OHLONE COMMUNITY COLLEGE DISTRICT

Video Conference Room / Fremont Campus

43600 Mission Boulevard, Fremont, CA 94539

College Council Meeting Minutes

August 8, 2007 ADOPTED

MEMBERS PRESENT: Doug Treadway Mike Calegari

Jim Wright Joanne Schultz

Leta Stagnaro Ron Travenick

Sheldon Helms Dennis Keller

Cheryl Lambert Stephanie Ramos

Susan Myers Linda Evers

Tim Roberts

MEMBERS ABSENT: Dave Schurtz Jill Rojas

Carrie Dameron Jimmy Dempsey

(Need additional student reps)

OPEN MEETING:

1. College Council Meeting Minutes

MOTION: Moved/Myers; Seconded/Roberts; Passed with three abstentions to approve the 5/21/07 College Council minutes.

MOTION: Moved/Roberts; Seconded/Myers; Passed with four abstentions to approve the 6/13/07 College Council minutes.

2. College Council Co-Chair Election

• Dennis Keller nominated by Cheryl Lambert / Leta Stagnaro seconded. Passed, effective immediately.

3. State Budget Update

• State Assembly passed budget, but not passed by Senate. Impasse at this point. Ohlone's cash flow in good position with rainy day reserve and one-time money to help cash flow. Can self-sustain until October 15 without needing to seek assistance (via loan, etc.).
• Senate’s budget proposal, as it sits now, does not "dip into" education.
• In order to make payroll, we would have to obtain a loan after October 15, if state budget is not paid. Many other districts in much worse shape, so pressure will be applied. It's rare, in fact, that the state budget is passed on time. Usually passed by end of July, so this is later than most years.
• CC League sent inquiry to districts to about cash position just today. Survey to put more heat on legislature via CCLC.

4. Board Meeting Topics

• Frontage: Tonight is (again) decisive vote regarding Fremont frontage lease to authorize sending out bid requests. Spent a year negotiating with Sobrato last year, but ended talks six months ago. Ready at this point to disclose "minimum deal" district would accept. Continuing interest by many developers. Used past meetings to thoroughly explain and explore Board concerns. Very important to show support at tonight's meeting.
• Question: Any sense re Board vote? Reply: We believe at last month’s meeting, we had the required five votes. McMillin wants to maximize Board control over stores on the frontage, but most developers would balk at such control. Most of Board wanting control of funds, not control over developer. Likely to drive away some proposals, according to District's attorney. McMillin had proposed "first right of refusal", which District would have no way of funding. McMillin had previous negative experience with absent landlord and trying to protect against that for the college.
• Right of first refusal means that if someone vacates, Ohlone would have right to purchase a certain property back. McMillin hoping for more control over who is leasing. College could purchase and lease out ourselves. However, Ohlone doesn't have funding to support that proposition.
• Not really a buy-and-sell. Developer leases the stores. If abandoned, Ohlone could buy out that piece or we become property manager. McMillin is hoping for right of refusal if we don't approve of incoming business.

• Parking:

o When construction completed on Fremont campus, return of temporarily unavailable spaces.

o Projecting out six years, Fremont parking capacity, taking into account if frontage development occurs, soccer field is relocated; Lots O and P back on line. '07 and '08, estimating 2,500 spaces, which does not include potential parking structure adjacent to Smith Center (~1,000 spaces, multi-level) as a lease-leaseback. Would leave land to company and company designs and constructs structure with structure leased back to the college for a period of time, after which the college assumes ownership. Lends itself to main street concept, public-private partnership. If structure occurs when frontage is also developed, we'd have over 3,000 spaces available. Considering structure as open to anyone for a fee (faculty, staff, students) revenue going to the private developer's revenue stream and, eventually, into ours when we take over. Proposal going to Board tonight.

o Question: Have we polled ASOC regarding willingness of students to pay more for parking? Response: Yes, have been meeting with students. ASOC supportive of uphill parking and structure. ASOC already supporting parking fee increase from $26 to $35 with no current changes, hoping we are moving in a positive direction.

o Company, when selected, would develop business plan, survey students & staff, etc. People aware of parking issues in the Bay Area. We're adding convenience factor, improvement of access, storage for Smith Center, etc.

o Question: Solar opportunity? Reply: Not presenting tonight, but other part of proposal will include "solar farm". Same funding mechanism (leaseback).

o Lingering thought that we should never have surplussed property due to "massive growth" and we'll eventually need additional parking. Will discuss enrollment and parking as related topics.

