OHLONE COMMUNITY COLLEGE DISTRICT
Wente Vineyards Meeting Facility
5050 Arroyo Road, Livermore
College Council RETREAT
May 31, 2006 ADOPTED
PRESENT: Doug Treadway Dennis Keller
Johnson Barbara Tull
Wayne Takakuwa Claire Ellis
Dawson (for Jimmy Dempsey)
Lambert Joanne Schultz
Helms Susan Myers
MEMBERS ABSENT: Walt Birkedahl
- Treadway Introduction / Role of College
Council in LearningCollege Model
- Want more grassroots input. As members, be more proactive on issues
(setting agendas, identifying issues).
More active involvement, explore issues.
- Clarify role of council: advisory or
governance? What's the balance?
- Council needs to be prepared for
"crisis". Be more proactive.
- Feedback from constituencies more
actively sought. How to get more
people involved, capitalize on opportunity.
- Leadership of Council has been open to
agenda items, but how do leaders of constituencies bring agenda items
- Take responsibility to answer our own
questions and not look to President to respond.
- Council commended on important accomplishments
(16-week calendar, reorg, support of sale of
- More communication
- Increase participation (including
- Need to make sure Council helps with
budget process (Council or budget committee).
- Need to promote what Council is doing.
- Job shadowing with flex credit / new
ways to work as opportunity to see how other people work. Reduces isolation and increases
thinking"... how the parts work together.
- Promote what we do, encourage participation.
- Council opportunity to influence the
Board, as well as opportunity to communicate campus-wide.
- Communication: information, process, goals, mission.
- Articulate vision to Board &
- ASOC (attend their meetings as well as
having student representation on Council)
- Council as bridge between traditions
and new learning culture. Does
Council have roles in both? Evolution, and ways Council can integrate sense of
evolution into college culture.
Something that did not work did not "fail".
- Money - Funding as incentive,
validator. One time funds may be
available again, no strings attached.
- Two communities currently exist -
creative dissonance for Council.
- Board moving towards one meeting per
month dedicated to business, the alternate meeting more conceptual, discussion.
Maybe Council should consider that format.
- Structure discussion:
- Representitives of different groups
- Advisory to the President
- Advise the Board with consensus of
- How do we fashion our own structure
right now? Now that we're in
implementation cycle, does the role of the Council evolve?
- Are task forces early purposes
satisfied and should they morph into something more
"operational"? Out of Council's
realm and into department/budget realm.
- Feedback loop? Think about is Council ought to
reexamine task force structure.
- Operational vs
- We seem to bypass the organizational
structure as a way of communicating.
Don't deans, departments communicate? Disconnect right now. Not Council's job to communicate to
college, but structure should support Council's role. Need to further foster
communication. Missing connection.
- Comment: Deans feeling pressed for
time. 6 years ago there were 10
deans and now there are six. Have
to make time.
- Few meetings in some departments / many
meetings in other departments. Inconsistent.
- Unworkable for Council to take on
responsibility for communicating to entire college. We need to enter the next year with improved
- One-time money opportunity: temptation for people to apply and
exercise wisdom to give out the money.
What if decentralized? Every
department gets money and they decide what to do? Goal related... Going forward, some resources available
for decentralized decision making.
Very carefully move into next cycle in deliberate way. Find way to actively let people make
decisions and trust that they will make good ones.
- Infusion of money, allocate in
equitable manner, put into fund 12 which will roll over and allow
individual groups to make own decisions.
- Maybe guidelines for some funds set as
standard for staff development, communication, leadership, systemic.
- Pros & cons re: decentralized
- Money has come from State money being
paid back that was "borrowed" and we got more money for growth
than we spent. One-time money. Our general assumption is that we have
been starved for so many years (supplies, classrooms, services),
opportunity to catch up. Need
priorities? Individual priorities?
- Budget Process Survey
Joanne Schultz distributed and discussed recent
budget process survey.
- Council's time better spent thinking
about our role in conjunction with the budget, as opposed to receiving
additional information. What is our
- Provide feedback when suggestions are
- 85% of the budget spent on
"people", which is where we should spend our time. What do our people do?
- Would a study of other community
colleges be helpful? Joanne has
already been collecting information -- requested and received ~25
responses. Most are even more
structured than Ohlone. Joanne will
summarize and report to Council.
- Biggest obstacle is sense of
deprivation. Underlying current
previously. Infuse money to move
away from scarcity/constraint mentality.
Government model does not encourage innovation.
- "Opportunity zone"
- Fremont Police Department Proposal
- Review of options:
- As is option (improve current dept,
fully staff, continue training, maintain liaison with Fremont PD)
- No Ohlone PD (security force only)
- ContractCity police
- No on-campus police
- Sub-committee of Board thinks we should
"get out of police business".
Conceptual idea that we should not have police at all.
- Management Contract / City proposal =
study 6-9 months with Fremont PD.
Chief position not filled at this point, with this option.
- Other options?
- All options are alive and well on other
campuses. Conditions are different,
which we should consider.
- Does the Council want to support one of
- What do students want? What is the sense of security in the
evening? Emergency preparedness?
- Deanna advocating independent study of
our security staff/process. 80% of
security staff's time is spent opening & closing classroom/building
- Would it be a conflict of interest for
Fremont PD to conduct the study if one of the options/outcomes is to hire
Fremont PD as policel.
- What triggered this proposal? When vacancy occurred with current
chief, Board asked Administration to explore options.
- Security input: The department feels
"nothing is broken" and don't feel study would be fair while
understaffed. Don't feel Fremont PD
will mesh with Ohlone culture. Very
Ohlone more service oriented, accountable to the college.
- No current campus security for Newark and Fremont hours reduced (no graveyard).
- Comment: Concern re: Fremont Pd, police officers
carry weapons. Studies show that
the presence of weapons increases violence. Mission area "placid".
- SEIU asking for competent
leadership. Current staff familiar
with students, staff.
- 50% of security staff is paid from
parking funds. A certain amount of
staff time is spent dealing with parking.
Process can be made more efficient.
- Issue of arming sworn officers, disconnect
between knowledge of Ohlone campus and their response time.
- Advocating stronger connection between
Fremont PD/Ohlone, essential to college community.
- Suggestion that any internal study
include Fremont PD for greater cooperation.
- Motion: Moved/Evers; Second/Tull; Passedto support current campus police and
security model and request that the department be fully staffed. Council also does not feel that a study
by the Fremont PD is warranted at this time.
- SEIU: invitation for anyone to ride
along, job shadow.
- IT Update
- Ralph Kindred distributed and discussed
his handout detailing the following topics:
- IT Strategic Planning Process
- Apple Computer
- Experimental Classrooms
- Title III Projects
- Wireless Campus
- Council Schedule
Council Fall retreat date: August 24 (9:00 – 4:00 p.m. / Wente Vineyards, Livermore). Note: Fall retreat changed to all day
Council summer schedule: 3:00 – 4:30 p.m. in Video Conference Room (6/14,
7/12, & 8/9), to coincide with Board meeting dates.
MEETING ENDS: Meeting ended at 1:15 p.m.