OHLONE COMMUNITY COLLEGE DISTRICT

Video Conference Room / Fremont Campus

43600 Mission Boulevard, Fremont, CA 94539

College Council Meeting Minutes

March 12, 2007                                                                                                                      ADOPTED

MEMBERS PRESENT:          Doug Treadway                    Sheldon Helms

                                                Cheryl Lambert                     Tom Holcomb

                                                Deanna Walston                   Joanne Schultz

                                                Susan Myers                         Leta Stagnaro

                                                Jill Rojas                                Jim Wright

                                                Dave Schurtz                        Tim Roberts

                                                Elizabeth Silva                      Linda Evers

                                                                                                Tauheed Safi

MEMBERS ABSENT:             Carrie Dameron

                                                  Isidore Niyongabo

                                                Jimmy Dempsey

OPEN MEETING:

1. Environment Committee Briefing

George Rodgers reported on the first Sustainability Committee meeting:

· 20 people attended / 50 e-mails of interest

· Committees established:

· Curriculum committee

o Recycling/Reuse/Resource Reduction committee (goal 75% in 5 years)

o Transportation committee (bicycles, shuttles, carpooling)

o Building & land environments committee

o Water & Energy committee

o Community outreach committee

· Review of pending legislation regarding sustainability efforts

· In negotiations with AC Transit regarding shuttle between Ohlone & BART. Negotiating reduced rate for BART tickets.

· Shuttle between Newark & Fremont campuses? 

· Carpool connection?  Web-tool on our site?  George in contact with RIDES to establish service.

· Website for sustainability committee will be available soon?

· EPA conference call today regarding our commitment to sustainable practices.  Program put into accounting system that allows database for how we're spending our energy money, track savings in dollars.  Establish baseline and determine progress.  Utilities example:  $1.6 million annual (gas, electric, water, waste).

· Next Sustainability Committee meeting:

1406 / Thursday 3:30 / Earth Day planning

3.   Budget Analysis/Process

• Roll of Council in '07/'08 planning.  Workshop in the near future to understand how budget comes together.  Formulas, process, funding, etc.  Instruction is revenue generators.  Strategic planning and how that fits with budget. 
• Before we debate budget, need to have deeper understanding of.
• Current estimates for next year's budget, spending more than we're taking in.  Will have to trim.  Legislative analysts say Governor's initial budget "too rosy", and adjustments may occur.  May have mid-year rescission, flattening.  Need to retain awareness that, in spending of one-time funds ($1.7 million) spread out over three years, take program review as "first priority".  Equipment is exempt from the 50% rule.  Personnel, software, consultants will impact 50% rule negatively.  We can empower Council to approve equipment dollars, but other requests should be taken under advisement.

4.  Program Review Requests for One-Time Funding

• How does Council want to approach the reality that requests exceed budget by $114K? 
• Do we have option of "carving up" the proposals?  In fairness, proposals submitted without knowledge that equipment would be preferred expenditure.
• Finite amount of funds.
• If it's your department's item, Council member will abstain from voting.
• 50% rule to consider.  Go ahead with current requests and consider 50% rule for future years.  Stay away from food, events, etc., and focus on lasting improvements.
• Need to account for workload impacts of some of the requests (support, etc.).
• Capital equipment?  Two new vehicles proposed (athletics & maintenance).

5.  Review and discussion of all funding requests.

• Consider ASOC / Foundation to support any event-related requests.  People wanting to do events should, in general, seek funds from other sources, not state-appropriated monies.
• Reassigned time not something we want to fund with one-time monies.
• 5% cut across the board. 
• Wait to allow time for more detailed numbers and review by Council.
• Out of time.  Will send back out, get more accurate quotes, and approve allocations at next meeting.

MEETING ADJOURNED:  4:30 p.m.