Video Conference Room
/ Fremont Campus
Boulevard, Fremont, CA 94539
College Council Meeting Minutes
September 10, 2007 ADOPTED
MEMBERS PRESENT: Doug Treadway Mike
Wright Jill Rojas
Stagnaro Ron Travenick
Keller Carrie Dameron
Lambert Stephanie Ramos
Myers Linda Evers
Roberts Kurt Nordquist (replacing Jimmy Dempsey)
MEMBERS ABSENT: Sheldon Helms
two student reps)
Council Meeting Minutes
Moved/Stagnaro; Seconded/Myers; Passed to approve the
08/08/07 Council minutes.
Plan & College-Wide Symposium Debrief
- Disseminate goal documents to committees & committees
to come back to Council for recommendations. Execution &
implementation: perhaps review a couple goals per meeting to establish
interaction between Council and committees.
- Goal II will be sent to Title III monitoring team. Need
to appoint members to the facilities committee.
Meeting Topics (9/12/07 Meeting)
- Frontage property - review of master land use plan
map for Fremont campus property. Salmon colored area declared surplus,
beginning process regarding lease and activation of frontage. Analysis of
effects of surplussing. Considered relocation of soccer field, loss of
some parking, integrated planning process for the better part of a year.
This fall, took out Parking lots O & P, pressure, but not a day of
"no parking". Shuttle implemented, grass area opened up to
relieve temporary saturation.
- Reminder about master planning regarding parking. Grey
area on master use plan map shows expanded parking that would be relocated
further up the hill, with some additional under the power lines. Also red
squares indicating parking structures that could be built in the future.
Board has approved and we are sending out requests for proposals for
parking structures. This is a feasibility RFP, at developer's expense and
profit, but we would take over down the road. We get parking lots O and P
back when the Student Services building is completed. Also, Newark opens in January. Will increase access to upper portions of campus.
- Board approved resolution to go out for bids of frontage
property. Bidding will decide which developer is selected.
- December 12 is date RFPs are due. We then have 10 days to
select, move forward with contract, and then we approach City regarding
permits. Board will interact with community and the developer regarding
feasibility studies, choices of retail/housing/office, etc. Vote for RFP
was critical. Vote was 5-1 in favor and now Mr. Brunton, who abstained,
has put on this coming agenda the reconsideration of the vote.
- All other decisions, at this point, require only a simple
majority vote (no more statutory requirements) to move forward.
Sensitivity on the part of developers regarding our Board. Our
deliberations and viability are under consideration by outsiders.
- Treadway believes we are now on critical path, and certain
Board members are detracting. Some insisting that if we have housing it
should be for students. What does that mean? Apartments that would be
built will not be built as dorm rooms. Very affluent part of the
community. Keep forgetting that we surplussed this property (stating the
College doesn’t need to use it), and what we do need is income.
This is not a public service. Board is debating; there are new people on
the Board, and we need consistent direction. What does Council want to
communicate to Board?
- Developer would have public hearings after selection.
After contract is finalized and business terms are set, public hearings
will be held regarding concepts.
- Reinforce that campus community is in support of extra
income required to fix campus. If Board rejects this approach, campus
community demanding their solution to financial needs. Recall how much
money has been spent to date.
- Frontage property is the money maker. In RFP, will
request that developer will address the feasibility of some of the housing
going for students. That way, we have addressed the market and financial
reality of going in that direction.
- Newer employees are not aware -- we need to continue
educating not only new Board members, but new faculty/staff. Council
could have a forum to inform and educate and make the connection between
this development and the benefit to students.
- Reminder of connection between development and capital
needs of the campus. Frontage would provide ongoing source of funds.
Capital needs exceed $250 million, prioritized. If someone feels we
should not develop frontage, it is incumbent upon them to come up with
plan to fund needs.
- Forum proposed for late September / early October.
- Motion by Council to not rescind vote regarding frontage?
Feel strongly that you should not rescind? Oppose rescinding. How to
word…Board stand by decision made at last meeting and oppose rescission
item being included to 9/12 agenda. Encourage board to retain previous
decision, including not discussing further. Council would like to submit they
do not support agenda item #44
- Board pattern of not acting as a group, even once a
decision has been made. Robert's Rules state you can't re-vote an item
once the meeting is over. The only person who can make a request to
reconsider is someone who voted for it. The loser can't request
rescinding or amending just because they didn't get what they wanted.
- MOTION: Moved/Roberts;
Seconded/Evers; Passed unanimously to restate Council’s support
of development of the frontage property as previously voted by the Board
of Trustees, and Council also opposes any suggestion to rescind that vote.
4. Newark Campus
- Distributed proposed regulations regarding smoking and
littering at Newark campus.
- Consistent with Silliman Center and Newark Memorial High School - smoking prohibited on entire campus / focus on environmental &
health focus. Could they smoke in their own car? Yes, personal property.
- Second regulation: littering. Proposing the littering
regulation apply district wide... Need to research eating/drinking
- Suggestion that sustainability committee review both
regulations and submit. Want to support welcoming students into healthy,
clean environment. Encourage personal responsibility for your own space.
- Administrative procedures approved by the President.
Maybe some things at Newark will be somewhat different. Research State
regulations and return to Council with suggestions.
- MOTION: Moved/Evers;
Seconded/Dameron; Passed unanimously to support non-smoking
policy for Newark campus (Policy 10.1.1).
of Buildings & Facilities
- Researched ~12 other colleges’ practices and made
composite. Added to current policy is a statement suggesting President's
authority for those items under $25,000. Proposed language is a standard,
- Questions? Amount -- Donation of equipment in excess of
$25K would go to Board? Yes. Like notion that Board would recognize the
gift in excess of $25K.
- Provided for first reading or can be approved. Council
recommendation for policy and recommendation to administration for
- MOTION: Moved/Myers;
Seconded/Roberts; Passed to approve BP 6620 “Naming of
Buildings & Facilities”, with amended language as indicated.
- Using Monkey survey, Lyle Engeldinger provided draft of
questions to Council to respond to question in recent survey where 43.1%
of responses indicated that staff are not sufficiently supplied with
equipment needed to support their jobs.
- Question: Any of the needs connected to health, safety, or
- Clarification of some questions and group discussion of
- College Council as collective body – opportunity to show
that we're responding to survey. Council wants to engage with staff.
Important to know that there is money to respond to stated needs.
- Treadway comment: Assuming a quality of equipment at Newark. What's our institutional standard for every work station? We've set that
standard for Newark, why not set the same standard for Fremont. Why not
say that we're going to take 25% per year and in 4 years bring Fremont to the Newark standard?
- Secondary effects project will be taking place. Planning
important. Take the problem and translate into a workstation inventory.
Equipment, tools. Planning & budget. Suppressed sense that nothing
will happen, and want to take those variables out.
- Secondary effects need to be tied to budget. Follow-up survey
on hold for now. Bring back next time. Timing: Wednesday November 14th
will be brought before Board.
12 Council Meeting
- After some discussion, agreed to reschedule November 12
Council meeting to Wednesday, November 14 (due to Veteran’s Day holiday).
- Also noted that the Ohlone golf tournament is on a Council
meeting day (October 22). Council to discuss further next meeting.
Agenda Items (Ran out of time)
- Return to Fall Council schedule – Mondays preceding Board
meetings, as follows (3:00 – 4:30 p.m.):
- 9/10, 9/24, 10/8, 10/22
- Exception: November 14 (to avoid November 12 holiday)
- NOTE: Fall meeting location changed to Room 1406
ADJOURNED: 5:45 p.m.