DRAFT - Minutes

November 16, 2005 - 3:00 PM

Bldg 25 Conference Room



Senate Representatives:  Lottie Bain, Richard Grotegut, Kay Harrison, Alan Kirshner, Bunny Klopping, Victoria Loukianoff, Susan Myers, Nancy Pauliukonis, Tim Roberts, Marge Segraves, Heidi Story, Carolyn Strickler, Teresa Sutowski, and Barbara Tull.


Others present:  Omer Ahmed, Jim Wright, Mark Lieu, Ron Travenick, Chris Warden, Marilena Tamburello


1. Announcements


Marge Segraves thanked the Senate for the card. 


Mark Lieu reported on statewide issues.  The Chancellor's Office is making progress on creating a strategic plan.  The hope is that they can use this with the legislature to argue for more money.  Also, there is a new funding proposal at the statewide level, a 2 year bill with a new funding formula.  The formula includes base funding plus FTE on top.  The bill will be considered in next legislative cycle, so we won’t see anything until 2007-2008.  Another piece of legislation regarding funding is the Community College initiative.  This is a joint endeavor between FACCC and the Community College League of California to create a ballot initiative. The initiative would propose to keep Prop 98 but separate community colleges from K12 so that our growth is not dependent on K12.



2. Approval of Minutes October 19 & November 2

No changes.  Minutes approved.


3. Fall 2006 schedule (implementation of condensed calendar)– Ron Travenick


Jim Wright acknowledged how fortunate we are to have Ron Travenick, especially in his ability to communicate with the Chancellor’s office.  He reiterated that the reason Ohlone is moving to a 16-week term is that students tend to do better in a shorter term.  In addition, colleges on the 16-week term are getting more enrollment and better apportionment.  We submitted a proposal to the Chancellor’s office to move to the 16-week calendar based on models from other schools.  What Ohlone presented was the most conservative model that we could based on what has been approved at other colleges.  The Chancellor’s office has since asked us to modify our proposal for the 16-week term, which we have done. 


The Chancellor’s has received nine such proposals to move to a condensed calendar from community colleges.  The Chancellor’s office is concerned about the gain in apportionment from the additional class-time in the 16-week schedule.  This may lead to an investigation of colleges on the 16-week schedule by the Chancellor’s office.  There is also the possibility that they may put a moratorium on approvals for condensed calendars It may not be wise to put out a schedule yet, as we aren’t sure the condensed calendar will be approved. 


There will be a joint Senate and College Council meeting on December 7 (our next Senate meeting) to decide how to move forward.  We don’t yet want to give up on the idea of a 16-week term, at the same time we don’t want to put any more effort into developing the new calendar until we have a more definitive response from the Chancellor’s office. 


The 16-week calendar is the only condensed calendar that has been approved by the Chancellor, so we based our model on this one.  However, the number of proposals they have received has led the Chancellor’s office to start looking at how colleges on the 16-week calendar are at an advantage over those of us still on the 18-week calendar.  It would be wise for us to pay attention to the red flags they are putting up at this point.  They have already said “no” to some of the proposals from the other schools.   After the exploitation of concurrent enrollment by some community colleges, the Chancellor’s office is wary of anything that may hint at the potential for abuse of the system.


One compromise is that we could go with a modified version of the condensed calendar for fall in which we start later, which we have already voted to do, and we convert all of our 15-week courses to 16-week courses.  We could move forward with changing the rest of our courses to the 16-week format if and when the condensed calendar is approved.  We probably also have to get clarification from the Chancellor about what percentage of classes we can offer outside the primary term.  We are probably pushing the max of what we can do with 15-week given that our primary calendar is 18-week. 


