OHLONE COMMUNITY COLLEGE DISTRICT
Video Conference Room / Fremont Campus
43600 Mission Boulevard, Fremont, CA94539
November 27, 2006 ADOPTED
PRESENT: Doug Treadway Sheldon Helms
Silva Cheryl Lambert
Deanna Walston Joanne Schultz
Stagnaro Susan Myers
Schurtz Tim Roberts
Niyongabo Tom Holcomb
MEMBERS ABSENT: Linda Evers
- Approval of Council Minutes (10/23/06)
Seconded/Schurtz; Passed to approve the October 23, 2006 College
- Dialogue on Accreditation Theme: Planning, Evaluation, and Improvement
that during August Council retreat, we went over accreditation standards. Review of formal accreditation standards
w/teams for each. Creating responses in
the coming months. WASC emphasizing six
themes they would like colleges to address throughout the standards.
collect "Ohlone stories" to demonstrate values, goals and
Planning, and Improvement". Various
teams will bring reports to Council.
WASC wants Ohlone to show how the work we do folds into cycles of
planning and evaluation.
strategic planning & budget committee, Council will consider answers to certain
questions. Dr. Wright reviewed planning
cycle questions via projector.
Wright has been sending out questions in advance, but not receiving responses
on-line. Dialogue seems richer when
people dialogue during the meeting and there is enough time. For this kind of dialogue, blog isn't proving
work will be more specific. Don't be
discouraged at this point. Not knowing
what our role is makes input difficult this early and self-study intended as a
comment: Engagement for remedial
education and addressing challenges high school students face when entering
community college. Partnerships between
faculty at high schools, CSUEB, Ohlone, to develop programs to assist. Each system has its own rules & procedures. Students go from one institution to
another. Orchestrate challenge to raise
high school standards to meet needs of diverse student body. Response:
Will assess areas for improvement, create action plan(s) to fill gaps. Could become new goal in strategic plan.
education students 3-4 years behind regular class work. Take basic skills at high school and have to
take them over again at Ohlone.
with learning communities would be great Ohlone "story".
- Report from "One-Time Money"
document" distributed and reviewed.
- 3-year plan / 5 initiatives presented
to Council for further comment.
- Sheldon: Discussion as to % or
caps? Open to people
Response: no allotments as
of yet. Presenting to Council and
campus at large will have input as well.
- Do we really have a comprehensive list
of all needs? Survey of program
reviews. How will we identify needs
of programs and various services?
- If we divide the $1.6 million over
three year period, $500K available each year. Waste of time to make large list for
what is actually a small amount of money.
- As money is divided over three years,
maybe different groups get pots of money
- Refresh memory: where did money come
from? Money from State ($600K); $1
million came from last fiscal year's budget (savings).
- Student: Will we still continue to save
or is the plan to spend what’s available?
Response: Not a savings plan
-- some expenditures deferred. An abnormal
year, in that respect. Cannot assume
we will have this level of savings in future years. More typically $100 - $150K.
- Most on campus not aware that this
one-time money is available.
- One-time funds reminder. Need to take a longer-term view. This is a chance for Council to work on
planning process to demonstrate strategic plan. Group like ours to determine amounts and
then constituents form plan to bring forward. May end up being a two-year activity, to
do it right, to spend this money responsibly.
- LCTF / Innovation & TechnologyCenter in 1407 A&B for faculty &
staff development. Looking to
purchase furniture and need funds. Requesting Council approval for $30-40K
of one-time funds.
- How to proceed re: allocations?
- Custodial expense is ongoing, how would
one-time money work? Response: $30K would be transitional funding for
two years until position put on permanent Newark Campus budget.
- $533K over 3-year period. We can reassess year by year as programs
and services make their needs known.
Need to hone process. First
cycle will take longest. Funds will
not go away.
- Informal learning spaces throughout
campus. Improved lighting,
etc. Have to also consider
classroom improvements. Needs must
be assessed. Proposals for use of
- Agreement with numbers Treadway
proposed? Okay with numbers for
this 6-month period. We can review
- Motion: Moved/Stagnaro; Seconded/Helms;
Passed to allocate $533,000 one-time funding as follows:
Program Improvement Initiative @ $200K
LearningCollege Model Initiative @ $40K
Environmental & Sustainability Initiative @ $30K
International Education Initiative @ $30K
Capital Needs @ $200K
Custodial Position @ 30K
- Next step in process: Need to recommend to Board to
appropriate $533K along these lines.
Board must approve before money can be spent. Will present first phase recommendations
to Board at 12/13 meeting.
- Motion to accept distribution process
as presented: does Council agree? The way it works now, Deans take input
and make decisions which may not reflect faculty requests. Some departments have no full-time
faculty. Could faculty submit
proposals to sub-committee of Council?
Some different approach?
Create feeling of innovation & creativity.
- Treadway re: process: Program review provides for
recommendations. Would be nice to
implement some of program review initiatives rather than something that
feels random. First threshold to
honor the system that we have. This
is opportunity to make real the institutional process we have. Get something of substance back as
outcome of program review.
- Proposals should come to entire Council,
not just sub-committee since we are budget committee body. Council can make recommendations to
Board as we did with seed money.
- Many departments have not indicated
budget requests in their program review and it would be important to allow
everyone to provide input.
- Tying expenditures to program review
makes sense, but program review is on 4-year cycle. Consider program review money over
4-year cycle and allocate evenly so that every program gets a shot knowing
that there is money on the table.
- This should be our regular budget
model, not just one-time. This
could be our model, in terms of process.
A valuable exercise in terms of our overall budget, leverage this
process in terms of budget in general.
- Start the integration process and model
it. Start with programs that did
their program reviews last year, and areas can re-look at their program
review with this one-time money in mind.
Allow for "program review update" that could be submitted
for programs with more immediate needs.
- SLOPE guidelines could be
restated. Faculty Senate president
and curriculum chair proposed program review guidelines.
- 1st column funding via program review
over 4-year period. Proposals
brought forward based on timeline to be established. We may be able to institutionalize and
build in to budget. Code budget as
"program budget", tie into process.
- Proposal: Program improvement initiative funding proposals
based on program reviews that are current or compelling argument for funding. Programs already submitted last year
- Other departments encouraged to write
proposals. Over next 3-4 years,
program reviews would be considered as they come.
- One of goals is to make this part of
the budget process.
- Make institutional commitment of $200K
for all programs (divided by four programs), pressing needs should come
out. Connect program review with
- Some way to flag urgent items in the
process (emergency needs, LC priority, etc.).
- Informing campus? How to implement? Jim Wright will work with faculty who
completed prog review '05/'06, talk to Deans to promote approach with
regard to special needs in addition to general awareness. Proposals come to Council, as budget
- Two steps:
1) Get info out to program review
2) Get sense of needs, by department
- Address suppressed culture, which has
evolved for good reason. Let's open
that up. Overall inventory of
Adjournment: Meeting adjourned at 4:55 p.m.
Council Meeting (3:00 – 4:30 p.m.):
Video Conference Room