OHLONE COMMUNITY COLLEGE DISTRICT
Video Conference Room / Fremont Campus
43600 Mission Boulevard, Fremont, CA94539
September 25, 2006 ADOPTED
PRESENT: Doug Treadway Sheldon Helms
Silva Cheryl Lambert
Deanna Walston Joanne Schultz
Leta Stagnaro Susan Myers
MEMBERS ABSENT: Jimmy Dempsey
one ASOC rep
- Approval of Council Minutes (08/09/06)
Motion: Moved/Stagnaro; Seconded/Schurtz;
Passed with one amendment on Page 3 to read “Discussion again re: Parcel
C that could be sold for an estimated $30
million” to approve the August 9, 2006 College Council minutes.
Approval of Council Minutes (09/11/06)
Seconded/Stagnaro; Passed with
attendance corrections noted, to approve the September 11, 2006 College Council
NOTE: Brief discussion regarding
informal Council “forum” held on Tuesday, September 19. Although there is no need to record that a
meeting took place if there was no official agenda or action taken, it may be
in the best of interest of keeping the college informed, to state here that an
informal "open forum" took place on Tuesday, 9/19.
- Construction Update
- Don Eichelberger
provided a verbal update regarding Newark and Fremont projects.
- Overview of Newark campus: moving rapidly. Encouraging everyone to drive by,
exterior walls up, concrete floors poured, geo-thermal coils installed,
etc. Cautiously optimistic for
Spring 2008 opening.
- Student Services Bldg. updates:
- Sequencing schedule - to minimize
1) hire construction management firm
2) pre-construction activities during Fall
3) bid basic general contract after the first of the year, 2007
4) general contractor would begin the day after graduation (to demo Bldg
5) asbestos abatement a couple months before (interior work)
6) take advantage of Spring break and most of noisiest work will be done
7) will buy time so we'll know what bid #s are before tearing down Bldg
8) if bid awarded in Feb, allows contractor to order steel, etc.
- Building 1, exterior renovation:
- sand blasting now taking place early
mornings (5 a.m.), trying to minimize disruption
- presentation soon to Board re: signage
concept for Fremont campus
- Question: estimate re: completion of Bldg 1 work? Not exactly sure, but “months / stucco
repair, coatings, delamination, serious renewal
work happening now. Timing will
depend on rain as well.
- Questions: fountains being kept? Yes, not a big redesign, but will retain
to keep ambiance.
- Question: mitigation interior of Bldg 7;
will bldg be off-line for Spring semester?
Yes. Work will be done in
- WASC Accreditation / Self-Study Process
- Dr. Jim Wright provided the following
of the 2006-07 OhloneCollege Self-Study
Accreditation Self Study
"Telling the Ohlone Stories"
- Accreditation process, standards,
themes. Theme of dialogue,
identifying activities that show we have commitment to dialogue. Stories linked to accreditation
view, stadards woven in connection with mission,
vision, values and goals.
- Teams will be established for each of
the standards. Teams will focus on
our vision and goals and how they interrelate.
- Organizing for self-study: (2006-08
- Council to serve as "steering
committee" for self-study.
- Review of proposed Accreditation
Self-Study teams (15); 11 teams directly related to the standards.
- 4 additional workgroups (teams) to
respond to previous recommendations, and change proposal to incorporate
new campus, integrated into this self-study.
- Instruction website has page for
accreditation w/documents (guides, proposals, self-study questions, archives
of previous self-study, etc.).
- Broader scope than conventional
self-study, learning experience.
Adding qualitative data.
Visit is scheduled for March/2008.
- Question: Specifically, what is CC role
in self-study? What are we being
asked to do?
- Make sure that final document that goes
to Commission really is full & honest reflection of the college,
within each of the standards areas and themes. Form learning & assessment teams
this semester. Council won't be
doing each of the standards -- the teams will. At next Council meeting, dialog about
institutional commitment. Each
theme explained, with areas available for comment. Council should provide feedback
regarding theme of institutional commitment.
- Spring, each of teams come back and
provide interim reports to Council regarding work they've done. By Summer, initial working draft of
self-study. Fall spent in review
and revisions, followed by consultation and approval. Submit self-study at end of 2007. Site visit follows in March, 2008.
- Council role as steering
committee. College Leaders &
Treadway facilitate formation of teams.
- October 9 agenda item/follow-up.
- Has writing team been selected? Not determined yet. Comment:
Writing team is brilliant idea.
Documents presented are very organized. Breaking down this enormous project is
- Comment: Very helpful to see timeline. What may feel overwhelming is the notion
of finding time. Suggestion: If this could substitute as committee
work for faculty, that would be helpful.
- Task Force / Committee Structure Update
- College Leaders met on Thursday
- Draft for discussion integrated into
shared governance, review of task forces/committees.
