OHLONE COMMUNITY COLLEGE DISTRICT

Video Conference Room / Fremont Campus

43600 Mission Boulevard, Fremont, CA94539

 

 

 

College Council Meeting Minutes

September 11, 2006                                                                                                              ADOPTED

                                                                                                                                (w/corrected attendance*)

                                                                                                                                                                     

 

MEMBERS PRESENT:          Doug Treadway                    Jimmy Dempsey

                                                Elizabeth Silva                      Cheryl Lambert

                                                Deanna Walston                   Joanne Schultz

                                                Jim Wright                             Walt Birkedahl (no longer member)*

                                                Dave Schurtz                        Kathleen Johnson (no longer member)*

                                                Susan Myers                         Tom Holcomb

                                                Carrie Dameron                    Isidore Niyongabo (student guest)

                                                Jill Rojas*                             Leta Stagnaro*

 

MEMBERS ABSENT:             Sheldon Helms

                                                Linda Evers

                                                Tim Roberts

                                                Need two ASOC reps

 

OPEN MEETING:

 

1. Approval of Council Minutes (none)
   
   

August 9 minutes will be reviewed/approved at the September 25 meeting.

2. Budget Presentation

 

• Entire budget will be presented for Board approval at 9/13 Board meeting.
• Joanne Schultz presented results of 4th quarter '05/'06.
• Ending balance / additional revenue detailed.  Characterizing these savings as 'unexpended".  As a reminder, if we have savings, we can have a "savings account".  No need to spend the money at this time.  Also, there are already some commitments to the savings dollars.
• SB361 is a new funding formula that will be discussed later.
• Clarification that the $1.6M "loan" from the bookstore is more accurately called a "letter of credit".
• Salary savings cannot be predicted year to year.  Not "trying" to budget savings, just trying to reflect “budget to actual”.  May consider categorizing differently in the future.  Some savings generated due to the time it takes to fill a position.  Dollars do not represent planned savings, as it may have been in Ohlone's previous history.  Used to have expected salary savings that they would have to "hit".
• Recap of one-time funding (handout)
• One-time funds have a 3-year time limit for spending.
• Process for using one-time money will be brought back to Council.  Time to deliberate allocation of funds.  Council will be body that addresses strategy and priorities.
• What is Board role re: one-time funds and how to spend?  Board has to approve expenditure of that block of money if we don't propose it in this budget.  We have to come back to Board with a plan.  Because it's not categorized now, they will have to approve what Council recommends.  Board has expressed interest in $100K for deferred maintenance.  In order to take State funds for deferred maintenance, Ohlone has to match $100K.
• Board has budget authority.  This is one-time money.  One or two Board members want 3-4% commitment of general fund money for maintenance. Can we provide comparative data re: other community colleges' budget for maintenance?  Board seems to feel more comfortable with lists/comparisons.
• Some members of the current Board seem to have attitude of "Don't confuse me with the facts.  My mind's made up." 
• State Legislature has not given us money for maintenance.
• Asset management needed to generate additional resources.  Though this point has been repeated, some Board members still want to reduce personnel costs and take out of Fund 10 for maintenance.  Need to stress the focus on frontage property as source of needed revenue.  Need to shift focus on appropriate source of funding.  Program based funding, not maintenance based funding.
• The more we reduce full time faculty, the more we would have to reduce Classified staff.
• Some members of the Board will say that we should not lease the property; we should live off of general funds.  Lack of support for frontage lease will lead to cannibalization of general fund.
• Sub-committee of Council to consider process for one-time money.
• Committee: Jim, Leta, Susan, Dave (CSEA to provide participant).
  Leta will lead committee.

 

3. Proposed Revision to Mission Statement

 

• Treadway reminder that we cannot veer from state mandated purpose. 
• Proposing removal of "college level" from proposed new language.  Result will be one sentence mission statement, as follows:

 

Ohlone College offers instruction for basic skills, career entry, university transfer, economic development, and personal enrichment for all who can benefit from our instruction in an environment where student learning success is highly valued, supported and continually assessed.

 

Motion:  Moved/Myers; Seconded/Stagnaro; Passed unanimously to approve revised mission statement.

 

4. Task Force/Committee Structure (Postponed until after College Leaders meeting on 9/21)

 

5. Board of Trustees Update
   
   

• Sobrato Development to present proposal for frontage property to the Board, as a reminder of physical benefits to neighborhood.  Two weeks from now, Board will vote on Letter of Intent.  If approved (4+ votes), can bring a bid after first of the year to "seal the deal" for who is going to build (requires 5 votes), and absent Board member Yee will hopefully return in January, 2007.
• Board Retreat:  Board agreed to  three conclusions (not actions):
• Board would speak with one voice and, once a decision is made, individuals will not come back with opposition.
• Affirmation that they understand and accept that we are in fiscally sound condition.
• Bond funds have all been allocated.  May have to change where funds are spent, but no part of the bond is unallocated.
• Newspaper reporter states that one or two Board members have already spoken to press opposite of consensus agreement. Hard to enter into good faith discussions and shared governance process when Board is thumbing their nose at campus community.  Need to be vigilant about our needs.
• Yes it is worth the effort to contact Board, but also important to connect with media to convey sentiment of the college.
• In the next 10-15 years, Ohlone will need to go back to public for Bond to "rebuild" Fremont campus.  Need other voices in press to counter Board negativity.
• Argus is willing to meet monthly/quarterly to broaden perspective and represent campus support.
• Important reminder about November 7 election.  Upcoming debate with League of Voters is an opportunity to ask pointed questions of Board candidates.
• Board:  1st meeting of the month/decisions and 2nd meeting of the month/discussion.

 

6. 6.  Communications/Announcements from Audience or Council
   
   

• Faculty Senate update re: date of commencement.  From feedback received, slight majority to keep commencement on Thursday of finals week.  Recommendation on behalf of Senate to keep commencement on Thursday of finals for this year.  Can reconsider for future years.
• Monday, 9/18, golf tournament for athletic department at Castlewood in Pleasanton.
• October 2 at 3:00, Curriculum Committee workshop on use of non-credit, enrollment generating programs.  Meeting open to anyone with an interest.  Location to be announced.
• World Forum: Consul General of Mexico, focus of talk will be immigration issues.  Appreciation to Mark Salinas for arranging speaker.
• Fast Food Nation, book club; participation in person or on-line through blog.

 

• Next Council Meetings:

o        Fall Schedule:  2^nd/4^th Monday afternoons (3:00 – 4:30 p.m. in Video Conference Room); 9/25, 10/9, 10/23, etc.

 

Adjournment:  Meeting adjourned at 4:30 p.m.