About Financial Aid

What is Financial Aid?

Financial aid is money made available by federal, state, institutional and private sources in the form of grants, scholarships, loans, and wages. Such aid makes it possible for you to continue your education beyond high school, even if you and your family cannot meet the full costs of the college/university you choose to attend. All programs are based on the premise that parents have the primary responsibility of assisting their dependents in meeting educational costs. Financial aid is available only to fill the gap between a family's contribution and your annual educational expenses.

Who Can Apply for Financial Aid?

To be considered for financial aid, you must meet all the following minimum requirements:

  1. Be a U.S. Citizen or an eligible Non-Citizen.

    An eligible Non-Citizen is a U.S. permanent resident who has a document such as an I-151, I-94, I-688 or I-551 (Alien Registration Receipt) from the U.S. Citizenship and Immigration Service (formerly the Immigration and Naturalization Service) verifying that your stay in the U.S. is for other than a temporary purpose.

    If you are in the United States on an F-1 or F-2 student Visa only, or on a J-1 or J-2 Exchange Visitor Visa only, you cannot receive federal student aid. Also, persons with G Series Visas (pertaining to international organizations) are not eligible for federal student aid.

  2. You must have a high school diploma or GED.

  3. Enrolled in a declared academic program of at least 24 units required for completion.

  4. You must be enrolled in 6 units or more to qualify for the Direct Loan or Work-Study programs.

  5. Show satisfactory progress in a course of study. See Satisfactory Academic Progress Policy.

  6. You are not in default status on a Federal Direct Student Loan, Federal Perkins Loan or FFELP Loan.

  7. You do not owe a repayment to the Federal Pell Grant, the Federal Supplemental Educational Opportunity Grant (FSEOG) program.

  8. You are registered with the Selective Service if required to do so.

When to Apply for Financial Aid?

Every year the FAFSA is made available beginning January 1 for the upcoming Fall and Spring semesters and the Summer term.

Cal Grant Program Deadline: March 2 (Entitlement) September 2 (Competitive)

You must have the FAFSA by March 2 for entitlement consideration and by September 2 for competitive consideration. GPA verifications are transmitted to the California Student Aid Commission by Ohlone College for all students who have completed a minimum of 24 units.

Financial Aid Priority Deadline: July 8, 2014

You must have a completed financial aid file by August 11, 2014 for the Fall 2014 and Spring 2015 semesters and the Summer 2015 term.

Every attempt is made to process received applications in a timely manner.  Please keep in mind that it may take 6 to 8 weeks from the time you apply for aid to the time your award is completely processed.  It all depends on your ability to submit the necessary paperwork to complete your file as well as the time it takes to submit corrections to the Department of Education and have those corrections returned.

If you have missed the priority deadline date…

After the priority deadline, financial aid is awarded on a first-come, first-served basis. You are encouraged to apply as soon as possible since any surplus funds that become available will be awarded. In addition, you can continue to apply for the Federal Direct Loan program until mid-March of each year.  Check Important Dates for the current academic year deadline.

If you have any questions, email your Ohlone Financial Aid case manager, call or come to the Financial Aid Office.

Female and male student hanging out in Palm Bosque on Ohlone's Fremont campus.

How to Apply for Financial Aid?

Step 1: Requirements

Find out the Ohlone College's requirements for enrollment, placement testing, fee waivers, financial aid, etc.  Read the catalog and class schedule. Make an appointment to see a counselor. Pay attention to eligibility requirements and deadlines.

You can also visit How to Enroll on the Ohlone College Admissions and Records website.

Step 2: The Application

In California, you may apply for aid from several sources by completing a single application - the Free Application for Federal Student Aid (FAFSA). You will need to include the following information on the FAFSA:

  • Ohlone College Title IV Code: 004481
  • Ohlone College Address: 43600 Mission Boulevard, Fremont, California 94539

Go to www.fafsa.ed.gov to complete the FAFSA online. Apply for a Personal Identification Number (PIN) at www.pin.ed.gov for yourself (and a parent if you are a dependent).  Please make sure to use the IRS Data Retrieval Tool (IRS DRT) to import your/ your parent(s) filed income tax return information.  This reduces the possibilities of errors on the Income Information sections of the FAFSA.

After completing the FAFSA online, your Student Aid Report (SAR) will be available for you to view and print.   Verify that all the information on the SAR is correct. If the information on the SAR is not correct, make the correction online at www.fafsa.ed.gov.  If you used the IRS DRT, do not make any changes to the income information.

A special word for students who were or are in foster care, under the care of the court system or have been living on your own without parents: Pay close attention to the Student Dependency questions on the FAFSA. If you do not have parents or parent financial information, please call us to help you answer these questions.

Two female Nursing students practice on human simulation dummy in lab.

Step 3: Enrollment Fee Waiver*

You must obtain a fee waiver before registering for classes.