- Handouts: Discussion of Governance
- 2006-07 College Committee Structure
(draft for discussion)
- Instruction & Student Services /
Committees & Groups
- Trying to better align faculty
senate/ASOC with committee structure so everyone can better understand how
the college organization works.
First reading, we can amend, add, subtract, etc.
- Question: Concern about differences
between committees regarding workload.
Some meet several times a month, some twice a year. Some faculty talk about disparity.
- Treadway reply: Related to the question
is difference between Faculty and Classified staff re: committee
assignments. Across the board,
there are equity/workload assignment questions.
- Consider "college hour"? Increase consciousness regarding
meetings and how necessary they all are.
Not offering solution, but offering thought that we consider time management
question and allocation issues at Council.
- Faculty contract doesn't talk about
committees but service to the college.
Notion that committees is the only way to be engaged is limiting
concept. Would be great to actively
consider engagement. People
involved in a lot of informal ways, but not necessarily getting
"credit" for it.
- Broader view might help. Acknowledgment important.
- Draft provided so we can review and
- NWK center staffing retreat:
envisioning governance as more of a "town hall" meeting. NCHST will come back to Council with
proposal for governance. Ideal
would be rotational for everyone, as learning experience for everyone. Increase sense of engagement,
rotational, helping with governance or other activities. May look to Newark model.
- Comment: Job shadowing for faculty
& staff - we do what we do best and lose appreciation for what other
people do to run the college.
- Enrollment Update
- Ron Travenick
presentation / 4-year comparison.
- 10.5% up from previous years
- 3,296 FTES
- 9,737 Headcount
- Demographic review of differences
- Full-time students increased (from 24
- Gender 58% Female / 42% Male (national
trend of less men in higher ed)
- Ethnicity breakdown
- Age 60% of student population is 18-29
- Question: How will we adjust student services if
such a large percentage of students are attending school in the late
day/evening? How will we serve
them? Begun adjusting hours
(Counseling open until 7, 4 days/week, A&R expanding to 6 p.m. some
- Board of Trustees: Agenda for 9/27
Meeting / Council Response to Board of Trustees President
Treadway left the meeting during this discussion (and was not present at
informal Council meeting on Tuesday, 9/19/06).
- Do we have a statement to read at Board
meeting? Elizabeth Silva: There are varying points of view as to
whether the main responses to the Board should come from "other
groups", and whether CC would read a statement, as represented by
leaders of those groups. Silva open
to Council’s guidance.
- Question to Elizabeth: What are you going to say as
co-chair? Ambivalent and hesitant. Wants to know what Council wants her to
say, she's happy to read agreed statement.
Is there a “good cop, bad cop strategy”? What is our role w/Board of Trustees
versus other governance groups?
- Suggestion regarding blog for dialog on this topic. Use e-mail "council", Council
can provide input.
- SEIU planning to make statement.
- CSEA will read statement of support but
do not want to be involved in District Politics.
Adjourned: 4:35 p.m.
- IT Update re: New Classrooms
- Ralph Kindred, Associate VP of IT,
provided a verbal summary of the e-mail update he submitted to the campus
via “announcement”. Additional
classrooms 1402/1402, orders placed for technology based on Learning CTF
requirements, others input (faculty, staff, consultants, etc.) Equipment will include:
50" plasma displays
laptops in each room
Estimated delivery & installation the week
of August 25th
Identical rooms, but flexibility re:
Being called "Experimental Classrooms"
When will wireless be broader?
Working with local vendor who is donating wireless network for all of
upper campus, and installation in progress.
Project team in place led by Richard Grotegut and Lesley Buehler. Apple IT helping establish
to be up and running 8/15. Training
workshop 8/15. iTunes
U / Pilot team initially; spring broader.
Workshop open to all faculty.
Trying to do multiple sessions due to popular demand.
Infrastructure available 8/15 (confirmed), same
day as training.
All Macs that we ordered are here, being prepped
for installation. Purchase or
lease. New technology for our desktop
support staff; training provided, but pressure being felt in department. Working on support for IT team re: deployment
issues. 1402, 1406, 115, 116 HH, 2205
(one other) multi-media rooms.
Long-term investments – will address "kinks"
as they come up. Contact Ralph Kindred with
concerns so he can address and support IT staff. Keep perspective.
- Council Retreat Planning
time money and more carryover funds than expected. Asking for Council retreat exercise to
discuss priorities; outline process for engaging people in decision-making
budget needs to be prepared by early September for presentation to
Board. One-time money coming from
the state ~$600K-$700K.
for retreat: Concept of Newark
Center coming on board. Planning / process need to be discussed. Budget, shared governance, etc.
for retreat: How to increase level
of participation in shared governance.
