Wednesday May 3, 2006

Building 25 Conference Room

3:00-4:30 p.m.



Senate RepresentativesLottie Bain, Kay Harrison, Alan Kirshner, Bunny Klopping, Victoria Loukianoff, Susan Myers, Nancy Pauliukonis, George Rodgers, Marge Segraves, Heidi Story, Carolyn Strickler, Teresa Sutowski, Janel Tomblin-Brown, and Barbara Tull.  


Others present: 

Jim Wright, Ralph Kindred, Rob Smedfjeld, Gail Carli, Deb Parziale, Chris Warden, Marilena Tamburello, Deanna Walston, Kim Stiles, Les Hedman.


1.  Announcements


Senator reports that in the past week, the workers scraping the old paint from banisters are not securing the walkways below. As a result the paint dust was getting on people's heads, etc.


Additionally, the Ohlone marquee has had outdated announcements (for events from previous week) on Monday morning. This last Monday as well.


2.  Approval of Minutes


One change to minutes.  Minutes approved with changes.


Senator commented that at the last Senate meeting, the Senate had passed a motion to the effect that committee reports would be at the beginning of the agenda.  Today's agenda, however, lists committee meetings at the end of the agenda.  The observation was acknowledged by the president.


3. Textbooks & Bookstore Report – Mona Farley


Postponed until May 17.


4. Title III Report – Deb Parziale


Deb reported on activities related to the Title III grant.  Computerized assessments are now in place for English, Math, and ESL assessments.  The Title III team is now looking  at ways to implement electronic Student Education Plans.  The Title III team is also looking into the uses of e-portfolios for students, faculty, staff, and program review.  Learning communities are also moving forward.  This week Vicki Curtis held the first “Learning Communities Fair” to advertise learning communities to students.  Faculty were present at the fair to advertise fall, 2006 learning communities.  In addition, a learning communities retreat will be held on May 18.  Faculty participating in fall, 2006 learning communities will be able to attend.  The Title III team is also continuing to work on learning space design.  They are consulting with Stanford University.  They are also working on recruiting faculty mentors.  The grant allows for 8 faculty to serve as mentors, specializing in either active and collaborative learning or technology-assisted learning.  To date, 7 faculty have volunteered to be mentors.  During the summer they will be preparing to be mentors next fall.  They will primarily work with faculty teaching in learning communities.


5. Instruction Report – Jim Wright


As previously reported at Senate, Mike Bowman was recently promoted to Dean of Institutional Research and Enrollment Services.  Since that time, there has been a decision to revisit the structure of Student Services.  He will now be the Dean of Institutional Research and Assessment.  Kimberly Robbie will be reporting directly to Ron Travenick.  Ron will handle enrollment services.  As a result, Mike will have more time to devote to research and assessment.


The Building 7 asbestos abatement has been delayed until the end of December 2006.  The building can be used for one more semester (through fall, 2006).  After spring break and before summer next year the building will come down to initiate building of the new Student Services building.


Requests for faculty office moves have come in.  Jim will meet with Barbara next week to figure things out.  They hope to have this worked out by graduation.


As faculty are aware, we are moving to the compressed calendar in fall.  This, of course,  means that we will begin the semester later.  The hope is that the extra time before classes begin will allow faculty to engage professional activities.  The only mandatory day is Fixed Flex on Friday, as usual.  However, we are encouraging faculty to use the entire week for professional work.  Deb Parziale and Bob Bradshaw have sketched out some activities for faculty.  These are optional.  Attendance will not be taken.  Faculty can earn flex credit for these activities.


6. Technology Plan – Ralph Kindred


Ralph distributed a document titled "IT Strategic Planning".  Ralph is currently engaging in an assessment process to understand the technology needs on campus.  He is meeting with lots of different groups on campus.  The product, the actual IT Strategic Plan, is the second piece. 


In creating the IT Strategic Plan, Ralph is looking to the college’s strategic plan for direction.  Ralph has had many questions about who will create the plan.  He agrees that he needs input in creation of the plan.  He also agreed that a committee could help him to compile all the information into a cohesive plan for the college.  He feels that this committee should come out of College Council, as the Council is the source of the College’s strategic plan. 