• Enrollment analysis:

o Fall 7,203 students ('05) / 70% from 8 a.m. - 2:00

o Evening not a parking impact. Construction impact = ~200 spots, using frontage on grass for temporary solution.

o 2,418 students anticipated for Fall '07

o Spring, Newark campus opens and daytime load drops (~2,200), below two years ago.

o Subtracting consortium, high school, on-line. Great growth in on-line, which has no parking impact. 800 FTES on-line. Growth is relative and different than it has been in the past.

5. Council Retreat Planning

• Retreat? Self-study of Council, similar to the Board of Trustees self-analysis?
• Concrete goals and then measure after a year. Specific goals for the Council and what this group contributes to the college.
• Looking at the results of the campus-wide survey, especially from Classified Staff, could be reviewed by Council at retreat, to demonstrate that we pay attention to employees' perceptions. Real constraints for participation in shared governance on the part of classified staff. Not a level playing field in terms of freedom to participate. Practical barriers. Some classified avoid uncomfortable situations which drive choice to not participate. Perception that one's opinion is not respected. Why bother? Review of survey comments could also be helpful and revealing.

• Board has also suggested wanting more ways to be more involved with shared governance.

6. Fixed Flex Planning

• For Friday's Fixed Flex, President's speech to highlight annual report of goals/accomplishments. Move to gym for symposium. This year, hear President's speech and then meet at gym to evaluate eight goals -- how are we doing? Full-time staff, faculty. Facilitated small groups at tables. Groups working on each goal will then make connection to self-study/accreditation process, and offer input regarding activities connected and progress made. More in-depth look which will be fed back to the college. Capture input and evaluate.
• With that in mind, do we want to structure Council retreat to prepare for Fixed Flex activities?
• Last part of Fixed Flex morning would be spent shifting to location/building where you work, and considering sustainability practices. Environment Committee will facilitate. Committee will collect ideas and come back with action plan for college.
• Thoughts of the Council? Flex activity: How likely is it that we can encourage student participation? Reply: Will have to reach out quickly and not sure how successful this will be.
• College connection students will be on campus, but they may not have current experience. Most students on summer break. Consider athletes and student senators.

7. Capital Campaign Update

• “Plodding and pleading” process. $2.5 challenge grant, still trying to obtain matching funds.
• Several pending responses and some commitments from new donors. Working our way up. Many tours and people amazed by what they're seeing at Newark campus.
• Joanne Schultz, Dave Smith, & Patrice Birkedahl working with Foundation Board on "Buy a Brick" campaign for Newark. Working on concepts with architects. Gifting bricks at the Newark Campus also an option. $150 for “basic brick”. Larger size is $250, large brick $1,000. Front entry area of Newark campus for installation. Timeline - will be available for purchase “soon”. Can purchase on-line, w/credit card. Working with ASOC for a section of reduced fee bricks.

8. Future agenda items:

• Form feedback loop with Faculty Senate
• Council award for Board member who demonstrates dedication to the college (called Dan Archer award)
• Consider Pepsi contract (environment committee?). Pepsi money goes to ASOC, roughly $14,000 to ASOC and $15K donation.
• Ohlone commitment to reduce waste by 15% (President's climate commitment). 4,100 institutions of higher education nationwide conservatively producing 3-4% of US pollution. Program will include audit of current practices, publish Ohlone results along with all other colleges. Looking for ways for faculty & students to communicate with other colleges about what others are doing.

NEXT MEETINGS:

• Return to Fall Council schedule – Mondays preceding Board meetings, as follows:
• 9/10, 9/24, 10/8, 10/22, (November date tbd, since 11/12 is a holiday)
• NOTE: Fall meeting location changed to Room 1406

ADJOURNED: 5:45 p.m.