Completing the FAFSA is sufficient to apply for the Board of Governors Fee Waiver. This is a much simpler process than completing the Board of Governors Fee Waiver Application, which will require copies of your family’s federal income taxes and verification of other non-taxed income.

Those students who are awarded a fee waiver will pay a reduced cost for the semester parking permit.


* If you have already registered, you are NOT eligible for a waiver.

Step 4: Documentation and Verification

Ohlone College receives your FAFSA approximately one to two weeks after you submit it to the Department of Education.  You will then be emailed a Missing Document request from the Financial Aid Office. This email will list the forms and other documents you will need to submit to complete your file. Please provide signed copies when requested and make sure your name and student ID are on all forms. We will not make copies and we will not accept originals of financial documents in place of copies. Forms can be printed from the Forms and Documents page.

The following documents may be requested:

  1. Your and/or your parents' Federal Tax transcript, including photocopies of all W-2s for the prior calendar year. Go to www.irs.gov to print the transcript.
  2. Agency Certification of Untaxed Income form completed by the Social Services Agency (TANF, CalWORKs, General Assistance); Social Security Office (SSI, SSDI, SA, etc.); Veteran Benefits, etc.
  3. Unofficial college transcripts from each college or university you have attended other than Ohlone College.  If requested, proof of having a Bachelor’s degree.
  4. Additional data and forms. Requesting additional information may be necessary if further clarification is needed.

Your aid cannot be processed until all documents are in and your file is completed.  These documents can be faxed to (510) 659-7309, or hand-delivered to the Financial Aid Office, Building 7, second floor on the Fremont campus during window hours (Monday - Thursday, 10:00am - 2:00pm.  Summer hours: Monday - Wednesday, 10:00am - 2:00pm).  After hours, documents can be placed in the drop box located in the lobby next to Room 7249 (Building 7, second floor, Fremont campus).

Step 5: Notification of Financial Aid Award Letter

After all documents are submitted, your financial aid file will be reviewed for awarding purposes. Once awarding is complete, an award letter will be posted on your WebAdvisor account. If a student is ineligible for Federal financial aid, a letter will be emailed. (Please ensure that your email address on our files is current.) There are two (2) major disbursement dates scheduled for each semester.

Instructor in class at Newark Center's Total Health and Wellness Center.

Step 6: Direct Student Loan Program

For students who want to apply for a Federal Direct Loan, students must complete Loan Entrance Counseling at www.studentloans.gov  Loans can only be certified if the student as completed a minimum of 6 units and has met Standard Academic Progress.  The student must also have a completed financial aid file, is not in loan default, and are not required to return federal grant funds.

Step 7: You Must Renew for Financial Aid Each Year

Every academic year students must renew their financial aid application (FAFSA) to continue receiving aid for the next academic year. Continuing financial aid students will receive a renewal reminder via email from the FAFSA processing center by the end of January instructing you to go to www.fafsa.ed.gov to renew your application.

How is a Student's Financial Need Determined?

Need and Budget

Most financial aid awards are based on demonstrated financial need, which is the difference between the cost of attendance and the EFC (Expected Family Contribution) (e.g., Cost of Attendance - EFC = Need). The EFC is determined from the information reported on the FAFSA and is verified by a Federal Income Tax Return and agencies providing non-taxable income to the family. All awards are subject to availability of funds.

How are Student Budgets Established?

In order to treat all students equally, standardized budgets have been established and are applied to all applicants. This means that all students with similar circumstances will receive the same allowance for rent, food, personal expenses, books, supplies, transportation, and registration fees. Exceptions may be made to the budget in cases where special need can be shown and documented.

2014-2015 Nine-Month Student Budgets
Standard Student Budget Allowance Dependent and Independent (without dependents) At Home All Others Away From Home
Total $12,078 $20,678
Tuition* $ (If applicable) $ (If applicable)
Enrollment Fees $1,438 $1,438
Meals and Housing $4,644 $12,744
Books and Supplies $1,972 $1,972
Personal / Miscellaneous Expenses $3,024 $3,024
Transportation $1,000 $1,500

* Resident and Non-Resident Tuition

Tuition is set at $46 per unit. Tuition for non-residents of the State of California are higher. See Fees / Tuition information for the current semester on the Admissions and Records website.

Additional Mandatory Fees

May be added to Student Budget if required for student's course of study upon submission of appropriate written documentation to the Financial Aid Office.

Dependent/Child Care Expenses

May be added to Student Budget upon submission of appropriate written documentation to the Financial Aid Office.

Disabled Student Expenses

May be added to Student Budget for services and equipment not covered by assisting agencies upon submission of appropriate written documentation to the Financial Aid Office.

How is Financial Aid Packaged?

Once your financial need and eligibility is established, a "package" of aid is provided which may be a combination of different aid programs. This package could consist of a combination of grant, work-study, and loan monies.

Ohlone College most often meets a student's need with a combination of grant and self-help aid. Self-help aid consists of Federal Work-Study or a Federal Direct Loan.