OHLONE COMMUNITY COLLEGE DISTRICT

Video Conference Room / Fremont Campus

43600 Mission Boulevard, Fremont, CA 94539

College Council Meeting Minutes

September 10, 2007 ADOPTED

MEMBERS PRESENT: Doug Treadway Mike Calegari

Jim Wright Jill Rojas

Leta Stagnaro Ron Travenick

Dennis Keller Carrie Dameron

Cheryl Lambert Stephanie Ramos

Susan Myers Linda Evers

Tim Roberts Kurt Nordquist (replacing Jimmy Dempsey)

Dave Schurtz

MEMBERS ABSENT: Sheldon Helms

Joanne Schultz

(Need two student reps)

OPEN MEETING:

1. College Council Meeting Minutes

MOTION: Moved/Stagnaro; Seconded/Myers; Passed to approve the 08/08/07 Council minutes.

2. Strategic Plan & College-Wide Symposium Debrief

• Disseminate goal documents to committees & committees to come back to Council for recommendations. Execution & implementation: perhaps review a couple goals per meeting to establish interaction between Council and committees.
• Goal II will be sent to Title III monitoring team. Need to appoint members to the facilities committee.

3. Board Meeting Topics (9/12/07 Meeting)

• Frontage property - review of master land use plan map for Fremont campus property. Salmon colored area declared surplus, beginning process regarding lease and activation of frontage. Analysis of effects of surplussing. Considered relocation of soccer field, loss of some parking, integrated planning process for the better part of a year. This fall, took out Parking lots O & P, pressure, but not a day of "no parking". Shuttle implemented, grass area opened up to relieve temporary saturation.
• Reminder about master planning regarding parking. Grey area on master use plan map shows expanded parking that would be relocated further up the hill, with some additional under the power lines. Also red squares indicating parking structures that could be built in the future. Board has approved and we are sending out requests for proposals for parking structures. This is a feasibility RFP, at developer's expense and profit, but we would take over down the road. We get parking lots O and P back when the Student Services building is completed. Also, Newark opens in January. Will increase access to upper portions of campus.
• Board approved resolution to go out for bids of frontage property. Bidding will decide which developer is selected.
• December 12 is date RFPs are due. We then have 10 days to select, move forward with contract, and then we approach City regarding permits. Board will interact with community and the developer regarding feasibility studies, choices of retail/housing/office, etc. Vote for RFP was critical. Vote was 5-1 in favor and now Mr. Brunton, who abstained, has put on this coming agenda the reconsideration of the vote.
• All other decisions, at this point, require only a simple majority vote (no more statutory requirements) to move forward. Sensitivity on the part of developers regarding our Board. Our deliberations and viability are under consideration by outsiders.
• Treadway believes we are now on critical path, and certain Board members are detracting. Some insisting that if we have housing it should be for students. What does that mean? Apartments that would be built will not be built as dorm rooms. Very affluent part of the community. Keep forgetting that we surplussed this property (stating the College doesn’t need to use it), and what we do need is income. This is not a public service. Board is debating; there are new people on the Board, and we need consistent direction. What does Council want to communicate to Board?
• Developer would have public hearings after selection. After contract is finalized and business terms are set, public hearings will be held regarding concepts.
• Reinforce that campus community is in support of extra income required to fix campus. If Board rejects this approach, campus community demanding their solution to financial needs. Recall how much money has been spent to date.
• Frontage property is the money maker. In RFP, will request that developer will address the feasibility of some of the housing going for students. That way, we have addressed the market and financial reality of going in that direction.
• Newer employees are not aware -- we need to continue educating not only new Board members, but new faculty/staff. Council could have a forum to inform and educate and make the connection between this development and the benefit to students.
• Reminder of connection between development and capital needs of the campus. Frontage would provide ongoing source of funds. Capital needs exceed $250 million, prioritized. If someone feels we should not develop frontage, it is incumbent upon them to come up with plan to fund needs.
• Forum proposed for late September / early October.
• Motion by Council to not rescind vote regarding frontage? Feel strongly that you should not rescind? Oppose rescinding. How to word…Board stand by decision made at last meeting and oppose rescission item being included to 9/12 agenda. Encourage board to retain previous decision, including not discussing further. Council would like to submit they do not support agenda item #44
• Board pattern of not acting as a group, even once a decision has been made. Robert's Rules state you can't re-vote an item once the meeting is over. The only person who can make a request to reconsider is someone who voted for it. The loser can't request rescinding or amending just because they didn't get what they wanted. Stalls process.
  
