OHLONE COMMUNITY COLLEGE DISTRICT
Video Conference Room /
College Council Meeting Minutes
MEMBERS PRESENT: Doug Treadway Jim Wright
Kathleen Johnson Debbie Trigg
Richard Grotegut Cheryl Lambert
Dave Schurtz Barbara Tull
MEMBERS ABSENT: Linda Evers
Need SEIU replacement for Zane Gray
to draft minutes: Roxanna Guide listed
as both present and absent. Noted that
Roxanna Guide was absent. Also, a note
should be added that an SEIU replacement for Zane Gray is needed.
Motion: Moved/Tucker; Passedto approve
· Proposal to amend College Council by-laws distributed for review, as follows:
à Article 4(d)
would be amended to read: A person must
be currently serving, or have served on the College Council, to be nominated as
Note: This would eliminate the one year requirement in current by-laws
à Article 4(a. iii) would be added: In order to preserve maximum participation and representation at Board of Trustees meetings and other shared governance activities the College Council Co-Chair should not serve, simultaneously, as the Chair or President of any other shared governance group (inc. Faculty Senate, or any negotiating units).
· Discussion followed re: co-chair service and development of leadership
· Process question regarding passing amendments without prior reading. Article 9 of Council by-laws states “These by-laws can be amended with a 2/3 vote of the members present if notice has been given during the prior meeting. Otherwise, it requires a majority of the entire Council membership to amend any by-law”.
· Motion: Moved/Grotegut; Second/Ellis; Failed to approve proposed by-laws amendments.
· Comment: No objection to proposed amendments, but best practice not to make changes without prior reading.
· Simon Barros distributed draft language for proposed new goal (#8).
· Introduced as first reading. Suggestions made. Distinguishing between existing task force and new goal. Question: Will Council serve as the committee to address this new goal?
· Working on global schedule with regard to all campus development projects.
revision of Goal 6 and Goal 2 so they don't overlap with new goal. More efficient. Maybe not include mention of
and Richard volunteered to work with Simon, Jim, & Deanna to revise
wording. Sub-group will also address and
review goals 2 & 6 and facilities components. Not specific to
· Need clarification of Environment & Facilities Task Force. Confirmed that the task force is not currently active.
· The Task Force has had two meetings this semester.
· Issues that the Task Force have discussed:
o The role of the Task Force—to set the agenda for the future
o The issue of budget—how last year’s budget was spent and whether we need to have some funds to work with this year and the coming year.
o The services that will be needed for a possible growing number of International students.
o Questions regarding TB/health screenings for International students (Sally Bratton will come to our next Task Force meeting.
· Reports the Task Force has received include:
An update on the ASOC trip to
An update from the Study Abroad committee about
the semester abroad in
An update from Mikelyn Stacey on her
familiarization trip to
Update from the Study Abroad committee about a
possible January study tour to
· Doug Treadway and Ron Travenick report that they are working on a job description for someone to coordinate the International Student office. Int’l Student office will be “clearing house”, gathering info regarding activities related to Goal #1.
· Kay Harrison & Alison Hill are task force co-chairs.
Question: Is there a minimum number of students
· Proposed job description distributed by Ron Travenick for Council review.
· Commitment to this program and services as part of our district’s strategic plan.
· Coordinate program and services to build upon current offerings. To make international student presence a goal requires marketing, recruitment, etc. to grow that population.
· Current enrollment of international students = 65
· Projected? Could double easily. Must address housing issues.
· Non-resident tuition = ~$180 = ~$450K/year which goes into supporting general fund. Have developed financial model to use additional funding, as a result of this program, will be used to fund this position (beyond baseline). Program will be self-supporting. Projected increases are conservative for 3 year plan. Includes funds for position and $25K for recruitment. Position will be conduit to International Task Force.
· For Ohlone's size and type of district, we have a very small international enrollment. To be "on par" we would be in the 200-300 range (5-6% of our full-time enrollment) as a goal. DeVry has 100 residence hall rooms available. We need this position to start increasing the program.
· Question: Claire Ellis has 15 deaf international students who have tried contacting Alison Hill, but she has not been around for a week. Who do I send these people to? Alison not available enough. Response: They can still contact Alison until full-time staff person hired.
· Suggestion that immigration services qualifications be moved to minimum qualifications. Do we want to rule out someone who doesn't have this experience? Some faculty or counselor candidates may not have this specific background. Do we want to rule them out?
· Will defer this topic to the next Council meeting since Board wants to refine further from their first reading. This topic will be postponed/rescheduled.
of Ethics being reviewed at state/national level. Some Board members resisting this, giving the
appearance that they don't want to be accountable. Some instances where Board member promoting
their own business. Example cited of
Board President Brunton marketing his business at recent
· Council’s role to raise awareness & communicate to Board that we should have high ethical standards. Board behavior has consequences for the College (enrollment, donations, capital campaign). Since the Board is ultimately in charge of our budget, they should be above reproach.
Question: Regarding Dave Smith, as Mayor of
Newark and Executive Director of
· Ken Stedman / ASOC co-chair of "Project Quad" committee. Decided on thick durable plastic coating over wire mesh frame chairs/tables. ASOC granted $15K request out of ASOC reserves which will allow purchase of ~15 tables, benches, and umbrellas to be placed around quad. Met with Purchasing to discuss moving forward. Choices have to be made (shapes, types of umbrellas, fabrics, etc.). Pilot program, and hoping for more funding to enhance student experience on campus.
· Unity week showed that many students don't spend time on campus. Trying to make more "student friendly" campus for students to hang out.
How does this project fit in with
· Council retreat dates agreed: May 31 and August 24 (1/2 days / morning / location tbd).
· Council summer schedule: the days when Board meets (6/14, 7/12, & 8/9)
Adjournment: Meeting adjourned at