Engagement of constituencies.
for retreat: Accreditation
self-study process. Active dialogue
by all constituency groups within the four standards. Ask Council how to increase involvement,
techniques, definition of engagement, technology to faacilitate
this work. Strategies. May be linked to discussion of one-time
regular Council meetings for specific things and use retreat for
"large" topics. Strategic
plan, progress, mission statement,
the day (sub-committee): Jim, Joanne, Leta,
Doug, Ralph, Jill (9:00 / Thurs)
- 16-week Calendar Review
has been implemented, students have been registering, students have
paid. Registration/enrollment numbers
currently the same as last year (5,963).
Schedule is attractive.
concerns re: workload and staffing, but reality is that Student Services
have never before had such a long break between summer & fall.
set-ups, nothing negative at this point.
No adverse reactions. Implementation
process and team has paid off.
date for commencement 2007 not set yet and Faculty Senate will need that
date soon. Constituents need to be
consulted. Challenge because finals
week backs up to Memorial Day holiday.
Discussion re: possible options.
need to discuss potential for inter-session in future years.
- Board Agenda Review
increase of costs of all projects.
Escalation of $50M set aside for Fremont
campus. Due to Newark
increases, we were able to reduce size of building,
will Board authorize lease of frontage property which is fallback of
shortage we will experience due to increase in costs. If frontage not authorized, we face
challenges for projects.
vote will be related to frontage lease, which will inform vote regarding Student
Projects Priorities handout distributed.
Brunton & Weed want to know what our
priorities are and distributed handout details that question.
Projects Priorities: do not expect
Council to comment at this time
document distributed detailing how $25M of frontage lease funds would be
spent. Pie chart provides visual of
division of funding sources, based on today's dollars. Board closed session to discuss Sobrato Letter of Intent. As part of the deal, Sobrato
would provide Ohlone with a check in the next two years for $25M in
recommendations for prepaid rent (another handout). There will be ~4-5 installments of $25M
each over the term of the lease (60 years).
vote requires all 5 eligible voters.
Yee in Iraq,
Weed has conflict of interest.
Remaining 5 must vote yes. Brunton likely to vote no. Discussion will take place in closed
session, but public will have opportunity to speak to this topic in open
session before voting takes place.
term may be one of the issues. If
we don't get approval, will have to wait for November election and/or Yee’s
return in January.
is related to revising the Fremont Campus Master Plan, which only requires
a simple majority. Specifics of
suggested revisions to master plan include:
certain parking lot available to Sobrato to
would benefit college and developer
would be cost of any delay of Student Services Bldg.
news: developer suggested this adjustment and it is not related to terms
of deal. If we change the surplus
property, altered plan has to go to public for 90-day review.
field will be in Newark:
flatter surface, coach & team highly supportive.
field needs improving, not necessarily relocating. Drainage issue.
would be constructing a beautiful Student Services Bldg and all other buildings
$400M bond; must remain aware of competition & facilities they are
improving. 30% of our students come
from out of district.
of past decisions have been made to bring us closer and closer to the
reality of the Student Services Bldg.
Money, time spent would be lost if we need to sacrifice SS Bldg to
improve Fremont campus.
bond measure detailed two major projects:
SS Bldg and Newark
campus. Community will not support
a future bond if we can't produce the two projects specified in Bond A.
so far in architecutral fees, etc.
again re: Parcel C that could be sold for an estimated $___ to help cover
a lot of the unmet needs. Vote of
the Board was 4 in favor of selling and 2 opposed. Minority members are ruling the future of
the college. The same thing could
happen tonight. This is a “seven
generation” impact decision. Implication
goes beyond this vote.
of Intent allows us to take negotiation to bid. As we prepare, we could use the next 2-3
months to apply pressure to Brunton. We will have unfinished business the
next few months, if Brunton votes no.
concern if we don't have 2/3 for bid, the costs to go forward with bid
process are very high.
field dangerous; not first class.
on the Board's part. Vote should
not be about Bob Brunton, but community of which
the college is a part. Challenge
his leadership, not his vote. As
leaders of the college, we hope he'll be a leader
Proposed change regarding master plan / Council
would not want this to stop the process
Staff recommendations of $25M and how it would
be spent / Council agrees this makes sense and is congruent with previous
- Motion: Moved/Stagnaro;
1) Support suggested revisions to master plan
Leaving maintenance bldg.
Renovation of existing soccer field
Making certain parking lot available to Sobrato to develop instead
2) Support document reflecting staff
recommendations for how the$25 of potential pre-paid rent would be spent
changes from developer strengthens relationship w/Sobrato
and worth mention.
to express dire consequences if they do not pass.
- Plan for Future Council Mtg @ Newark Campus (postponed)
- Communications / Announcements
Staff appreciation BBQ on 8/24; 4:00 - 6:00 p.m. / Palm Bosque
committee for Fixed Flex lunch/ RSVP $5
Schedule: beginning in September,
College Council will meet on 2nd/4th Monday afternoons
(3:00 – 4:30 p.m. in Video Conference Room);
9/11, 9/25, 10/9, 10/23, etc.
Adjournment: Meeting adjourned at 4:45 p.m.