4. What does a “D” grade mean?


Barbara handed out page 28 of the Ohlone College catalog with the grading policy.  Brenda Anholtz’s students are giving half hour presentation at our next meeting (December 7).  They are currently surveying students at Ohlone enrolled in 6 or more units re: "D" grades.  What came to light from recent GE meeting is that a “D” grade means different things for different faculty, and that students understand “D” grades to mean different things.  In classes such as English or Math, a “D” is not considered passing.  In other classes, a “D” grade is acceptable as passing, yet less than satisfactory.  One of the primary reasons that the question was raised is because of transferability.  Instances in which courses are transferable with a “D” grade are very limited.  Some schools are going to a “no D” policy, in which a grade must be a "C" or better to be considered passing.  This raises the issue of grade inflation.  Another concern is that by interpreting our grading scale solely on basis of transferability, we are allowing the four-year schools to dictate what we do at our local campuses. 


5. Update on plans for hosting online classes – Marilena Tamburello

Marilena passed out documents on WebCT-Blackboard merger and Options for e-Learning at Ohlone College in 2006-07.


In October, WebCT and Blackboard merged.  These were the two industry leaders.  They will be under the Blackboard brand.  For the time being, they will retain all their current products.  We will not need to switch to a new product anytime soon.  The prices will not go up.


Our annual license for WebCT will expire in June 2006.  For the last two years, we have had free hosting.  We participated in a self-funded, shared hosting model with 11 other colleges.  We paid only the annual license fee of $23,500. After June, 2006, our annual license fee will go up to $47,000 and our hosting fee will be dependent on how many other colleges will participate with us in shared hosting.  


We can get benefits from a centrally hosted, multi-institutional WebCT Vista Installation offered by the FCCC-CCC Systems office partnership.  These include 24/7 hosting, Faculty training on WebCT Vista, integration with Datatel, individual college branding at entrance to WebCT, and Horizon Wimba, which allows for voice and video lessons. 


We need to decide by December 15 which way we want to go.  We need to consider how much it would cost if we went one-on-one with WebCT or if we join a multi-institutional agreement with other schools.  Another option would be to host everything in-house.  Marilena’s feeling is that we would have an advantage in the multi-institutional agreement as regards to pricing and the integration of different systems.


Alan asked what the role of the Senate is in this process.  Barbara mentioned that she would like to see the proposals.  There currently is not a committee that is assisting Marilena in making these decisions.  The Senate could consider these proposals at the December 7 meeting. Marilena will email the proposals with pricing to Barbara to send to the senators prior to the December 7 meeting. 


6. Nominations for the Hayward Award


Barbara received two emails to nominate people for the Hayward Award.  It is a statewide award.  When Barbara gets further information on both candidates, she will forward it to the senate and we will do an email vote.  The Senate needs to send a letter of endorsement for one of the candidates. 


7. President’s Update


The Board seemed to receive the senate’s proposal very well.  Their self-evaluation is coming up, so this may indicate how well our suggestions were taken to heart.  Barbara encouraged senators to start attending the Board meetings. 


Meeting adjourned at 4:45.


Senators for 2005 - 2006

Building 1 & 5                                                Bunny Klopping

Building 2 & Hyman Hall                               Kay Harrison - Committees Chair                 

Building 4 & Smith Center                             Teresa Sutowski                     

Building 6 & 7                                                Marge Segraves

Building 8                                                       Carolyn Strickler         Rep to CCLC

Building 9 & NOC                                         vacant                                     

Counseling and LR&IT                                  Susan Myers                Secretary

Deaf Studies & Special Services                    Nancy Pauliukonis     

Exercise Science & Wellness                          Lottie Bain                  Treasurer

Fine Arts, Business, & Broadcasting              Janel Tomblin-Brown (Fall)/Tim Roberts (Spring)

Health Sciences                                               Heidi Story

Lang. Arts & Soc. Sci. (English & ESL)        Barbara Tull                President

Lang. Arts & Soc. Sci. (other depts.)             Alan Kirshner

Math, Sci., & Tech. (ASTR, BIOL, BIOT,

CAOT, CHEM, CS, & PHYS)                       Richard Grotegut

Math, Sci., & Tech. (other depts.)                  Victoria Loukianoff