may become institutionalized.
· Maybe some one-time money needs to be provided regularly.
· Silva: Sees this initial process as piloting opportunity, with seed money to innovate and spur creativity.
· Council to determine if $100K a one-time or 2-3 year program.
· There will be a College Council annual planning retreat to discuss strategic objectives.
· Task forces eventually morph into institute, department, district-wide (community can join, college can join), other streams of funding (eventually self supporting).
Task Force Budget Allocations Summary (next page)
Probation Policy (
· Council by-laws / March
· Arming officers: February 25
· Summer meeting schedule / March
· March 11 - only one meeting (spring break)
· Preliminary budget assumptions & revised calendar / February 25
· Board policies Chapters 1-3 were distributed before winter break. Revisions received, move to second reading by Council Feb 25 or March 11. Will be provided via web, with text alterations visible. Suggestions Dr. Treadway did not agree with will be included at end, with rationale
cut of budget and assumptions / March (two hour meeting 10-noon, instead of two
· Treadway encouraging people to download and post flyer. Treadway will close offices and services, classes will meet at instructors’ discretion. Task Force discussion regarding "college hour" in the future – 2/3 times per semester to pre-plan for classes not to be held. Voluntary this semester.
· April 6th is next World Forum (China topic) taking place during unity week and co-sponsored by ASOC.
· Holcomb question: Did Board pass reorg? Treadway: Yes, and also declaration of surplus property and master site plan.
· Takakuwa: Requesting that task force meeting announcements include agenda items.
· Silva: commends Ron Travenick and Sharlene Limon re: 15 week classes at UOP and NMHS. Real effort put forth by many people including Liz Crisp, various deans, and bookstore staff to make the first week as comfortable as possible for faculty & students.
· February 25 (10:00 a.m.– 11:30 / Room 4202)
· March 11 (10:00 – noon / Video Conference Room)
Adjournment: Meeting adjourned at
Task Force Budget Allocations
Staff Representative to workshop in Seattle $ 1,500
International Student Recruitment using “Hobsons” $ 4,000
Multi-Cultural concert programming & master classes $ 4,500
Faculty Development $ 5,000
Staff Development $ 5,000
Graduation Upgrade (Doug to find funds / $1K) N/A
Digital Scanning (Title III or other source / $20K) N/A
New Assessment Tool $10,000
Recycling Program (with potential revenue) $10,000
Emergency Preparedness (Will be otherwise funded $10K) N/A
Latino Outreach $ 5,000
Task Force (mini-grants) $ 2,500
Total Funds Approved by College Council $47,500
Seed Money Summary:
$ 100,000 Originally budgeted seed money
- 25,000 Start-up funding provided to each task force (at $5000/ea.)
- 47,500 Approved task force funding requests (detail above)
- 12,500 Additional seed money funding approved for Staff Development
$ 15,000 Releasing this remaining balance to the Ohlone “rainy day reserve”
Seconded/Lane; Passed to approve the Task Force budget requests
as detailed above.
· Future task force budget process will be discussed at retreat.