The question was asked how this committee will be formed?  Ralph understands that we will identify members through College Council.   The president and the College Council Chair will lead this activity.  Another question was asked - why College Council instead of Senate?  The Faculty Senate usually forms all committees.  Ralph explained that since the IT Strategic Plan grows out of the College Strategic Plan, that he thinks that the committee should grow out of College Council.  It was explained that Title 5 (Ed Code) guidelines determine that the committee should be generated from Faculty Senate.  Ralph feels there is a way to honor faculty involvement in this process.  He is confident that this will happen soon. 


Another questions was raised.  A motion made March 15 stating that  "the position of the Educational Technologist should remain a faculty position”. 


From March 15 minutes-   Motion:  The position of Educational Technologist shall remain a faculty position.  The Faculty Senate shall be informed whether the sabbatical replacement will be open to external recruiting. (Harrison) second (Kirshner).  All in favor.  Motion passed.



There was no report made back on this.  What is the status of this position?  Will the position be open to external recruiting?  Ralph explained that there is a meeting next week.  Ralph feels that there still needs to be an assessment made on this.  He explained that there are significant decisions to be made in this next year.  For instance, we need to convert to a new version of WebCT.  We need someone to be able to do these things.  In terms of a timeline, we need to have someone in place before Marilena leaves in three weeks.  This will be discussed on Monday in a meeting with Dr. Wright, Marilena, Bob Bradshaw, Deanna Walston and Ralph.  He further explained that we are talking about a one-year replacement at a very critical time in the institution.   Ralph is concerned not so much with a person’s title, but with their skills. 


The Senate explained that faculty were concerned and voted against it when Marilena was placed under Business Services rather than under an academic dean.  Faculty feel strongly that Marilena's replacement needs to be faculty.  This position deals primarily with online education and requires a faculty perspective.  Ralph explained that he wants to honor this request. 


Another questions was raised about the June Board Meeting.  "Technology Plan" was listed as an agenda item, however, faculty have not seen a technology plan.  Will Ralph be presenting the planning process, like he has done at Senate, or will it actually be a plan?   Senators explained to Ralph that he is experiencing some caution on the part of faculty which is not personal.  Pedagogy needs to drive technical decisions rather than business.  What has happened in the past is that many IT decisions were made over the summer without faculty input.  Ralph is reaping the results of past decisions.   Ralph believes he can work well with faculty to understand and to be responsive to our needs. 


Ralph was asked when he envisioned the first version of the technology plan?  Deanna explained that Ralph was asked by the president to present at the June Board meeting.  Ralph was asked again if the June presentation is going to be what we saw today (the process of creating the plan), or will it be the plan itself?  He would like to present the plan itself.  Another questions was asked - without a working document at this point, is this possible?  Bob Bradshaw offered that he will be at the Board meeting on June 14.  In the past, the Board has tabled things if faculty aren’t comfortable with it.


Another question for Ralph - has there been any discussion about replacement of outdated equipment?  Yes.  Leasing might be one way to handle the life cycle of equipment.


7. President’s Report – Barbara Tull


Barbara asked that the Technology Plan be removed from the June  board agenda.  Faculty Senate has yet to see this plan, and with only one meeting left this year, faculty will not have time to review it and make suggestions.  After today's presentation from Ralph, however, it doesn’t look like there will be a plan. 


Susan Myers has volunteered to run for Senate President next year.


Barbara recently attended the ASCCC Plenary sessions.  The following items were of interest:


AAUP (American Association of University Professors) has established a fund for Academic Freedom.  There have been many recent attacks on academic freedom nationwide.  We can discuss this at the next meeting.


Another state issue is reading requirements.  The questions is whether we should institute reading requirements at the state level?


Barbara discussed the proposed 80% legislation, which would allow PT faculty to raise workload cap from 60% to 80%.  There were concerns that this would result in fewer FT jobs and lower diversity of PT faculty on campus.  As a body, the state Senate voted against it.  However, this is determined by legislation, not by the State Senate.  This is only a recommendation.  This could still happen for fields like Nursing, who desperately need more PT instructors.  There is legislation raising the workload cap for vocational programs only.


