Senate Rules and Procedures - Faculty Senate

Constitution and By-Laws

The Ohlone College Faculty Senate Constitution and By-Laws are available for review.

Faculty Senate Consultation Procedures

What should come to the Senate

In accordance with the requirements of Title V, Section 53203(a), the Ohlone College Board and the Ohlone College Faculty Senate have adopted the methods specified below for consulting collegially in adopting policies relating to academic and professional matters:

  1. Curriculum, including establishing prerequisites and placing courses within disciplines (rely primarily).
  2. Degree and certificate requirements (mutually agree).
  3. Grading policies (rely primarily).
  4. Educational program development (mutually agree).
  5. Standards or policies regarding student preparation and success (mutually agree).
  6. District and college governance structures, as related to faculty roles (mutually agree).
  7. Faculty roles and involvement in accreditation activities (mutually agree).
  8. Policies for faculty professional development activities (mutually agree).
  9. Process for program review (mutually agree).
  10. Processes for institutional planning and budget development (mutually agree), and
  11. Other academic and professional matters as mutually agreed upon between the governing board and the academic senate (mutually agree).

Note: "Rely primarily" means that the Board will rely primarily upon the advice and judgment of the academic senate. "Mutually agree" means that the district governing board and the representatives of the academic senate shall have the obligation to reach mutual agreement by written resolution, regulation or policy.

How do items come to the Senate

Any student, staff or faculty member may ask any building or division Senator to put an item on the Faculty Senate Agenda. The Senator will then contact the Senate President about the item.

Any administrator may ask the Faculty Senate President to put an item on the Faculty Senate Agenda.

Timeline for Senate Decision Making

Like all other representative bodies on campus, the Faculty Senate needs time to conduct its business in an orderly manner.

  • Items for the Faculty Senate Agenda must be submitted one week prior to the meeting at which the item will be an Information Item.
  • All non-emergency items will be placed on the next available agenda as Information Items. (We expect this to be 95% of the items brought to the Senate. Lack of planning on the part of others is not necessarily considered a Faculty Senate emergency). It is helpful to the Senate if persons bringing Information Items to the Senate make copies of relevant materials to distribute to the Senators preferably before, or at least during, the information meeting.
  • Items may be declared an emergency and put on the agenda at any meeting by a two-thirds (2/3) vote of a Faculty Senate Quorum. Persons knowing of emergency items after the Senate agenda is published, but before the next Senate meeting, are requested to alert the Faculty Senate President.
  • Information items which the Senate wishes to address will be forwarded to the next available agenda as action items. Senators will consult with their constituents, and faculty are asked to read their Senate minutes and agendas carefully and contact their Senators if they have any concerns. All faculty are always encouraged to attend Senate meetings to speak to the issues personally. Action items may have motions made about them, and be acted on during the meeting by Senate Representatives.
  • Any faculty member may request the Faculty Senate President to put an issue, between the time that the issue is an Information Item and an Action Item, to a full vote of the faculty. In order to be placed on the agenda, such requests must reach the Faculty Senate President one week prior to the meeting at which the issue is scheduled to be an Action Item. When such a request exists, the Senate will consider the request for a full vote of the faculty before proceeding on the action item. It is expected however that most issues will not require a full vote of the faculty.

Note: For the Faculty Senate to have adequate time for consultation and decision making, most issues brought to the Senate will require about four weeks.

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