OHLONE COMMUNITY COLLEGE DISTRICT
Video Conference Room /
College Council Meeting Minutes
MEMBERS PRESENT: Doug Treadway Dennis Keller
Kathleen Johnson Walt Birkedahl
Debbie Trigg Richard Grotegut
Jim Wright Cheryl Lambert
Dave Schurtz Deanna Walston
Barbara
Tull (@
MEMBERS ABSENT: Linda Evers
Zane Gray
Ankita Shah (need replacement student rep)
OPEN MEETING:
·
Motion: Moved/Silva; Seconded/Takakuwa;
Passed to approve the December, 2005 College Council minutes.
**Pre-meeting Announcements**:
· Due to Tom Holcomb’s teaching schedule, Claire Ellis will be sitting in for him this semester.
· Ankitah Shah will no longer be available to serve as a student representative. ASOC will recruit and provide a new rep to serve on College Council.
·
Dr.
Treadway introduced Dave Smith, Ohlone’s new Executive Director, Asset and
Enterprise Management Services.
· Paula Bray, Assistant Director of Facilities, distributed a handout entitled “Bond Project Update” as of Spring semester, 2006. She, Simon Barros, and Deanna Walston discussed and responded to questions regarding:
o
o
o Roofing Projects
o Erosion Control / Beautification Projects
o Water Intrusion Projects
o
Selected Bond Projects (
· Comments / discussion points included:
o Anticipated delay of the demolition of Building 7 due to full DSA (Dept. of State Architects) review.
o Planning for Building 7 asbestos removal this summer (’06)
o Planning for demolition of Building 7 in January ‘07
o Do not anticipate overall delay in construction schedule due to this adjustment. While Ohlone’s steel order is being processed, demo will take place.
o Selected bond project work should be done by end of Spring '06.
o Delay of demo of building 7 will also allow for some campus painting earlier (scaffolding will be around, but will not prohibit entrance/exit).
o Secondary effects / Working on plan for interior spaces. Consultant, Susan Frey, helped raise awareness.
o Council will be involved in next couple months regarding decisions. Investment in the learning college (versus "secondary effects", which sounds like an afterthought).
· Suggestions for improvement included:
o Repair or replacement of the Plexiglas display case at the base of the steps of Building 1.
o
Review and improvement of exterior lighting for
Building 1. Using
o Recommend TBP architects conduct a campus tour at night, re: lights, signage, etc.
o Stairwells: Can they be opened up? Evaluate structure: open/safety/air.
· Deb Parziale distributed and discussed in detail a Title III report, including measurable objectives and time frames.
· Enrollment is 0.5% below last year at this point. 400+ sections are late start classes.
· Fall semester will begin August 28 (’06) / census Sept 11 (Census = 20% of term, so census date moves forward)
· Emphasize electronic methods to move students in/out of classes (add/drop)
· Use wait listing more
· Brainstorming ideas for efficiencies due to shorter period between beginning of semester and census.
· Communication will be even more important for everyone (staff, faculty, students).
· Board completed self-evaluation. Now working on goals. Consciously improving flow of board meeting, voting, etc. in response to input received.
·
On March 8, Board meeting will be held in the afternoon
(
· This Spring, there will be another Board workshop, (topic: shared governance).
· Dennis Keller commented that he feels the College has made a significant impact and that the Board is making an effort to be responsive.
· Jim Wright distributed a memo detailing his plan for reorganization of Student Services areas.
· Questions / comments regarding this proposal included:
o The title “Director, Admissions & Records” is being changed to “Registrar” due to incorporation of scheduling.
o Concern raised regarding articulation and Mike Bowman's ability to continue attention in this area due to increased responsibilities at Dean level in the future. Reply: Will assess as we move forward. Used to have Counselor as articulation officer -- possible solution in the future, if this area becomes a problem.
o Dean: Enrollment Services and Institutional Research. Does the Director of Research “go away”? Ohlone needs to document and demonstrate, for accreditation purposes, that we are fulfilling that function of research & assessment.
o Dean of Institutional Research will be doing research, but so will everyone else. Mike will be training staff to conduct research themselves. Everyone will be involved in research & assessment.
o Concerned about director of research "going away". Many areas where research should be done, and it's a huge function (that Rob has been doing). Wright reply: Will monitor workload and process as time passes.
o Treadway comment: We had full time director of research & full time director of grants. Moving to diffused model. We might have to supplement that gap with some consultants, part-time help. Radical shift from traditional college model. This is a dynamic time and we have to be ready to be resilient as new initiatives come up.
o Positioning ourselves for outside funding, which may require additional research. May require additional staff. Good points of concern and will monitor.
o Question: There was a consolidation of dean positions with last reorg in July, 2005. Now, adding new dean position, how might campus feel? Wright reply: Two management positions @ director level being consolidated into one dean position. Cost/budget savings.
o What is the evolution of career/transfer? Did career go to one-stop? Martha Brown replies: The transfer function is staying close to the Counseling department. On campus employment/student success center will now be located in Room 1403. No room on 1st floor to make this more visible. Transfer services on first floor. Stop-gap measure until new student services building. The employment piece is going to the One-stop.
o Is Dr. Wright seeking College Council support? Agreement by Council to “support with reservations”.
o Will have second reading? Not scheduled. Proposal will be taken to ASOC, Faculty Senate, CSEA, etc.
o Creating nexus at dean level. If support insufficient, will fill in behind it.
o Is there a plan to build in review intervals to gauge workload?
·
Because
the March 24 College Council meeting falls during Ohlone’s Spring break, it was
agreed to reschedule the meeting on Friday, March 31.
· Cheryl Lambert is the new CSEA Secretary (Linda Evers/CSEA President, Bobbie Jo Curtis/Vice President, Ed Lawrence/Treasurer).
Adjournment: Meeting adjourned at