OHLONE COMMUNITY COLLEGE DISTRICT

Video Conference Room / Fremont Campus

43600 Mission Boulevard, Fremont, CA94539

 

 

 

College Council Meeting Minutes

August 9, 2006                                                                                                                       ADOPTED
                                                                                                                                               (as amended*)

                                                                                                                                                                     

 

MEMBERS PRESENT:          Doug Treadway                    Jimmy Dempsey

                                                Elizabeth Silva                      Cheryl Lambert

                                                Deanna Walston                   Joanne Schultz

                                                Leta Stagnaro                       Susan Myers

                                                  Jim Wright                             Jill Rojas

                                                Dave Schurtz                        Tim Roberts

 

MEMBERS ABSENT:             Sheldon Helms

                                                Linda Evers

                                                Tom Holcomb

                                                Carrie Dameron

                                                Need two ASOC reps

 

OPEN MEETING:

 

1. Approval of Council Minutes (07/12/06)
   
   

Motion:  Moved/Schultz; Seconded/Roberts; Passed with to approve the July 12, 2006 College Council minutes.

2. Welcome New Members
   
   Round table introduction of all members, including new members:  Leta Stagnaro, Jill Rojas, Sheldon Helms (absent), Tim Roberts, and Carrie Dameron (absent).
   
   
3. IT Update re: New Classrooms
   
   

• Ralph Kindred, Associate VP of IT, provided a verbal summary of the e-mail update he submitted to the campus via “announcement”.  Additional comments included:

• For classrooms 1402/1402, orders placed for technology based on Learning CTF requirements, others input (faculty, staff, consultants, etc.)  Equipment will include:
• Projection screen
• 2 50" plasma displays
• Audio/video
• Wireless
• 40 laptops in each room
• Collaborative software

·       Estimated delivery & installation the week of August 25th

·       Identical rooms, but flexibility re: configuration.

·       Being called "Experimental Classrooms"

·       Question:  When will wireless be broader?  Working with local vendor who is donating wireless network for all of upper campus, and installation in progress.

 

·       iTunes/Apple updates:

·       Project team in place led by Richard Grotegut and Lesley Buehler.  Apple IT helping establish infrastructure.  Sheduled to be up and running 8/15.  Training workshop 8/15.  iTunes U / Pilot team initially; spring broader.  Workshop open to all faculty.  Trying to do multiple sessions due to popular demand.

·       Infrastructure available 8/15 (confirmed), same day as training.

·       All Macs that we ordered are here, being prepped for installation.  Purchase or lease.  New technology for our desktop support staff; training provided, but pressure being felt in department.  Working on support for IT team re: deployment issues.  1402, 1406, 115, 116 HH, 2205 (one other) multi-media rooms. 

·       Long-term investments – will address "kinks" as they come up.  Contact Ralph Kindred with concerns so he can address and support IT staff.  Keep perspective.

·        

 

4. Council Retreat Planning
   
   

• One time money and more carryover funds than expected.  Asking for Council retreat exercise to discuss priorities; outline process for engaging people in decision-making for funds. 
• Final budget needs to be prepared by early September for presentation to Board.  One-time money coming from the state ~$600K-$700K.
• Topic for retreat:  Concept of Newark Center coming on board.  Planning / process need to be discussed.  Budget, shared governance, etc.
• Topic for retreat:  How to increase level of participation in shared governance.  Engagement of constituencies.
• Topic for retreat:  Accreditation self-study process.  Active dialogue by all constituency groups within the four standards.  Ask Council how to increase involvement, techniques, definition of engagement, technology to faacilitate this work.  Strategies.  May be linked to discussion of one-time money.
• Save regular Council meetings for specific things and use retreat for "large" topics.  Strategic plan, progress, mission statement,
• Planning the day (sub-committee): Jim, Joanne, Leta, Doug, Ralph, Jill (9:00 / Thurs)

 

5. 16-week Calendar Review
   
   

• Calendar has been implemented, students have been registering, students have paid.  Registration/enrollment numbers currently the same as last year (5,963).  Schedule is attractive.
• Previous concerns re: workload and staffing, but reality is that Student Services have never before had such a long break between summer & fall.
• Lab set-ups, nothing negative at this point.  No adverse reactions.  Implementation process and team has paid off. 
• Council: date for commencement 2007 not set yet and Faculty Senate will need that date soon.  Constituents need to be consulted.  Challenge because finals week backs up to Memorial Day holiday.  Discussion re: possible options.
• Also need to discuss potential for inter-session in future years.