The Local Senates Committee of the State Academic Senate also conducted a compressed calendar survey, specifically, how is shared governance affected?  A major concern is that there is less time for people to be able to meet, however, this seems to have no negative effect on shared governance.  One thing that came out clearly was that the schools that are happiest under the compressed calendar have an array of full-year positions such as faculty chairs, a year-long Senate assignment, etc.  Faculty are on campus year-round and have reassigned time.


Elizabeth Silva agreed to be College Council Chair for the full year.  They will probably change meetings to Monday afternoons.  So far there have been four responses for three empty faculty positions on Council.


8.  By-law subcommittee report – Rob Smedfjeld


Rob recently surveyed faculty regarding the structure of Senate representation.  Rob distributed a compilation of the results of the survey.  There is a split between faculty who want to keep both Building Representatives and Division representatives, and faculty who only want Division representatives.  The majority, even though it isn't an overwhelming majority, prefers representation by division only.  A senator suggested that maybe faculty will have a better idea of how to restructure senate representation after the Newark site opens?  Another suggestion is that we need to set up a division structure with at-large representatives to represent the overall campus. Other ideas from the subcommittee are that the Senate president would not represent a particular department or division, and to maybe add one representative for part-time faculty.  The committee proposed some language change to the By-Laws to allow PT faculty who have been at Ohlone for two years to be members of the Senate.  The recommendation is to pay PT faculty for attendance at meetings.  The subcommittee will continue to work on this.  They want to present the changes at the large Senate meeting during fall flex.  They would like voting to be on each separate article. 


9. Grievance policy revisions (grades) subcommittee report – Alan Kirshner


The committee met with Ron Travenick and the ASOC president.  Concern is that current policy does not have any grievance procedure to allow students to challenge a grade.  Per Ed Code, the instructor’s grade shall be final “in the absence of mistake, bad faith, or incompetency”.   Alan distributed a document from the subcommittee recommending an appeal process be added to Board Policy re: grade changes.  The policy references Ed Code #55760.  The document recommended that students make "normal appeal where the instructor is available".  Feedback was that we need to make some minor changes to the document.  For instance, we might define “unavailable”.  Does this mean the faculty person is gone for the summer, that they left the institution, or what?  Another minor change was suggested.  When the instructor is unavailable, the document proposes that other faculty members in the same department are consulted.  At Ohlone, there may not be more than one instructor in a department, therefore, we may want to change this to "other faculty in the same Division".  The subcommittee will make the appropriate revisions and report at the next meeting.


10. Final Exams – faculty handbook language


Jim had written some proposed wording for Final Examinations for the Faculty Handbook.  This document was distributed.  Currently, the Faculty Handbook states that Final Exams are required and all sections must follow the final exam schedule.  Final exams are not mentioned in Board policies or regulations.  Some concern has been expressed that this is not necessarily the practice on campus.  Jim has proposed changing the Faculty Handbook to more clearly reflect what faculty are doing on campus.  He wants to stress that final exams week is a week of instruction.  If faculty members are not giving a final examination, they should still be meeting for instruction.  The Senate reviewed the wording of this document.  This will be voted on at a future meeting.


Meeting adjourned at 5:15.


Senators for 2005 - 2006

Building 1 & 5                                                 Bunny Klopping

Building 2 & Hyman Hall                                Kay Harrison - Committees Chair

Building 4 & Smith Center                               Teresa Sutowski

Building 6 & 7                                                 Marge Segraves

Building 8                                                        Carolyn Strickler       Rep to CCLC

Building 9 & NOC                                           vacant                     

Counseling and LR&IT                                    Susan Myers             Secretary

Deaf Studies & Special Services                      Nancy Pauliukonis   

Exercise Science & Wellness                           Lottie Bain                Treasurer

Fine Arts, Business, & Broadcasting                Janel Tomblin-Brown/Tim Roberts

Health Sciences                                               Heidi Story

Lang. Arts & Soc. Sci. (English & ESL)           Barbara Tull              President

Lang. Arts & Soc. Sci. (other depts.)                Alan Kirshner

Math, Sci., & Tech. (ASTR, BIOL, BIOT,

CAOT, CHEM, CS, & PHYS)                          Richard Grotegut/George Rodgers

Math, Sci., & Tech. (other depts.)                  Victoria Loukianoff