  
• MOTION: Moved/Roberts; Seconded/Evers; Passed unanimously to restate Council’s support of development of the frontage property as previously voted by the Board of Trustees, and Council also opposes any suggestion to rescind that vote.

4. Newark Campus

• Distributed proposed regulations regarding smoking and littering at Newark campus.
• Consistent with Silliman Center and Newark Memorial High School - smoking prohibited on entire campus / focus on environmental & health focus. Could they smoke in their own car? Yes, personal property.
• Second regulation: littering. Proposing the littering regulation apply district wide... Need to research eating/drinking "law".

• Suggestion that sustainability committee review both regulations and submit. Want to support welcoming students into healthy, clean environment. Encourage personal responsibility for your own space.
• Administrative procedures approved by the President. Maybe some things at Newark will be somewhat different. Research State regulations and return to Council with suggestions.

• MOTION: Moved/Evers; Seconded/Dameron; Passed unanimously to support non-smoking policy for Newark campus (Policy 10.1.1).

5. Naming of Buildings & Facilities

• Researched ~12 other colleges’ practices and made composite. Added to current policy is a statement suggesting President's authority for those items under $25,000. Proposed language is a standard, not law.
• Questions? Amount -- Donation of equipment in excess of $25K would go to Board? Yes. Like notion that Board would recognize the gift in excess of $25K.
• Provided for first reading or can be approved. Council recommendation for policy and recommendation to administration for procedure.
  
  
• MOTION: Moved/Myers; Seconded/Roberts; Passed to approve BP 6620 “Naming of Buildings & Facilities”, with amended language as indicated.

6. Classified Survey Update

• Using Monkey survey, Lyle Engeldinger provided draft of questions to Council to respond to question in recent survey where 43.1% of responses indicated that staff are not sufficiently supplied with equipment needed to support their jobs.
• Question: Any of the needs connected to health, safety, or ADA?
• Clarification of some questions and group discussion of rewording.
• College Council as collective body – opportunity to show that we're responding to survey. Council wants to engage with staff. Important to know that there is money to respond to stated needs.
• Treadway comment: Assuming a quality of equipment at Newark. What's our institutional standard for every work station? We've set that standard for Newark, why not set the same standard for Fremont. Why not say that we're going to take 25% per year and in 4 years bring Fremont to the Newark standard?
• Secondary effects project will be taking place. Planning important. Take the problem and translate into a workstation inventory. Equipment, tools. Planning & budget. Suppressed sense that nothing will happen, and want to take those variables out.
• Secondary effects need to be tied to budget. Follow-up survey on hold for now. Bring back next time. Timing: Wednesday November 14th will be brought before Board.

7. November 12 Council Meeting

• After some discussion, agreed to reschedule November 12 Council meeting to Wednesday, November 14 (due to Veteran’s Day holiday).
• Also noted that the Ohlone golf tournament is on a Council meeting day (October 22). Council to discuss further next meeting.

8. Future Agenda Items (Ran out of time)

NEXT MEETINGS:

• Return to Fall Council schedule – Mondays preceding Board meetings, as follows (3:00 – 4:30 p.m.):
• 9/10, 9/24, 10/8, 10/22
• Exception: November 14 (to avoid November 12 holiday)
• NOTE: Fall meeting location changed to Room 1406

ADJOURNED: 5:45 p.m.