 

6. Board Agenda Review

• Continuing increase of costs of all projects.  Escalation of $50M set aside for Fremont campus.  Due to Newark increases, we were able to reduce size of building,
• Question: will Board authorize lease of frontage property which is fallback of shortage we will experience due to increase in costs.  If frontage not authorized, we face challenges for projects.
• First vote will be related to frontage lease, which will inform vote regarding Student Services Building.

 

• Capital Projects Priorities handout distributed.  Brunton & Weed want to know what our priorities are and distributed handout details that question.
• Capital Projects Priorities:  do not expect Council to comment at this time
• Separate document distributed detailing how $25M of frontage lease funds would be spent.  Pie chart provides visual of division of funding sources, based on today's dollars.  Board closed session to discuss Sobrato Letter of Intent.  As part of the deal, Sobrato would provide Ohlone with a check in the next two years for $25M in pre-paid rent.
• Staff recommendations for prepaid rent (another handout).  There will be ~4-5 installments of $25M each over the term of the lease (60 years).
• This vote requires all 5 eligible voters.  Yee in Iraq, Weed has conflict of interest.  Remaining 5 must vote yes.  Brunton likely to vote no.  Discussion will take place in closed session, but public will have opportunity to speak to this topic in open session before voting takes place.
• Lease term may be one of the issues.  If we don't get approval, will have to wait for November election and/or Yee’s return in January. 
• This is related to revising the Fremont Campus Master Plan, which only requires a simple majority.  Specifics of suggested revisions to master plan include:

 

• Leave maintenance bldg.
• Renovate soccer field
• Make certain parking lot available to Sobrato to develop
• Switch would benefit college and developer

 

• $156K/month would be cost of any delay of Student Services Bldg.
• Good news: developer suggested this adjustment and it is not related to terms of deal.  If we change the surplus property, altered plan has to go to public for 90-day review.
• Baseball field will be in Newark: flatter surface, coach & team highly supportive.
• Soccer field needs improving, not necessarily relocating.  Drainage issue.
• Irony would be constructing a beautiful Student Services Bldg and all other buildings in disrepair.
• Chabot $400M bond; must remain aware of competition & facilities they are improving.  30% of our students come from out of district.
• Series of past decisions have been made to bring us closer and closer to the reality of the Student Services Bldg.  Money, time spent would be lost if we need to sacrifice SS Bldg to improve Fremont campus.
• Original bond measure detailed two major projects:  SS Bldg and Newark campus.  Community will not support a future bond if we can't produce the two projects specified in Bond A.
• $2.7M so far in architecutral fees, etc.
• Discussion again re: Parcel C that could be sold for an estimated $30 million* to help cover a lot of the unmet needs.  Vote of the Board was 4 in favor of selling and 2 opposed.  Minority members are ruling the future of the college.  The same thing could happen tonight.  This is a “seven generation” impact decision.  Implication goes beyond this vote.
• Letter of Intent allows us to take negotiation to bid.  As we prepare, we could use the next 2-3 months to apply pressure to Brunton.  We will have unfinished business the next few months, if Brunton votes no.
• Other concern if we don't have 2/3 for bid, the costs to go forward with bid process are very high.
• Soccer field dangerous; not first class.
• Leadership on the Board's part.  Vote should not be about Bob Brunton, but community of which the college is a part.  Challenge his leadership, not his vote.  As leaders of the college, we hope he'll be a leader

 

·       Proposed change regarding master plan / Council would not want this to stop the process

·       Staff recommendations of $25M and how it would be spent / Council agrees this makes sense and is congruent with previous priorities

 

• Motion:  Moved/Stagnaro; Seconded/Dempsey; Passedto

1)  Support suggested revisions to master plan including:

·       Leaving maintenance bldg.

·       Renovation of existing soccer field

·       Making certain parking lot available to Sobrato to develop instead
AND

2)  Support document reflecting staff recommendations for how the$25 of potential pre-paid rent would be spent

 

Additional comments:

• Proposed changes from developer strengthens relationship w/Sobrato and worth mention.
• Need to express dire consequences if they do not pass.

 

7. Plan for Future Council Mtg @ Newark Campus (postponed)

 

8. Communications / Announcements
   
   

• Classified Staff appreciation BBQ on 8/24; 4:00 - 6:00 p.m. / Palm Bosque
• SOAR committee for Fixed Flex lunch/ RSVP $5

 

 

·       Next Council Meetings:

o        Fall Schedule:  beginning in September, College Council will meet on 2^nd/4^th Monday afternoons (3:00 – 4:30 p.m. in Video Conference Room);  9/11, 9/25, 10/9, 10/23, etc.

 

 

Adjournment:  Meeting adjourned at 4:45 p.m.